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Grants:Project/Wikisoccerthons for community, content and outreach

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statusineligible
Wikisoccerthons for community, content and outreach
summaryThere's a thin connection between the structure of association football, the Wikimedia movement, as well as volunteer participation and retention. The "Wikisoccerthons for community, content, and outreach" project is aimed at integrating these linkages to grow and maintain, volunteer and participant interest in atleast three Wikimedia projects through events to be called "wikisoccerthons" in selected Districts of Uganda.
targetWikidata, Wikimedia commons, English and Luganda Wikipedia
amount39503 USD
grantee• Douglaseru
contact• erunayo(_AT_)gmail.com
this project needs...
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created on22:37, 19 February 2020 (UTC)


Project idea

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What is the problem you're trying to solve?

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What problem are you trying to solve by doing this project? This problem should be small enough that you expect it to be completely or mostly resolved by the end of this project. Remember to review the tutorial for tips on how to answer this question.

Volunteer retention, and motivation are key required elements within the Wikimedia movement, however, there's usually a high rate of volunteer drop out, mis-information and burn out after some outreach programs and events within communities.

What is your solution to this problem?

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For the problem you identified in the previous section, briefly describe your how you would like to address this problem. We recognize that there are many ways to solve a problem. We’d like to understand why you chose this particular solution, and why you think it is worth pursuing. Remember to review the tutorial for tips on how to answer this question.

Wikisoccerthons will engage volunteers in both online, and offline events, that will help create and improve content on selected Wikimedia projects, but at the same time making an outreach for awareness about the Wikimedia movement, projects and activities.

Project goals

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What are your goals for this project? Your goals should describe the top two or three benefits that will come out of your project. These should be benefits to the Wikimedia projects or Wikimedia communities. They should not be benefits to you individually. Remember to review the tutorial for tips on how to answer this question.

  1. Provide volunteer engagement and retention approaches that can be replicable.
  2. Increase the number and quality of: articles, images, and items on Wikipedia, Wikimedia Commons, and Wikidata, (respectively).
  3. Increase awareness of Wikimedia projects and free knowledge.

Project impact

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How will you know if you have met your goals?

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For each of your goals, we’d like you to answer the following questions:

  1. During your project, what will you do to achieve this goal? (These are your outputs.)
  2. Once your project is over, how will it continue to positively impact the Wikimedia community or projects? (These are your outcomes.)

For each of your answers, think about how you will capture this information. Will you capture it with a survey? With a story? Will you measure it with a number? Remember, if you plan to measure a number, you will need to set a numeric target in your proposal (i.e. 45 people, 10 articles, 100 scanned documents). Remember to review the tutorial for tips on how to answer this question.

  1. Mid-project and final reporting posted on meta and other public channels for community input.
  2. Atleast four Wikisoccerthon events have been successfully organised (online and/or offline), and Wikimedia volunteers have created a stronger relationship with an affiliate of a national sports association in Kampala, Mbale or Jinja District in Uganda.
  3. Atleast 10 people (new volunteer participants), able to present, showcase, communicate, project activities to a given audience or at a Wikimedia conference.

Do you have any goals around participation or content?

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Are any of your goals related to increasing participation within the Wikimedia movement, or increasing/improving the content on Wikimedia projects? If so, we ask that you look through these three metrics, and include any that are relevant to your project. Please set a numeric target against the metrics, if applicable.

  • Total participants: 352
    • Half of whom are expected to be newly registered users: 176
  • Number of new active editors: 25
  • Number of content pages created or improved, across all Wikimedia projects: 40

Project plan

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Activities

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Tell us how you'll carry out your project. What will you and other organizers spend your time doing? What will you have done at the end of your project? How will you follow-up with people that are involved with your project?

"Wikisoccerthon events" will be used as one of the main approaches for outreach, training, and community building in 3 Districts of Uganda (Kampala, Mbale, and Jinja). This will involve pre-event logistical planning and training, online and offline event organisation, as well as post event metric documentation which will be shared with the community and volunteer participants, for improvement and involvement in the next event.

  • The first three months will involve project management, communication, and setting the grounds for online project activities
    • Collaboration, partnerships and a common understanding of the project and team roles will be crucial at this stage.
  • The next three months will focus on volunteer outreach, training, community input and reporting:
    • Half of the project objectives are expected to have been met.
  • The second last quarter will see an increased engagement of volunteers, and contributions to content on the various Wikimedia projects.
    • This will also involve editing competitions, prizes and offline events.
  • The final quarter will focus on sustainability measures, and project impact.
    • Some of the project equipment and materials will be donated to volunteer participants, a local or international Wikimedia affiliate.

