Grants:Project/Wiki In Africa/Wiki Loves Women 2018/Timeline

This project is funded by a Project Grant

Timeline for Wiki In Africa

Timeline	Date
Milestone 1	Day Month Year
WikiData Drive with a focus on Witches, in collaboration with Les Sans pagEs	October 2018
Milestone 3	Day Month Year

Monthly updates

Please prepare a brief project update each month, in a format of your choice, to share progress and learnings with the community along the way. Submit the link below as you complete each update.

Month 0: June 2018

Signature of grant agreement
Set up of the project management tools (central PM done on Trello. Otherwise using the usual dropbox/GoogleDrive/Skype/Hangout/Etherpad/Doodle combo)
Agreements between WiA and the groups
First online meeting with the teams

Month 1 : July 2018

Official launch with the teams (well, some members of the teams...) at Wikimania !
Agreements between WiA and the groups
Still working on establishing the Trello
First attempts to get the money sent to the teams
First event in Uganda !
Work on marketing and communication materials
Templates for database building
Discussions (and disagreements) about first global event (initial plan, working on sorcery. New plan: working on Wikidata to expend and improve already existing records, including Cameroon, Ivorian etc. teams). Organize quick training of team members with Harmonia. More tool digging planned in September

Month 2 : August 2018

Second event in Uganda ! [1]
still trying to get the money sent to the teams...
mostly holidays for Isla and Flo
Planning meetings with all team members

Month 3 : September 2018

Monthly Meeting with PMs Uganda; Meeting now schedule every first Tuesday of the month
Monthly Meeting with PMs Tanzania done. Planned a followup meeting for Tanzania team for last week in Sept due to connection issues (not done)
Third Event organized in Uganda : Women In Technology Uganda
All payments made for both Uganda and Tanzania for July and August as per contract
Marketing materials adapted to 2018 and provided to teams (generic brochure and bookmarks still to follow)
Generic press release template provided to teams
First Marketing Material Purchased by teams
Partnership MOA and participation letter templates supplied
Facebook Group created "Mind the Gender Gap in Africa". First posts and seed invitations (30 members end of Sept).
Lot's of brainstorming and talk about first global event (face to face meeting with Harmonia inside)
Uganda started working on contact database and on "women to know" bookmarks.
Social media Uganda, Tanzania, General

Month 4 : October 2018

Fourth event in Uganda ! [2]
Yet to receive the October Payment
Marketing Material purchased
Working with Luganda wikipedia (Translation of articles)
Launch of occupation drive associated with Africa Cinema Month.

Month 5 : November 2018

ongoing occupation drive associated with Africa Cinema Month.
launch of work on the Event Toolkit
Translation of English articles to luganda

Month 6 : December 2018

Fifth Event:Uganda Bloggers
submitted the mid-term report !
ongoing publishing on the Facebook Group (invited a couple additional people, but playing low for now)

Month 7 : January 2019

published the report for the Women Occupation Drive
Organising for Wiki loves Africa and applying for a rapid grant

Month 8 : February 2019

Sixth event : Translation with Luganda department of Makerere University
Seventh event : Meeting Journalists
Eight Event: WOUGNET

Month 9 : March 2019

Ninth Event : WikiGap Pre-event
Tenth Event in Uganda: International Women's Day - Wikigap Event https://meta.wikimedia.org/wiki/WikiGap/2019/Kampala

Month 10 : April 2019

Is your final report due but you need more time?

Extension request

Midpoint report due date extension approval

Noting here that the Grantee's request for Midpoint report due date extension to 3 December 2018 has been approved. Approval is posted here. -- JTud (WMF), Grants Administrator (talk) 20:02, 19 November 2018 (UTC)

Extension request

New end date

30th April 2019 with report during May

Rationale

There was a delay in starting the project due to Wikimania and initial issues with getting the money to the teams in time, due to the SA reserve bank processes. It has also taken a while for the Tanzanian team to get organised and up-to-speed (which they now are). This extension will allow both teams to build up momentum through the 4 months, and host events around the International Day of Women on the 8th March. Islahaddow (talk) 08:44, 20 December 2018 (UTC)

Approval

@Islahaddow: I've approved this extension, thanks for explaining the reasons for the request around logistical delays and your involvement at Wikimania. The final report will now be due on May 31st 2019. I JethroBT (WMF) (talk) 15:42, 21 December 2018 (UTC)

2nd Extension Request

New end date

end date: 31st May 2019
report delivery: 30th June 2019

Rationale

Due to a delay in the acceptance of the Mid-term report and the delivery of the second tranche of the grant, momentum was halted and events were delayed over February. Extending the deadline to May would provide an extra month to get the teams back up to speed. Islahaddow (talk) 10:04, 14 March 2019 (UTC)

31 May 2019 end date approved

I am approving a new end date of May 31, 2019, with a report delivery due date of 30 June 2019, and apologies that second disbursement was delayed until February 20, impacting your timeline. Marti (WMF) (talk) 06:05, 19 March 2019 (UTC)

Extension request

New end date

30th July, 2019

Rationale

Need to extend the global aspect of the project to the end of June (local activities mostly ceased in May, but global activities are ongoing). This allowed us to host the Women in Sport online drive as well as complete a few other things.

30 July 2019 end date approved

Per your emailed request (which I've replicated above), I am approving a new end date of July 30, 2019, with Final Report due 30 days later. Marti (WMF) (talk) 02:16, 18 June 2019 (UTC)

Extension request

New final report due date

Noting here that, per Islahaddow's request, the final report and expense documentation/receipts due date has been extended to 30 September 2019. -- JTud (WMF), Grants Administrator (talk) 17:10, 23 September 2019 (UTC)

Final report due date extension to 18 October 2019

Noting here that, per Islahaddow's email request, the final report and expense documentation/receipts due date has been extended to 18 October 2019. This will give her time to complete the final grant expense paid today (8 October 2019), since it will take a few days for the reserve bank of South Africa to approve the foreign transfer. -- JTud (WMF), Grants Administrator (talk) 16:29, 8 October 2019 (UTC)