Grants:Project/Rapid/UG LV/WLM Latvia 2016/Report

Report accepted

This report for a Rapid Grant approved in FY 2016-17 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/UG LV/WLM Latvia 2016.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Yes, we did meet most important goals and organized a successful Wiki Loves monuments contest for the second time.

Another part of grant was for microgrants program which dod not meet set goals, but we saw positive outcome in community engagement.

Outcome

Please report on your original project targets.

Wiki Loves Monuments Latvia 2016

Target outcome	Achieved outcome	Explanation
2000 photos uploaded to Wikimedia Commons	2189 photos uploaded to Wikimedia Commons	We exceeded out goal by a small margin despite having bigger umber last year. Mostly it was because our top contributors uploaded less images.
50 participants uploading a photo	47 participants uploading a photo	We nearly reached our goal, but again the number was less than last year.
25 newly registered participants	20 newly registered participants	We nearly reached our goal, but the number was two times lower than last year.
10% distinct photos used in Wikipedia articles	31.84% distinct photos used in Wikipedia articles	Pictures are mostly used in Latvian Wikipedia. The reason for this very high number is that images were added to monument lists. 28.21% from last years pictures are currently used.
mentions in 5 different web sites	3 notable media mentions, several less notable websites	Preparing press release before and after contest helped to get in these notable media.

Microgrants pilot project

Target outcome	Achieved outcome	Explanation
10 microgrant projects submitted and accepted	2 projects submitted and accepted (one was canceled)	Both projects were wiki-expeditions, one was canceled a day before planned date because of problems with car.
5 distinct users completing a project	1 user completed a project

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

Wiki Loves Monuments Latvia 2016

What worked well?
- We found excellent awards ceremony venue (national History museum) for low cost (20 EUR/h with presentation equipment included) that we might use for future events.
- Generally we received a good amount of pictures, meeting our goals.
- We put effort in writing press releases at start and end of WLM contest and sent it to press agencies and each time prominent media (2 big news sites and national radio station) picked it up.
- Partnership with government monument agency was well developed, even some of their employees took part in contest. They aso helped to promote it.
What did not work so well?
- We did not find a prominent place to display out winners photos as we were hoping for, so we decided not to print them.
- Organizing jury work took a lot of time and there were multiple delays.
- Using at that time experimental beta version of Montage jury tool took more time as bugs were discovered.
What would you do differently next time?
- We would organize jury better by arranging on-site work with people outside Wikimedia movement and put more effort to explain unclear things.
- Try to find a partner organization which could attract people with different backgrounds. It seems that we have reached limit with our current approach at promoting the contest.

Microgrants

What worked well?
- Program was well received and clear rules created for it. Reimbursement of costs after completing self defined project plan excluded risk of wasting money. General structure was created using similar program in Wikimedia Polska.
What did not work so well?
- It turned out that the only type of microgrants community is currently interested in is wiki-expeditions. The chosen period (September to March) is not well suited to this type of event due to weather conditions here.
What would you do differently next time?
- During talks in meetups members of community expressed their interest in organizing more wiki-expeditions during warmer months, urging me to renew microgrants program for another term. Next time I would put more effort in explaining microgrants program in person with potential applicants.
- Goals were set too high, next time these would be more modest.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Funds were spent mostly for prizes of competition, smaller amount was used to organize awards ceremony and related wikiexpedition (only fuel costs covered) and very small amount was reimbursed as a microgrant.

Budget

All costs are displayed in EUR. Sums in USD calculated using exchange rate at the start of grant.

Item	Planned	Actual	Comments

Wiki Loves Monuments 2016
Awards for participants	600	600.64	Gift cards and calendars
Gifts for jury members	80	80	Gift cards
WLM photo expedition	50	48.10	Fuel
Venue for awards ceremony & snacks	100	61.44	Venue and snacks
Traveling or shipping expenses for people who are not living in the capital	50	0	Not needed
Printing 10 best pictures for an exhibition	150	0	Decided not to do
Miscellaneous	100	13.08	Bank fees related to account and transactions

Microgrants pilot project
Funds for microgrants	400	11,25
Total EUR	1530	814.51
Total USD	1737	924.71

Remaining funds

The funds remaining from this grant in the amount of 715.49 EUR were deducted from another grant payment for Grants:Project/Rapid/UG LV/Wiki Loves Earth Latvia 2017.

Do you have any remaining grant funds?

715.49 EUR remaining. We would like to use remaining funds for a similar grant: organizing Wiki Loves Earth photo competition and second term of microgrants.

Anything else

Anything else you want to share about your project?