An updated provisional activity schedule/timeline is highlighted below

Months Activity Comments
1 Project planning Stakeholders, implementation, and in-country outreach
2 Prepare schedules Volunteer selection, requirements, Project team, deliverables, equipment, safety, security, and emergency measures
3 Team initiation Contact with the target audience, share goals, schedule, deliverables, safety and security guides, e.t.c
4 Volunteer outreach Online preparation, training materials, dashboards, meta pages, and training materials
5 Online volunteer training Wikimedia projects, and safety measures for the next project phase.
6 Mid-project report and community feedback Community survey and input
7 *Organise 6 Wikisoccerthon events Kampala (gender inclusion, COVID-19 guidance and Standard Operation Procedures to be followed)
8 Online outreach and training Survey participants, share safety, and security guides for Jinja
9 Organise 1 Wikisoccerthon event At an access-controlled location in Jinja (COVID-19 guidance and Standard Operation Procedures to be followed)
10 Online outreach and training Mbale, share safety, and security guides
11 Organise 1 Wikisoccerthon event At an access-controlled location in Mbale (COVID-19 guidance and Standard Operation Procedures to be followed)
12 Final project reporting Wrap up, sharing outcomes, and sustainability measures

*Please note:

Budget

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How you will use the funds you are requesting? List bullet points for each expense. (You can create a table later if needed.) Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!

Budget summary

Item Cost (USD)*
Events 14308
Facilities, equipment and materials 7151
Travel 1792
Project Management 12661
Total 35912
Incidental and contingency costs 3591
Grand total 39503

*Exchange rate used is (1 USD = 3745.13 UGX) from the OANDA currency converter

  • Whole figures from all the (sub)totals have been used without rounding off.

Budget breakdown

Item Description Quantity Unit cost (USD) Total cost (USD)
Events
Team initiation (online) All potential participants 8 199 1592
Volunteer outreach (Online) Confirmed volunteers 8 469 3752
Volunteer training (Online) Editathons in Kampala 6 469 2814
Wikisoccerthon Offline event 44 people 6 640 3840
Online outreach and training Editathon in Jinja 1 331 331
Wikisoccerthon Offline event 44 people + 8 from Kampala 1 854 854
Online outreach and training Editathon in Mbale 1 485 485
Wikisoccerthon Offline event 44 people + 10 from Mbale 1 640 640
Sub total 14308
Facilities, equipment and materials
Internet Device for dedicated connection during events and other project activities 2 179 358
Temporary working space For volunteers in Kampala and crucial tasks 7 453 3171
Camera Photo hunts at offline events for Wikimedia commons 2 317 634
Projector Presentations during offline trainings and outreach 2 544 1088
Laptop For training, editing events, and other project activities 2 590 1180
Promotion At events, offline and/or online locations 8 90 720
Sub total 7151
Travel
Project team 3 days in Jinja 8 94 752
Project team 3 days in Mbale 10 104 1040
Sub total 1792
Project management
Project lead Overall project implementation (part time) 11 720 7920
Project assistant Training, documentation, reporting (partial volunteer) 10 220 2200
Planning and administration Schedules, communication, and financial reporting 7 363 2541
Sub total 12661
Contingency (less than 10% of the total project costs)
Transfer charges Transaction costs 3 200 600
Incidental Contingency costs in the target areas 3 997 2991
Sub total 3591

Community engagement

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How will you let others in your community know about your project? Why are you targeting a specific audience? How will you engage the community you’re aiming to serve at various points during your project? Community input and participation helps make projects successful.

Once the project grant has been approved, all upcoming events will be publicly shared with the intended target audience. A community survey was carried out between November - December 2019.

  • Another round of community engagement will be planned mid-way the project for community input.

COVID-19 planning

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This summary is based on the Community Resources/COVID-19 notice on 24 March 2020, corresponding guidance and updated schedules from the Project grants team.

The activity schedule and budget in this proposal have been restructured to meet the requirements for offline events/travel as a minor focus in the following ways;

  1. A majority of the monthly project activities (nine) will be done online/remotely
  2. Travel outside the country has been canceled
    1. In-country travel (Kampala to Jinja) has been limited to 8 people
    2. Travelling to Mbale will be restricted to less than 10 people in total.
  3. The first offline events have been scheduled towards the end of the year, and can be pushed even further to early 2021 (if need be).
    1. The second and third offline events have been postponed to February and April 2021.

