Grants:Project/Wiki Loves Monuments international team/2018 coordination/Timeline

This project is funded by a Project Grant

Timeline for Wiki Loves Monuments international team

Timeline	Date
June	15 July 2018
July	15 August 2018
August	15 September 2018
September	15 October 2018
October	15 November 2018
Midpoint	29 November 2018
November	15 December 2018
December	15 January 2019
January	15 February 2019
February	15 March 2019
March	15 April 2019
April	15 May 2019
May	15 June 2019
Final	30 July 2019

Monthly updates

Please prepare a brief project update each month, in a format of your choice, to share progress and learnings with the community along the way. Submit the link below as you complete each update.

June

Country & Data:

Worked on template infrastructure to reconcile monuments data between Wikimedia Commons and Wikidata ; started with France and Austria monuments
Discussed presence at Wikimania
Initiated data cleaning for 1 country
Uploaded monument list for 1 country

Publicity & social media:

Blog post about Ilojo Bar, Nigeria
Several posts on social media.
15k impressions on Twitter

Technical:

Started looking at Montage and initial improvements/maintenance

Grant management & Admin:

Conversation with WMF about the rapid grants and how we can make those less of a bottle neck for countries
Discussed budget expenses in more detail. Decided on worked out budget for now.
Decided some initial travels for the upcoming year within scope of the grant
Presented at WMF Grants showcases
Agreement signing etc
Discussions about fiscal sponsorship
Explore funding options future WLMi

Other:

First contact with UNESCO about open doors event in September in Paris
Delegated Wiki Loves Earth adminship on Montage
Submitted survey for inclusivity of countries
Update some of the documentation
Preparation for banner and upload infrastructure

July

Country & Data:

Support many countries at Wikimania on a 1 to 1 basis
Workshop session at Wikimania explaining background and process. Discussions with countries.
Support 1 country to partially upload to Wikidata. Pre-processing data
Create documentation for landing page
Create example landing page
Provide advise for rapid grant proposals for 1/a few countries.
Re-create map of participating countries & keep updated

Publicity & Social Media:

19k impressions on Twitter

Technical:

Investigation for 1 country to be available through Monumental
Planning for blog upgrade
Design improvement for Montage
During the Wikimania hackathon, lifted the blocker for ingesting Wikidata into the monuments database
Fix some Monuments Database issues with CZ, CA and in general.
Made the Unknown fields quality control report more useful and actionable for organisers
Made the Missing commonscat links report more useful and actionable for organisers

Grant management & Admin:

WMDE shared its plans for ECHY

Other:

Discussion with WMDE on the European Special Award implementation
Conclude and report on inclusivity survey
Finalize some remaining issues with the 2017 prizes
Search for international jury coordinator

August

Country & Data:

Improve mapping monuments database (RU)
Help countries repair broken coordinates in lists
Improve documentation and descriptions
Onboarding/discussions with countries (MX, PT, BA, RO, MY)
Walk through websites to check whether countries are ready for launch
Discussion/workshop at Wikimania to discuss how we can help WLM in Africa
Created a sample landing page for national competitions, with the idea that we can later move those to a more mobile friendly design. (to be continued)
Proposal for WikiConvention (French)
Monitor and review country progress. Update and critically review readyness of countries that self-identified as participating and contacting them to discuss what needs to be improved.

Publicity & Social Media:

Update website (rules, FAQ, instructions)
Fix temporarily some issues with the main blog (launch new website postponed until after competition)
Presentation/workshop at Wikimania to help onboard and improve countries
Create poster/flyer for countries to use in promotion in various languages (e.g. es, fa, fi)
Coordination with UNESCO and Wikimedia France for a presence during open heritage days in UNESCO headquarters in Paris
Coordinate with UNESCO and WMF for social media coverage

Technical:

Improve/fix issues tracking infrastructure (reporting pages on Commons: unused images etc)
restart running of categorization jobs on Commons
Fix sortkey issues in monuments database
Feature discussions for Montage, design improvements
Progress in bridging between Wikidata and the Monuments database

Grant Management & Admin:

Write monthly report May/June and July
Figuring out reporting deadlines and infrastructure
Approached candidates for international jury coordinator, confirmed Erina who joined the team (welcome!).
Collect overview on outstanding grant requests from national competitions, support the national teams in getting a timely response from WMF. Monitoring progress.

Other:

Set up and update templates
Set up category structure
Set up upload campaigns
Set up CentralNotice
Review banner design (especially mobile)
Start nominating, selecting and inviting of international jury members

September

Country & Data:

Improve documentation describing how national organizers can improve data such that Erfgoedbot will create reports c:Commons:Monuments_Database/Images_without_id
Import UAE into monuments database
Onboarding some final countries and support them in joining late (GH, TZ, NG, BR, PT, CA, ZM)
Suggest improvements to national competitions for their landing page, especially if monitoring suggests surprisingly low participation compared to previous editions.

