Grants:Project/Rapid/UG GR/Wiki Loves Earth in Greece 2020/Report

Report accepted

This report for a Rapid Grant approved in FY 2019-20 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/UG GR/Wiki Loves Earth in Greece 2020.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

All of the project's goals were exceeded. We succeeded in raising awareness of free licences among photographers in Greece (at least for those who participated) and recruited some of them as new contributors to Wikimedia Commons. We also increased local media coverage about Wikimedia projects through national news outlets. From the organizational side, the project run ok based on last years experience, one more wikimedian was trained as a coordinator, previous organizers changed roles to disseminate knowledge and increase the bus factor.

We also succeeded improving the quality of the already existing articles related to the pictures. Also many Nature Protected Areas of Greece were covered for first time with photos from the competition. Generally we succeeded in increasing the number of freely licensed images of Greek nature, in raising awareness of natural heritage through the photographs uploaded during the competition, and improving the quality of the content on Wikimedia projects by providing images to existing articles.

It seems ackward to say, but probably the quarantine in those early stages of the pandemic led people to visit outside areas giving them the chance to take more photos, and then upload from home.

Outcome

Target outcome	Achieved outcome	Explanation
Number of participants: 200	389 participants
Number of photos uploaded: 2000	4250 photos
Number of new users: 120	349 new users	89% of participants were new users
4 months after the contest, 120 or 5% of photos are used on wiki projects	121 photos (2%)	Contest to use photos in wiki projects was succesful. The created list of images with area codes was very helpful.
4 months after the contest, 20 of uploaded photos are categorized as valued, quality or featured	1 QI
New areas to be photographed: 20	>20 new areas were photographed

Learning

• What worked well?
  • Participation was satisfying.
  • Jury process worked well.
• What did not work so well?
  • We let extremely long time to contact the winners and send their awards. The reason for this was mainly the covid19 pandemic and the lockdown periods.
• What would you do differently next time?
  • Keep the schedule...

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Prizes	1st award	item	1.00	400.00	400.00	900.00	EUR	e-gift cards
2	Prizes	2nd award	item	1.00	300.00	300.00
3	Prizes	3rd award	item	1.00	-	Unclaimed
4	Prizes	1st award for the illustration marathon	item	1.00	22.15	22.15	40.00	EUR	via bank transfer
5	Prizes	2nd award for the illustration marathon	item	1.00	-	Unclaimed
6	Posters	posters of the awarded photographs send to winners and duplicates archived for future exhibition	item	20.00	11.16	223.20	240.00	EUR	printing costs
7	Venue	Venue for the Award ceremony	item	-	-	-	100.00	EUR	The usual award ceremony was not held this year as result of the Covid-19 pandemic
8	Certificates	Certificates for the awarded photographs and jury members	item	20	-	-	20.00	EUR	Certificates with the names of the awarded photographers. They were sent via email as result of the Covid-19 pandemic
9	Postcards	postcards depicting the awarded photographs	pack of 10	pack	-	-	50.00	EUR	They were not prooduced as result of the Covid-19 pandemic
10	Traveling expenses	traveling expenses for organisers	airplane, taxi and metro tickets	n/a	-	-	300.00	EUR	The usual award ceremony was not held this year as result of the Covid-19 pandemic
11	Fees, commissions etc	Bank commission for bank transfer for 1st award for the illustration marathon	bank commission	1.00	2.35	2.35	10.00	EUR	bank commissions
12	Fees, commissions etc	Bank commission for incoming grant remittance	bank commission	1.00	3.50	3.50
13	Beverages/snacks	soft drinks and snacks for the award ceremony	n/a	n/a	n/a	-	130.00	EUR	The usual award ceremony was not held this year as result of the Covid-19 pandemic
14	Incidentals	cylinder packages for posters	item	10	2.81	28.10	50.00	EUR	for posters send via postal service to winner
15	Incidentals	posters send via postal service	package	6	0.44	13.5

Total 992.80 EUR

Remaining funds

The funds remaining from this grant in the amount of 847.20 EUR were deducted from another grant payment for Grants:Project/Rapid/UG GR/Wiki Loves Earth in Greece 2021.

Our remaining funds are 847.20 EUR. We would like to spend them on Wiki Loves Earth in Greece 2021.

Anything else

The usual award ceremony was not held this year as result of the Covid-19 pandemic.