Grants:Project/Rapid/WikiJournal 2019/Report

WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

Report accepted

This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/WikiJournal 2019.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

In short, yes, as the grant has sustained the WikiJournal project and its mission "to publish scholarly works with no cost for the authors, apply quality checks on submissions by expert academic peer review, and make accepted works available online free of charge, in perpetuity" [1].

Outcome

The outcomes are split into first and second halves of the year, to be used for annual activity reports spanning June 1 to May 31 the following year.

Target outcome	Achieved outcome Jan 1 - May 31	Achieved outcome June 1 - Dec 31	Explanation
Expand participation in the journals	5 new editorial board members and 1 new associate editor: WikiJournal of Science applications: 1 new associate editor WikiJournal of Medicine applications: 2 new board members WikiJournal of Humanities applications: 3 new board members, 1 new associate editor (also became WikiJSci editor) This makes a total of 83 editors as of February, 2020. 19 new articles: WikiJournal of Science (7) WikiJournal of Medicine (8) WikiJournal of Humanities (4) Presentations, interviews and media regarding the project at the following: International Digital Curation Conference (Melbourne) Wikimedia UK blog article Signpost Article American Psychological Association (Chicago) talk 1 American Psychological Association (Chicago) talk 2 Wikimania 2019 (Stockholm) Australian Medical Writers Association (Sydney) Wikiconference North America (Boston) Interdisciplinary Meta-research & Open Science conference (Melbourne)	5 new editorial board members and 7 new associate editors: WikiJournal of Science applications: 3 new board members and 4 new associate editors WikiJournal of Medicine applications: 2 new associate editors WikiJournal of Humanities applications: 3 new board members (1 also became WikiJMed board member), 1 new associate editor This makes a total of 83 editors as of February, 2020.
Improve and streamline procedures	Item added to Wikidata bot requests Phabricator group created Flexible contribution reporting framework being developed summary; preprint	Technical wishlist developed Several items also submitted to 2020 Community wishlist Test wiki set up for experimenting with extension:page_forms
Increase professional recognition of journals	Indexing in: ReimagineReview Dimensions Electronic Journals Library BASE Application submitted for SCOPUS indexing of WikiJSci	Award: Open Publishing Award in the Open Publishing Models category

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

Many achievements as listed above.

What did not work so well?

The planned hiring of a technical editor was not achieved this year, as it required some further discussion and planning. A task group is currently accepting and reviewing applications, but the project will need to retain the grant funding for this purpose as also mentioned in #Remaining funds below.

Back-end technical limitations continue to result in a large manual workload for automatable tasks. Requests for several WikiJournal-relevant technical features in the Community Wishlist Survey 2020 did not result in any of the requested items being in the top 5 to be implemented.

What would you do differently next time?

The technical editor role is now better specified (WikiJournal User Group/Technical editor), and applications are ongoing, so WikiJournal is expected to use the grant money for that purpose during 2020.

Technical feature implementation may have to be either a) part of the or sister project application b) via collaboration with OJS.

Finances

Grant funds at beginning of year

$1942, whereof:

$615 in remaining funds from previous year. See Grant report for 2018
$1327 grant for 2019, see Grant application for 2019

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

$275: Crossref membership

$210 (167 GBP): Membership in Committee on Publication Ethics (COPE)
$24: Domain fees for WikiJSci.org (WikiJournal of Science), and WikiJHum.org (WikiJournal of Humanities), each now costing $12 per year. The WikiJMed.org (WikiJournal of Medicine) registration lasted through January 2020, and did not need payment in 2019.

Receipts and payment notes

Total spent: $509

Remaining funds

The funds remaining from this grant in the amount of US$1,433 were deducted from another grant payment for Grants:Project/Rapid/WikiJournal 2020.

$1433 (=$1942 - $509)

The remaining funds will be accounted for in the grant for funding through 2020, see: Grants:Project/Rapid/WikiJournal 2020