Publicity & Social Media:

Presence through WMFR in UNESCO headquarters in Paris during Open Monument Days
Monitor social media for questions
Answer questions on Help Desk
Publicize competition on social media
Monitor and support new countries on Instagram (e.g. CH, MY, GR, MT, NG, MA)
Coordinate social media activity with WMF/UNESCO
Trial paid promotion on Facebook and Instagram
Promotional clip in English and Arabic on social media
10 day countdown before the end of competition

Technical:

Several tool maintenance issues
fix issues with categorization runs on Commons by Erfgoedbot.
Improve a number of reporting issues for the Monuments Database (source url's, update frequency etc)
Make permalink with parameters possible for daily uploads tool (example
Update the stats tool for Wiki Loves Monuments for use in 2018: https://tools.wmflabs.org/wikiloves/
Allow the stats tool to update every 15 minutes for the current competition
Add reporting layer on a day-by-day level, including how many people join to monitor on a daily basis (e.g. https://tools.wmflabs.org/wikiloves/monuments/2018/France ). This can be input for more visualization for that purpose.
Continued work on website redesign

Grant Management & Admin:

Other:

Investigate performance of banners and upload infrastructure in countries with surprising participation rates.

October

Publicity & Social Media:

Start setting up permission infrastructure for images to post them on social media
Present at Wiki Convention (French). Session about future and WLM in underrepresented countries, and how Francophone community can support.
Support countries with exciting nominees through social media for exposure

Technical:

Finalize id-reports fixes.
More work on the new blog layout & branding

Grant Management & Admin:

Jury:

Set up international jury mailing list, set up relevant spreadsheets
Set up nomination infrastructure
Send instructions to national organizers on how to nominate
Process nominations into spreadsheets

November

Publicity & Social Media:

Set up legalpad to be able to document permissions for use on social media

Technical:

Work on the deployment process of the wikiloves stats tool

Grant Management & Admin:

WLM 2019 grant application... (already!)
Write overdue grant reports

Jury:

Chase countries that failed to nominate (at deadline, only ~25-30 countries nominated)
Set up Montage environment and import nominees
Clean the nominees (copypaste errors, typos, file moves etc)
Instruct international jurors and start judging

Other:

Discussed branding/logo and website redesign

December

Publicity & Social Media:

Announce the winning pictures
Coordinate with WMF on blog post

Jury:

Finalize the jury process
Check the winners for valid submissions etc, consolidate the winners
Start the prize process

Admin etc:

Grant request finalization
Midpoint report
Evaluate availability team meeting

January

Publicity & Social Media:

Some activity on announcing national winners
Chasing national teams to make proper announcements of national winners, if they have not done so yet

Jury:

Start on certificate process for the international winners
Prepare first draft of the jury report

Other:

Import Belgian monument lists to Wikidata
Meeting with potential new team member for 2019

February

Social media & publicity:

Continued activity
Announced ECHY winners

Jury:

Jury report editing & design
Design certificates for international winners

Tech:

Work on the wikiloves stats tool:
- wrote technical documentation
- did necessary work for Toolforge infrastructure change (move to Debian Stretch)
- worked to generalize the tool further to support other competitions, and added support for Wiki Science Competition

Other:

Welcome Krishna to the team
Conversations on countries with potentially multiple teams, and how to manage those

March

Publicity & Social Media:

Continued activity

Jury:

Proof reading jury report
Follow up with the designer of the jury report

Other:

Team composition 2019
Attended meeting on structured data, follow conversation
Meeting with national organizers from a potential organizing country

Tech:

Follow conversations about Structured Data on Commons

April

Tech:

Toolforge Stretch migration (https://phabricator.wikimedia.org/T216364 & https://phabricator.wikimedia.org/T216365 )
Support work for Wiki Loves Africa statistics
Meeting SDC/multimedia

May

Jury:

Decided not to layout the jury report, but instead stick with a content-only report for this year.

Tech:

Attended Hackathon in Prague

Other: admin stuff, reporting
Made a decision regarding Brazil
Submissions for Wikimania
Prepared announcement and sent the launch email for 2019
Updated information about WLM on Commons: documentation and improved page structures.

Is your final report due but you need more time?

Extension request

New end date

20 December 2018

Rationale

I'd like to request an extension for the midpoint report. The timing of this report is unfortunate in that it almost falls at the same time as the new grant request, which took priority. Another 2-3 weeks should do the trick. Thanks! (cc m.hekmat and Claudia.Garad) Effeietsanders (talk) 04:54, 3 December 2018 (UTC)

Approval

@Effeietsanders, Claudia.Garad, and M.hekmat: Thanks for the request, Lodewijk. I am happy to grant this extension, but this report was due on November 29th; please note that requests should be made before the deadline for reports. This extension request has been approved, and your new midpoint report due date is December 20th. Take care, I JethroBT (WMF) (talk) 17:38, 10 December 2018 (UTC)