Guidelines and measures

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Based on the Wikimedia Foundation's response to COVID-19 pandemic, together with directives and Standard Operating Procedures (SOPs) issued by the Government, National Task Force for Covid-19, Ministry of Health, and World Health Organisation

  1. The project team and volunteers will work remotely/online (from home or indoors) as much as possible.
    1. The private office space will only fully be used half way into the project, (unless there's justifiable need to use the office space otherwise), and will be sanitized before and after access by volunteers.
  2. All project participants will be obliged to follow the SOPs, together with advice from District and local health departments (to coordinate testing where necessary)
    1. Project participants who are ill or who are caring for ill family members may be replaced as necessary to tend to themselves or their families.
  3. Offline event venues, and private transportation means will be sanitized before and after usage, access to be provided only to project participants.
    1. Options of holding the offline events on weekends and/or at non-crowded venues will be explored.
    2. Social distancing and limited in-person contact will be emphasised whenever possible at offline events.
  4. A check in call with the Wikimedia projects grant team or a Program Officer to provide further guidance, mid-way through the project before offline events start, will be held
    1. Depending on the prevailing situation, the offline events will not be open to the public, but will be primarily smaller community events for selected project participants.
  5. In coordination with the National Task Force for Covid-19 (also at the target District levels), safety measures and guidelines will be constantly echoed to all participants and effected throughout the project (start to finish).

Impact of travel/offline events removal

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Incase the prevailing situation is not favourable for offline events or incountry travel to happen;

  1. The project team of 10 people will be advised to connect remotely with volunteers in Jinja and Mbale.
    1. Resources for converting offline events to online events will be used further with and by the volunteers in the target locations.
    2. Virtual community outreach will be achieved, but could be a limit to project sustainability, and offline community engagement.
  2. A tailored support session will be requested from the Project grants team or program officer to re-purpose or return the funds for offline events to the Wikimedia Foundation.

Get involved

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Participants

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Please use this section to tell us more about who is working on this project. For each member of the team, please describe any project-related skills, experience, or other background you have that might help contribute to making this idea a success.

Community notification

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You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a Village Pump, talk page, mailing list, etc.--> Please paste links below to where relevant communities have been notified of your proposal, and to any other relevant community discussions. Need notification tips?

Results from Wikimedians Results from other communities
 
Wikimedians in Association football_Survey results
 
Individuals in open communities who are involved in Association football

Endorsements

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Do you think this project should be selected for a Project Grant? Please add your name and rationale for endorsing this project below! (Other constructive feedback is welcome on the discussion page).

I endorse this project because if is selected the connection between the Wikimedia movement and sports will help in broad knowledge sharing to all kinds of people especially the youths because they majorly engage in sports activities as either participants or spectators .

Thank you

  •   Support Boris Bahire (talk) I strongly endorse project because I see it as a way that will highly increase the engagement through soccer which is the first sport to be having so many followers and this will be an opportunity to breakthrough and boost the Wikimedia projects and grow the community in general.
  •   Strong support Such a project is strongly needed in our movement. In my opinion, it is an anomaly that such need was not addressed earlier. We are missing so much information about several football players, and it is usually hard to find pictures or even basic information such as date/place of birth. This work will help fill a huge gap in knowledge about football players, especially in Africa. Moreover, and given that this is about football, it will help to retain a lot of new volunteers as interest about football is huge in our region, and many people would learn how to edit in order to write football-related information, which is a great win-win :)) -- Anass Sedrati (talk) 13:25, 20 February 2020 (UTC)
  •   Strong support I think the project is good since it helps both recruiting long term volunteers as well as adding contents that are missing or less represents our communities. Interesting thing is that it uses soccer which I think will attract many to get involved.Jadnapac (talk) 18:43, 20 February 2020 (UTC)
  • I support this project because it will lead to the documentation of soccer in Uganda which is becoming recently popular Erinamukuta (talk) 20:15, 20 February 2020 (UTC)
  •   Strong support I for one see this to be a good Wiki Project it well help in the documentaion of soccer in Uganda Isaac Kanguya✌ (talk) 06:37, 21 February 2020 (UTC)
  •   Support I definitely feel this project is useful and can be developed into another major way through which we can get Africans into contributing to this movement and further bridge the knowledge and participation gap.--Jamie Tubers (talk) 14:49, 24 February 2020 (UTC)
  • I really endorse this project because when expanding the awareness & reach of Wikimedia's initiatives it is important to engage the youth through their preferred channels. By connecting it to an activity they're passionate about & explaining the relevance of the relationship, Wikimedian's ensure the community adds people who can bring their passion for their hobbies into the free knowledge movement. Douglas has done some extensive work growing the free knowledge community and through his experience has identified this activity as a necessary step in expanding awareness campaigns beyond the established talks & editathons. The outcome from this work will benefit aspiring user groups like Kenya where soccer is a favorite past time of the youth. We look forward to Doughlases success in the project & the learnings that come from it. TeriWanderi (talk) 18:55, 5 March 2020 (UTC)
  •   Support I endorse this project and the team working on it. Note: I have no specific opinion on the budget Anthere (talk) 13:41, 12 March 2020 (UTC)
  •   Support I've met Douglas in Uganda last year in East African Summit and I am petty sure that he will run well this project. BamLifa (talk) 16:13, 12 March 2020 (UTC)
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