Grants:Project/Rapid/UG GE/Wikipedia Asian Month 2018 in Georgia/Report

Report accepted

This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/UG GE/Wikipedia Asian Month 2018 in Georgia.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

This report represents the general report of the "Wikipedia Asian Month 2018" and "Georgian WikiConference 2018". Please visit this page and this page for more details on the conference & "WAM 2018" report.

Goals

Did you meet your goals? Are you happy with how the project went? We fully achieved all our goals that we had at the beginning of the project. Both, in the "Wikipedia Asian Month 2018" contest and at the "Georgian WikiConference 2018", we achieved all the goals we set ourselves.

Recruit new editors: 12 editors of the Georgian Wikipedia participated in the competition, from where 4 participants were new.
Increase skills for existing editors: existing and new participants were able to catch and learn new skills, for example: creating templates for articles.
Add or improve content: existing Wikipedia articles on Asia were improved, but most were created new articles.
To spread awareness about Wikimedia projects in Georgia: Since we awarded the participants with prize vouchers, interest in the competitions was high both in Georgia and outside of Georgia.
Popularization of Wikimedia projects: the conference was devoted to the popularization of Wikimedia projects and to the development of the Wikimedia movement in Georgia.
Create new articles about Asia: 12 participants in total created 148 new articles in the Georgian Wikipedia.

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
Number of participants: ~15-20	12	Lower than we expected.
Number of new editors: ~5-10	4	Lower than we expected.
Number of of articles created or improved:50-60	148	More than we expected!

Conference

The conference, which was devoted to the popularization of Wikimedia projects and to the development of the Wikimedia movement in Georgia and was very important for us, since this is the first large-scale event in Georgia, which we hold and serves to popularize Wikimedia projects, was designed for 50 people. The conference was attended by both experienced Wikipedians and new Wikipedians, as well as Wikimedians. The conference was attended by representatives of various non-governmental organizations and celebrities. In total, more than 40 people participated.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

Starting from the stage of calculating the whole project and the conference, to the end of the whole project everything went without problems. We were able to hold a successful competition and conference.

What did not work so well?

During the entire project there were two less significant incidents: 1) it turned out that one of the contest participants used two accounts, but the administration of the Georgian Wikipedia found and took drastic measures. 2) during the registration for the conference there was an attempt to destabilize the conference, which was not allowed by the organizers.

There were no serious problems.

What would you do differently next time?

Everything worked out well for us, next time we will organize our future events even better.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

#	Category	Description	Unit	cost (GEL)	cost total (USD)
1	Prize	First place	1	200 ₾ (GEL)	169 $ (USD)
2	Prize	Second place	1	150 ₾ (GEL)
3	Prize	Third place	1	100 ₾ (GEL)
4	T-shirts	For Staff	5	150 ₾ (GEL)	57 $ (USD)
5	Certificates	For participants	10	20 ₾ (GEL)	7.6 $ (USD)
6	Accommodation	conference hall rental and small lunch	1	1 180 ₾ (GEL)	444 $ (USD)
7	Pens	Branding	100	160 ₾ (GEL)	173.5 $ (USD)
8	Notebooks	Branding	100	300 ₾ (GEL)	173.5 $ (USD)
9	Stickers	featuring wikipedia and wikimedia logos	300	45 ₾ (GEL)	17 $ (USD)
10	Transport	For taxi	1	10 ₾ (GEL)	3.8 $ (USD)
11	Bank fees	Fees for transfers and currency exchange	—	2.8 ₾ (GEL)	1 $ (USD)
Actual cost grand total					872.4 $ (USD)

Total project budget: 872.4 $ (USD)

Total amount requested from WMF: 1 143 $ (USD)

Total amount received from WMF: 1 146 $ (USD)

Total amount spent on the project: 872.4 $ (USD)

Remaining funds

The funds remaining from this grant in the amount of US$274 were deducted from another grant payment for Grants:Project/Rapid/UG-GE/Bakuriani WikiCamp (March, 2019).

Do you have any remaining grant funds? 274 $ (USD) in unspent funds, which we would like to use for this grant.