Grants:Simple/Applications/Basic template

Application or grant stage: draft

Applicant or grantee: applicant

Amount requested: US$00,000.00

Amount granted: TBD (to be added by WMF)

Funding period: X MONTH YEAR - Y MONTH YEAR

Midpoint report due: Half YEAR + 15 days

Final report due: YEAR + 30 days

Application

Background

Annual Plan

• Required. Link to any outside relevant document around your annual plan.
  • For returning grantees, the annual plan should focus on what is being done differently compared to last year.
  • New summaries or explanations are not required for any continuing programs from the previous grant that have no or minimal changes, and can be linked to a previous proposal for reference.
  • 2000-word limit recommended. If you have an annual plan already prepared for other purposes that is over 2000 words, this is satisfactory, and it is not necessary to prepare a separate one for your Simple APG application. Please clearly indicate any new programs or changes from last year.

Budget Plan

• Required. Link to your budget plan.
  • Total budget for each program overall
    • Overall budget for each major activity in a program, but not necessary to provide budget for specific activity-level expenses (such as travel, food, equipment, swag, etc.)
  • Staffing / compensation costs for each funded role
  • Operational expenses with some detail, especially around larger expenses such as office space, rent, and accounting / bookkeeping services.

Example budget plan
Proposed Budget 2020-2021 Programme 1: Community Item EUR Notes Workshops, assemblies and face-to-face meetings 4.000,00€ Projects driven by the community (microgrants, innovation, other meetups...) 3.000,00€ Total 7.000,00 € Programme 2: Education Item EUR Notes Universities and secondary schools (eduwiki) 3.500,00 € Total 3.500,00 € Programme 3: GLAM & Culture Item EUR Notes Contests & projects (GLAM, Wiki Loves, Bibliowikis, etc.) 7.000,00 € Total 7.000,00 € Staffing Expenses Item EUR Notes Organizational Manager 32.000,00 € 12 month contract Total 32.000,00 € Other Operational Expenses Item EUR Notes Communication, advocacy and publications 2.500,00 € Office rent 1.000,00 € Bookkeeping expenses 700,00 € Stable expenses: external audit and bank fees Other office materials 100,00 € Total 4.300,00 € Total BUDGET 53.800,00 €

Staffing Plan

• May be required. Link to your staffing plan if you are requesting staff. If you're asking for staff for the first time, please give a rationale (and talk to your program officer). Staffing Plan should only include:
  • Name of staff roles
  • Names of individuals filling those roles (if known)
  • Brief description of responsibilities. 2-3 sentences or a list of primary responsibilities is satisfactory. A full job description can be linked, but is not necessary.
  • Indication of FTE (full-time equivalent hours) and duration of employment / contract.
  • Focus on newer roles only. Existing roles that are unchanged can be copied verbatim from past applications.

Example staffing plan
Job title: Organizational Manager Who is filling this role?: Not yet selected. We have finalized a job description and expect to select a candidate by the end of November 2020. Brief description: The Organizational Manager is a management leader for the chapter. Their key duties will mostly be focused on strategic planning, but will also support fundraising, and will provide training on best practices in organizational governance. The Organizational Manager will also oversee all public-facing communications and partnerships relations. They will report directly to the Board of Directors. Indication of FTE and duration of work: 1.0 FTE, with a renewable contract for 12 months.

Strategic plan

• May be required. Link to your strategic plan, if you have one. This is not required for new applicants or affiliates developing their strategic plan.

Introduction

• Required. Introduce your organization, give some context about it, highlight your strategic plan and some activities to give an overview. (300 words limit)

Programs

• Required. Each program should contain only the following information:
  • Name of program
  • Brief description of overall program
    • A comprehensive list of activities for a program is optional, and no extensive description of these activities is required.
  • Description of SMART objectives or goals for that program
  • Target metrics at the overall program level (not the activity level)
  • Brief explanation of why this program is important in relation to your organizational strategy or movement strategy (2-3 sentences).
  • Word limit for each program description is 300 words.

Example of program
Content Development This program aims at increasing the quantity and the quality of free content about topics of local and national interest. It includes two axes that are complementary: hosting contribution workshops and developing partnerships with GLAMs. In 2020-21, we will place a special focus on content that is directly about topics of national interest as well as specific topics identified by our members. Program Objectives Increase the quality and diversify free knowledge about our country and other identified topics on Wikimedia projects through discrete improvements to 1000 articles. Make existing public domain content held by three (3) national institutions more freely and broadly available through the Wikimedia projects. Increase the awareness and understanding of the public regarding open knowledge, free licences and Wikimedia projects by hosting 5 public workshops aimed at audiences unfamiliar with these concepts. Planned activities Hosting contribution workshops Developing partnerships with GLAMs Why are we doing this? There are certain knowledge gaps on Wikimedia projects about certain fields of knowledge in our country, such as cultures, languages, history, geography and sports. Through the organization of contribution workshops and editing campaigns, we will develop and improve content on Wikimedia projects about those topics. Our members also identified specific topics in which they can contribute that are lacking quality information on Wikimedia projects, such as health sciences. Through partnerships with universities, we will encourage students and professors with relevant expertise and interest to contribute to Wikimedia projects about those topics. Program metrics and targets Number of participants to workshops: 100 Number of newly registered users during workshops: 35 Number of content pages improved or created: 1000 Number of pictures and videos of places uploaded to Wikimedia Commons: 300 Number of agreements made with GLAM institutions to release public domain content: 3

Grant Metrics Reporting

Required. Metrics, targets and results: grants metrics worksheet here.

Needs Request

Optional. The Community Resources team would like understand the best way to support the success of your programs and organization in general. If you have any requests or needs you have related to your programs, organizational operations, or other needs below under the appropriate section, please describe them here. You may instead e-mail simplewikimedia.org to reach your program officer if you prefer.

Suggestions for Simple APG Application process

• ...

Requests for programmatic support

For example, requesting guidance or expertise from Wikimedia Foundation staff on GLAM- or Education-related areas.

• ...

Requests for operational support

For example, requesting guidance or expertise from Wikimedia Foundation staff on public communications, financial practices, or hiring procedures.

• ....

Other requests

• ...

No requests needed

If you have no specific requests, please confirm this here.

• ...

Midterm report

Program story

Optional. Please tell or link to one program story that showcases your organization's achievements during the reporting period. This can be another meta page, a blog post or any other source that tells your program story.

Program Progress

PROGRAM TITLE

Spending update Midterm

Please link to a detailed financial report for your spending during the first half of your grant period. This should be in the same format as your detailed budget from your Simple APG application.

Please include the total amount of Simple APG funds you spent during the grant period:

• XXXXXX.XX USD/Local currency

Grant Metrics Reporting Midterm

Metrics, targets and results: grants metrics worksheet here.

Final report

Program story

Optional. Please tell or link to one program story that showcases your organization's achievements during the reporting period. This can be another meta page, a blog post or any other source that tells your program story.

Learning story

Optional. Please link to one learning story that shows how your organization documents lessons learned and adapts its programs accordingly.

Programs Impact

PROGRAM TITLE

Spending update Final

Please link to a detailed financial report for your spending during the grant period. This should be in the same format as your detailed budget from your Simple APG application.

Please include the total amount of Simple APG funds you spent during the grant period:

• XXXXXX.XX USD/Local currency

Grant Metrics Reporting Final

Metrics, targets and results: grants metrics worksheet here.