Grants:Project/Rapid/SuperHamster/Wikipedia Asian Month 2017/Report
- Report accepted
- To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/SuperHamster/Wikipedia Asian Month 2017.
- You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
- You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.
Goals
editDid you meet your goals? Are you happy with how the project went?
- We managed to meet several of our goals, with areas to improve. Overall, we are very happy with how the project went, and our post-event survey (see below) provided very positive results. As in past years, we are pleased to have been able to draw in hundreds of editors to create thousands of articles across many different editions of Wikipedia. We also began the important process of restructuring our leadership to have more leaders, distributed workload, and better collaborative tools. We continue these efforts and hope to have a more effective 2018.
Outcome
editPlease report on your original project targets.
| Target outcome | Achieved outcome | Explanation |
| 50 Wikipedia projects | 45 Wikipedia projects with 4 subcontests, 2 Wikiyoage projects | We met our goals, and we think we can get more language projects to join by sending invitation earlier and by providing better guidance. We want to make sure our organizers are on-board and prepare effective campaign pages well before the event. |
| More than 1,000 Wikipedians participate by contributing articles (last year involved 734 Wikipedians). | We had 673 users involved. | Our event and its organization started a bit later than usual due to changes in the leadership team, which hindered outreach. We're still pleased to achieve a healthy participation count, and plan to engage in earlier and better promotion and outreach for the event in 2018. |
| Create more than 7,000 high-quality articles (last year resulted in 7,970). | Users submitted over 7,500 new articles. | Despite having fewer users involved than last year, we managed to meet our goal of 7,000 new articles, meaning more article contributions per user. With better outreach and support in 2018, we hope to sustain or grow this number in 2018. |
| Facilitate the organization of offline edit-thons in more than 15 locations around the world (last year had nine offline edit-a-thons). | Five offline edit-a-thons (Jerusalem, Munich, New York City, Hong Kong, and Indonesia). | The late program organization, change in leadership, and lack of volunteers didn't allow us to meet this goal, but are still pleased to see offline events take place around the world. |
| Completely overhaul the organizational structure for a more sustainable model with less dependence on single individual. | Structure was overhauled with two new primary leaders (instead of just one), and a delegated grantee. Communication channels were set up for leaders in various regions. | The organization has distributed workloads to individuals successfully. For 2018 we have already started bettering the structure, which includes bringing more leaders into organizational roles to support the international event, as well as setting up online collaborative tools (Google Drive, Airtable, etc.). |
A closing blog post is available here: Community digest: Wikipedia Asian Month wraps up; Remembering Wikipedian John Cameron Deas; news in brief
Learning
editProjects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:
- Recognition, however small, works very well. We provided postcards and certificates to top participants, just like last year.
- The International team was not as organized as expected, but we learned the process and are continuing to expand and organize an effective international leadership teams.
- Some of the larger events (e.g. English Wikipedia) needed more organizational support for article judging, to check for quality and copyright infringements. We did have instances of editors contributing many poor translations or copyright infringements, which strained organizers, participants, and general editors. To prevent this, we'll need to recruit adequate organizers and judges for each wiki to be able to thoroughly keep up with all submitted articles.
- Communication between different communities is important. Having people able to translate information and ask as liaisons is needed for a large international event like this.
- To support long, trivial work, we would like to further invite more people joining the international team, and provide better incentive to do so (recognition, small merchandise, etc.)
- We took several months too long to prepare and send out postcards + certificates. Organizing and preparing both the postcards and all the shipments is very time consuming, and delegating the task is vital.
- We are building a datastore to improve our process of sending out postcards, certificates, and other items for participants.
- We have some super contributors who contributed more than 100 articles; for these folks we would like to provide another tier of recognition to provide further motivation. Next year, we plan to deliver t-shirts for contributors who contributed more than 30 high-quality articles.
- It is important to have promotional merchandise on-hand and ready to go, such as stickers and buttons for edit-a-thons.
- Philippines asked us to change the duration time of our event. For next year we are considering accommodating this time change and will see how it goes.
Post-Event Survey
edit- This survey only target participants who wrote more than 4 qualified articles. Total responses are 449, approximately 400 response are valid.
- 14% are female editors; Over an increase of ~1% female editors in comparison to last year.
- 12.5% editors have less than 1-year editing experience, 45.3% have more than 5-year-experience
- 18.8% editors learn about this event by invitation/talk page message, 53.8% by Central Notice and 15.8% by event page.
- 67.7% editors rated "Fountain" (our judging tool) 1 or 2 out of 5 (1 being the best), 78.2% rate 1, 2 or 3 (out of 5)
- 84.5% editors express that they will keep contributing to Asian content
- 95.5% editors would like to receive updates on the next WAM event
- 46.9% editors are willing to be an organizer next time
Finances
editGrant funds spent
editPlease describe how much grant money you spent for approved expenses, and tell us what you spent it on.
Conversion fees and transaction fees are covered by our fiscal provider, which is not included.
Receipts have been shared via Google Drive with the Rapid Grants team.
| Category | Item | Cost (Local Currency) | Receipt No | Contact Person | Subtotal (USD) | Note |
|---|---|---|---|---|---|---|
| UG-CN | WordPress.com Personal Account 2 year | 360 SEK + $48 | 7,8 | User:Fantasticfears | - | - |
| UG-CN | T-shirt | 870 CNY | 11 | User:Fantasticfears | - | - |
| UG-CN | Posters & Flyer | 37 CNY | 9 | User:Fantasticfears | - | Outreaching |
| UG-CN | Certificates | 230 SEK | 10 | User:Fantasticfears | - | - |
| UG-CN | Shipping of certificates | 1462.1 SEK | 12,13,15 | User:Fantasticfears | - | - |
| Subtotal | $423.42 | |||||
| UG-KO | Stamps | 8,600 KRW | 5 | Motoko C. K. | - | - |
| UG-KO | Postcard | 19,400 KRW | 5 | Motoko C. K. | - | - |
| Subtotal | 28,000 KRW | $26.38 | ||||
| UG-Kansai | Stamps | 7,000 JPY | 1 | User:Takot | - | - |
| UG-Kansai | Postcard | 980 JPY | 2 | User:Takot | - | - |
| Subtotal | 7,000 JPY | $78.91 | ||||
| WMTW | Shipping costs & Stamps & Postcard | 2644 TWD | 14 | User:林立云 | $88.26 | |
| Subtotal | 2644 TWD | $88.26 | ||||
| UG-HK | Postcard | 70 HKD | 3 | User:春卷柯南 | - | - |
| UG-HK | Stamps | 39.4 HKD | 4 | User:春卷柯南 | - | - |
| Subtotal | 109.4 HKD | $14.38 | ||||
| UG-Odia | Postcard | $4 | - | User:Saileshpat | - | - |
| UG-Odia | Stamps | $30 | - | User:Saileshpat | - | - |
| Subtotal | $34 | $34 | ||||
| WMID | Stamps | 950,000 IDR | 6 | User:Biyanto Rebin | - | - |
| Subtotal | 950,000 IDR | $68.51 | ||||
| Subsidy | Project Manager | $0 | - | User:Fantasticfears | 0 | Logged work time 745 hours |
| Subsidy | Media Manager | $621 | - | User:Saileshpat | $621 | Logged work time 495 hours |
| Subtotal | $621 | |||||
| Bank Transfer Fees | - | - | - | - | $110.11 | - |
| Subtotal | $110.11 | |||||
| Total | $1464.97 |
Remaining funds
editDo you have any remaining grant funds?
We would like to put the remaining funds towards a new grant for preparing for WAM 2018.