Grants talk:Programs/Wikimedia Community Fund/General Support Fund/WBG/Annual Plan 2024-25

Follow-up questions on your grant application

Hello West Bengal Wikimedians User Group,

Thank you for responding to the follow-up questions. For documentation purposes, we are also making the questions and responses available here.

https://drive.google.com/file/d/1FboQAGNzuGAqGfbXRJ0d0lTStT9Qt_nl/view?usp=sharing

This file will also be uploaded to the grant application retrospectively and shall be listed under additional information at question 22.

Thank you.

Regards, Jacqueline JChen (WMF) (talk) 01:05, 31 May 2024 (UTC)

Your grant application has been approved

Hello West Bengal Wikimedian User Group,

Thank you for your responses to the follow-ups questions.

Congratulations! Your grant application has been approved in the amount of INR 1,738,744 from 1 July 2024 to 30 June 2025.

Let’s continue having regular conversations over the course of your grant implementation. Please let me know if you require support in any way or would like to share your experiences with a wider community through the Let's Connect Programme or or on South Asia Open Community Calls.

Note on grant funding amount

In your award letter/email, you may observe that the USD equivalent may be different from that floating exchange rate on Oanda. This is because (at the moment) we apply a pre-determined exchange rate for each grant as determined by the WMF Finance team. That said, I've published on meta the approved amount in your local currency and we can use that as a common reference point.

We know even the best thought through plans may change.

In the event that there are changes to your implementation schedule, you can reach out to request for a grant extension (i.e. extend end date). Similarly, if there is a surplus budget or changes to your planned budget, you can reach out to me about reallocation (via email and on this talkpage). There is also the option to have the unspent funds deducted against a future grant. More details here: https://meta.wikimedia.org/wiki/Grants:Return_unused_funds_to_WMF

Disbursement of Funds

To facilitate the funds disbursement process, we need your prompt response on Fluxx and via emails with the WMF Grants Administrator team (grantsadmin@wikimedia.org). We highly encourage you to submit all supporting documents and endorse the grant agreements within the stipulated time frame. When in doubt, proactively reach out to the WMF Grants Administration team and copy your programme officer.

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

Recommendations

• For this grant application, we would like to flag questions/ responses for (2), (8) and (10) for inclusion into your implementation plan. It would be also useful to flag that these considerations have been taken into account or tracked in your final report, where possible. In addition, these were also raised by the South Asia Regional Funds Committee:
  • Share best practices of long-running projects
  • Share learnings, especially for newcomers. These will be useful learning processes.
• We also noted your projected cash flow at (7). Flagging this to Kiwix (your fiscal sponsor) for information.
• For the next grant application, we would encourage you to start conversations early (with the programme officer) to identify and plan for the supporting structures needed for your affiliate to grow.

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project. Good luck!

Regards, Jacqueline on behalf of the SA Regional Funds Committee and WMF Staff who have participated in the review process JChen (WMF) (talk) 01:45, 31 May 2024 (UTC)