Grants:Project/Wikimedia UG Nigeria /Wikipedian in Residence/Final

Report accepted

This report for a Project Grant approved in FY 2016-17 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Wikimedia UG Nigeria /Wikipedian in Residence.
• You may still review or add to the discussion about this report on its talk page.
• You are welcome to email projectgrantswikimedia.org at any time if you have questions or concerns about this report.

Welcome to this project's final report! This report shares the outcomes, impact and learnings from the grantee's project.

Part 1: The Project

Summary

Goge Africa is one of the largest cultural oriented non-governmental organization in Nigeria. Our team met with the founder and CEO of Goge Africa during the Wiki Love Africa Contest in 2016. We had an image uploading session in their office and they are excited about Wikimedia Commons and Wikipedia. At the end of the program, they agreed to freely release thousands of images to Wikimedia Commons. The need for this project was prompted from the fact many African cultural related articles on Wikipedia didn't have good pictorial representation .

Project Goals

The goal of this project is to work with Goge Africa to get thousands of cultural images uploaded to Wikimedia Common for usage on Wikipedia and for other educational purpose. Goge Africa is one of the largest cultural oriented and non-governmental organization in Nigeria. Having realized the public needs for wide access to images of historical importance,the management of Goge Africa asked us to organize Wikipedian in Residence in their organization for a period of 6 months so as to get their contents uploaded to Wikimedia Commons. Goge Africa will provide office space, desc and internet access. One or more of their staff will collaborate with WiR and provide Wikipedian in Residence with all materials required.

Project Impact

Targets

This project would be considered successful if

• at least 2500 uploaded files after 6 months
• at least 200 improved and/or new articles after 6 months, made by Goge Africa staff and other Wikipedians
• at least 12% of uploaded files used in new or existing articles

Planned measure of success (include numeric target, if applicable)	Actual result	Explanation
at least 2500 uploaded files after 6 months	100+ images were uploaded	The images were uploaded but deleted. letter of Permission was sent to OTRS but we are yet to hear from OTRS. We have reported the issue on OTRS notice board.
at least 200 improved and/or new articles after 6 months, made by Goge Africa staff and other Wikipedians	Not achieved
at least 12% of uploaded files used in new or existing articles	Not achieved.

Methods and activities

WIkepedia Permissions Form for Goge Africa WIR

WiR teaching staff of Goge Africa posing with the designated staff of GogeAfrica for the project

We have decided to exclude days which accounted for idle time in the project, however we focused on days where activities took place.

• Pre-Project Meeting: The purpose of this meeting is to dialogue on the key objectives of the project which is to ensure media files about African related festivals, cultures, dances etc are available for use on Wikipedia and are made available to the public. This first meeting was scheduled between our team and the directors/owner of the partner.

• Continuation of the Pre-Project meeting: This is the 2nd meeting, it was held between the staff of the partner and our team. The meeting highlighted the benefit of the project to organization, the participating staff and the entire continent. It focused on the strategy to be adopted for the project. The following strategies were adoopted:

1. Client gave us access to their collections: Our team and their worked on selecting project focused contents eg. festivals, dances, Traditional fashions and wares, Shrines, etc.
2. All the identified contents above will be categorised based on agreed categories
3. Receiving partner's consent on staff that will be available for the project
4. Oraganise an hands-on training on file upload on Wikimedia commons base on the above consent
5. Distribution of files to the staff for upload with the guideance of our volunteers.
6. Monthly review of project update.

• We visited the partner to discuss the step by step planning of the project: The following plan were agreed for the project
• We will have access to the database of our partner, this will help us to identify relevant content suitable for the project
• Collation of identifiable relevant content by our team
• Training of selected member of staff of our partner for the project.
• Visiting of Network partners that will participate in the project. The project plan to involve some member of our Wiki Fan Clubs for this project as visiting Wikipedians

Monthly review of the progress of the project: We plan to meet with our partner on monthly basis to review the progress on monthly basis in order to determine the progress of the project. Press Conference: The project plan to organize press conference involving selected media houses to report the project to Nigeria populace.

• All the above processes and procedure were jointly agreed by the two parties.
• Training session for staff members of our partner: One Staff member was designated for this project and she was the only person that was trained for the project. The training focus on:

1. Introduction to Wikipedia
2. How to us photo on Wikipedia article
3. Introduction to Creative common Licenses
4. How to upload photos in Wikimedia Commons

A member os staff of GogeAfrica being engaged on Wikipedia

• Arrangement for staff training was concluded in February 2018.

  

  WiR teaching staff of Goge Africa on how to upload photos on Wikimedia Commons

• Over 100 images have been uploaded. We plan to massively upload images in February ( most of these images have been deleted but letter of permission has been sent to OTRS but no reply has been heard from them)
• We contacted other content partners to join us during edit-a-thon.
• Working with other Wikimedians in writing contests for the use of the uploaded images
• Collation and identification of related African cultural image uploaded to Commons and train our partner on how to contribute to Wikimedia projects.

NB: Idle time in this case means days when our WIR visited the partner without activities because there were not availble.

Project resources

Please provide links to all public, online documents and other artifacts that you created during the course of this project. Even if you have linked to them elsewhere in this report, this section serves as a centralized archive for everything you created during your project. Examples include: meeting notes, participant lists, photos or graphics uploaded to Wikimedia Commons, template messages sent to participants, wiki pages, social media (Facebook groups, Twitter accounts), datasets, surveys, questionnaires, code repositories... If possible, include a brief summary with each link.

