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Grants:Project/Rapid/Wikimedistas de Colombia/Wiki Loves Earth Colombia 2019/Report

< Grants:Project | Rapid | Wikimedistas de Colombia/Wiki Loves Earth Colombia 2019
Report accepted
This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.


Goals

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Did you meet your goals? Are you happy with how the project went?

A lot. This was the first year we run WLE in Colombia and the results are amazing.

Outcome

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Please report on your original project targets.

Target outcome Achieved outcome Explanation
50 participants 200 Target reached. The CentralNotice Banner and being part of a International-scale contest seems to attract more people than we get in other kind of contests that we run by ourselves and only in Colombia. According to the Tool for Wiki Loves Photo Competitions most part (92%) of them are new users (awesome!) but we also achiveve to engage old users, one of them even get in touch with the User Group and helped during the contest giving answer to newbies.
500 photos uploaded 1538 (1614) Target reached. The Tool for Wiki Loves Photo Competitions shows 1538, but commons:Campaign:wle-co shows 1615 photos. Both are amazing outcomes for the contest as we didn't expected that number of photos so we're really excited about the final number of photos that overwhelmed our first expectation.
50 images used on Wikimedia projects 58 Target reached. Quality photos were added to articles, and even to Wikidata items.


Learning

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Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?

We received a lot more photos than expected. CentralNotice and the fact to be part of something greater than ourselves (an international worldwide contest) could be the reason of this. Also, lot of new users added themselves to the WhatsApp groups of Wikimedians of Colombia asking questions about the contest. This also worked well because we can answer more easily and quickly via WhatsApp. This worked so well that we had to create a new group for the members of the User Group to talk on internal issues. The old group was rebranded as «Ayuda-Wikimedistas de Colombia» (Help-Wikimedians of Colombia) and will stay active after the contest. Old users that before didn't use to help in the group engaged helping newbies to take part in the contest and solving doubts. And we think that's great!

  • What did not work so well?

For our contest Wikivacaciones, we created all the material necessary for tutorials (create an account, upload images, etc). At start we redirect users to that page. We thought it was clear that those paged belong to another contest but could be used for WLE too. That created a little chaos, when users keep tracking the page of Wikivacaciones and not the WLE and using a link to the Upload Campaign of the former and not to the Upload Campaign of WLE. We ha to manually change all the Templates and campaign codes of the users that uploaded wrongly their photos.

This time we tried an alternative to Amazon giving gift-cards from a local online store (Linio). The idea was to avoid the high and volatile exchange rates paying in colombian pesos. We had a contact in the company that would help us in the process of buy the cards and redeem them but he quite the company and no one else answer our emails. We tried to follow our original plan but after several months trying to get an answer from the company we decided to change of service. In the discussion we lose a lot of time. We definitively discard use the service of Linio again. Despite de high exchange rates, Amazon is the easiest way to deliver prizes. Another alternative that we may use in the future is to buy the goods and deliver them directly, but that cost more time from our volunteers.

  • What would you do differently next time?

We created new tutorials (based on those of Wikivacaciones) in the page of WLE Colombia, and editing all the information to avoid confusion. For future contest now we know that all the information should be in the same page and not to redirect users to pages of other contests, even if the information there could be useful.

Finances

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Grant funds spent

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Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Number Category Item description Unit Number of units Actual cost per unit Actual total Budgeted total Currency Notes
1 First place prize Prize Units 1 TBA TBA 350 000 COP The winner never responded
2 Second place prize Prize Units 1 TBA TBA 200 000 COP The winner never responded
3 Third place prize Prize Units 1 TBA TBA 200 000 COP 150.000 COP Linio e-gift card + 50.000 COP Librería Nacional Gift card
4 Small Prize: More Uploads in Commons Prize Units 1 TBA TBA 50 000 COP Librería Nacional 50 000 COP Gift card
5 Small Prize: Best photo of protected area with few or none photos in Commons Prize Units 1 TBA TBA 50 000 COP Librería Nacional 50 000 COP Gift card
6 Gift cards for the jury as a thanks for their help Logistics Units 3 TBA TBA 150 000 COP 50 000 each card
7 Facebooks, Twitter, Instagram Ads Ads Units 3 TBA TBA 300 000 COP 100 000 for Facebook + 100 000 for Instagram, Twitter never accepted the payment
8 Reimbursement for 3 year of hosting Expenses Units 1 225 952 COP 225 952 COP 71.64 USD USD
9 Reimbursement Registration of Association in the Chamber of Commerce 2018 Expenses Units 1 154 250 154 250 154 250 COP
10 Reimbursement Renovation of Association for 2019 Expenses Units 1 46 800 46 800 46 800 COP
11 Shipping cost Expenses Units 1 15 500 15 500 ---- The sending of the third prize through the alternative method had a cost of 15 500 COP
12 Bank fees Expenses Units 1 50 000 50 000 ---- Several bank fees for the amount of 45 750 monthly + taxes for every transaction. In total aprox. 50 000 COP

Remaining funds

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Remaining funds from this grant have been returned to WMF in the amount of 609,513 COP / 142 USD.

Do you have any remaining grant funds?

  • Amount requested (in COP): 1 896 402 COP
  • Funds received (In COP): 1 852 015 COP
  • Total funds spent (In COP): 1 242 502 COP
  • Remaining funds (In COP): 609 513 COP

Anything else

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Anything else you want to share about your project? We're really excited about Wiki Loves Earth 2020 in Colombia right now!

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