• As requested, find below link to the current position of collection from the project.

https://commons.wikimedia.org/wiki/Category:Wikipedian_in_Residence_at_Goge_Africa

Learning

The best thing about trying something new is that you learn from it. We want to follow in your footsteps and learn along with you, and we want to know that you took enough risks in your project to have learned something really interesting! Think about what recommendations you have for others who may follow in your footsteps, and use the below sections to describe what worked and what didn’t.

What worked well

What did you try that was successful and you'd recommend others do? To help spread successful strategies so that they can be of use to others in the movement, rather than writing lots of text here, we'd like you to share your finding in the form of a link to a learning pattern.

• Your learning pattern link goes here
• Though the project failed because we didn't achieve our intended plans. However, our initial plan to train staff members of the organization and upload of contents by the staff members and our team could have achieved a major success but the program officer for the project advised that we allow the staff members to upload the photos themselves. This resulted in a set back as staff members were not readily available to do it. It just appears that they were not ready to spend their staff time on the project. Although, we uploaded 100 images before we were advised to allow them do it themselves.
• The project started with identification of contents that fell withing the scope of the project. i.e African cultural related images.
• We agreed on plans of the project at the begining of the project. See an extract of e-mail exchange

 Hi Ngovou,

Thank you for the attention and time for the last meeting. As discussed in the meeting see here the project page. In the timeline, we have detailed progress so far achieved from the page.

Highlights from the last meeting

• Use of their contents from their archive
• Written permission to Wikimedia Commons support team (OTRS Team)
• Redesigning a calendar for the visiting Wikipedian in Residence.
• Workshops and training of staff members
• Media coverage of events.
• Project Calendar
• November- December ( Uploading Sessions) via your website and signing of documents for the use of the contents on your website.
• January 2018 has been fixed for various training on Wikimedia related projects with your staff and Wikimedia community in Nigeria
• February, we will focus on the use of images uploaded on English, Yoruba, and Hausa Wikipedia articles
• March, Invitations of non-Wiki based organization to learn and evaluste the project this would be published on major newspapers in Nigeria

Challenges

With the adoption of the use of images from your website, we observed that images on your website cannot be downloaded for your use. (See an example here)

Needs

We will appreciate if you could send link to some of your works on YouTube for uploading

What we expect from you

Show us how to download the selected image from your archive.

Expecting your reply

Olaniyan Olushola

President Wikimedia UG Nigeria

• End of the mail

What didn’t work

What did you try that you learned didn't work? What would you think about doing differently in the future? Please list these as short bullet points.

The adopted approaches were failure

• The project focused on training and the use of staff of Goge Africa for uploading session of the identified contents.
• Initially, uploading of images were done by our team as " images from 3rd parties " which were subsequently deleted by OTRS team for lack of permission from the original owner.

Other recommendations

If you have additional recommendations or reflections that don’t fit into the above sections, please list them here.

• The need to obtain in written form a letter of commitment to be signed by each partner- This could be inform of a Memorandum of Understanding.
• Ensure contents are uploaded by original owner- by our partner as a panacea to avoid OTRS complications.

Next steps and opportunities

Are there opportunities for future growth of this project, or new areas you have uncovered in the course of this grant that could be fruitful for more exploration (either by yourself, or others)? What ideas or suggestions do you have for future projects based on the work you’ve completed? Please list these as short bullet points.

Yes, there are opportunity for future growth of the project.

• We believe that the organization are committed to the release of some of their collection for educational purpose. But due to the perceived staff inadequacy on the part of the client they couldn't designate any of their available staff for the project.
• The organization has quite a huge sum of collection of African related images

Part 2: The Grant

Finances

Actual spending

	Budget item	Units	Actual cost per unit	Total cost	Budgeted cost	Notes
1	Compensation for WIR	6 months	600	3600USD	3600USD
2	Refreshment	100	6	540USD	600USD	feeding/transport allowance for two members of the group who worked on the project on monthly basis.
3	Miscellaneous expenses ( Phone call charges and transpiration for community members)	100USD			100USD	Full details on disbursement sheet

Remaining funds

The funds remaining from this grant in the amount of US$60 were deducted from another grant payment for Grants:Project/Rapid/Wikimedia Nigeria Foundation/Wiki Loves Africa 2020.

We will return balance of $60

Documentation

Did you send documentation of all expenses paid with grant funds to grantsadminwikimedia.org, according to the guidelines here?

Please answer yes or no. If no, include an explanation.

• Yes

Confirmation of project status

Did you comply with the requirements specified by WMF in the grant agreement?

• Yes, we comply with the agreement spelt out in the grant agreement

Is your project completed?

• The project didn't complete because the sfaff trained for the project was not chanced to work on the project. This was due to the fact that our partner were faced with a major staff turnover and therefore couldnt designate any staff to work on the project.

Grantee reflection

We’d love to hear any thoughts you have on what this project has meant to you, or how the experience of being a grantee has gone overall. Is there something that surprised you, or that you particularly enjoyed, or that you’ll do differently going forward as a result of the Project Grant experience? Please share it here!

The project meant so much to me and our other community members becasue we felt the project could have been a key channel to donate freely use African culturally rich photos to Wikimedia commons for you use on Wikipedia.