Grants talk:Programs/Wikimedia Community Fund/Rapid Fund/WikiCagarBudaya (ID: 22588835)

Endorsement from Mrifqis713 (talk)

--Mrifqis713 (talk) 05:22, 3 April 2024 (UTC)

Endorsement from Empat Tilda (talk)

Inisiasi yang bagus teh, mengingat foto cagar budaya di commons kedepannya bisa di gunakan untuk wikipedia dan wikidata juga. Mungkin ini adalah modal penting untuk proyek-proyek selanjutnya.

--Empat Tilda (talk) 05:29, 3 April 2024 (UTC)

Endorsement from Mojumoya (talk)

--Mojumoya (talk) 06:16, 3 April 2024 (UTC)

Follow-up questions on your grant application from the ESEAP Funds Committee and Programme Officer

Hello @Mirani Pramitasari

Hope you are well. Thank you for putting in a grant application. These are consolidated inputs from the review of your grant application. The following points are for your further response:

Feedback on proposal impact potential

1) The proposal seems viable but the impact might be low for the budget requested.

2) According to the information provided by the applicant, this may be entirely a paid editing project, there doesn't seem to be a community other than the applicant/ implementation team involved in the project.

Feedback on implementation team

3) From the applicant's global account and user contributions, the applicant has more than 23k edits globally. However it is not clear if the applicant and team have past experience implementing similar projects. Could the applicant provide more context and relevant details?

Feedback on community engagement

4) They have a team of 4 members. I only see a link that assumes the community engagement is offline? 5) The applicant has provided relevant evidence, but the evidence cannot prove that the project has received support from community members

Feedback on proposed budget

6) No the proposed budget does not adequately reflect the investment needed to achieve the proposed goals. For example, there are two paid position of field coordinators, but this project only consists of 4 people with minimal tools and administration needed. Is it really needed? Not to mentioned, all 4 people will have transport, food, and per diem covered by the grant.

7) It is not clear exactly where the 32 unit cost (row 5) is from but the proposed budget looks well thought out.

Feedback on learning and evaluation

8) It is not so clear what the applicants want to learn from this project and how this project will support their experimenting or learning process.

General questions, observations, recommendations to consider

9) Applicants should avoid paid editing. It is more feasible to transform the project into a project oriented towards community building and empowerment.

10) The project team could consider consulting people about doing wikidata and mapping to sync photography with coordinates and metadata of the heritage location. Refer to https://meta.wikimedia.org/wiki/Encyclopedia_of_Philippine_Heritage

11) We would recommend that you set up a meta page to start documenting your group activities/ members/ reporting / links to previous grants etc. For example, this could be a subpage of Wikimedia Indonesia's meta page if preferred. Or you could create your individual meta pages. Samples of meta page of other usergroups - West Bengal Wikimedians; Deoband Community Wikimedia

12) We also recommend putting up a Diff post to share your experiences post project.

13) Would the applicant consider piloting this project with a smaller budget first?

Thank you.

Regards,

Jacqueline on behalf of the ESEAP Funds Committee and WMF staff who participated in the review of your grant application. JChen (WMF) (talk) 01:43, 24 May 2024 (UTC)

Hello Jacqueline. Hope you are well too. Thank you for your response and feedback for us.

Let me answers your questions or statements

1) and 2)

We need to say that one person in our team decided to step down in this project because of her unexpected occupations. Therefore, we will do this project with adjusted budget. Besides that, we have planning for organize workshop at Bandung city about Wikimedia Commons and copyright, so the community can get involved in our project. Meanwhile, the current budget is still smaller than the first budget.

And we will also say that we won’t do paid editing. Please check our updated budget. https://docs.google.com/spreadsheets/d/1Q1DWACRMKnBRB_fG1TKeabT1MLkWdKLB8RGZGDwkS2c/edit#gid=344466700

This our answers also relate to the poin number 9

3) We have already involved in a similar project based on support form Indonesia Wikimedia, this is the link

https://meta.wikimedia.org/wiki/Wikimedia_Indonesia/Dana_Wiki/GSF22_Laporan_Komunitas_Wikimedia_Bandung

In 2022, Hayati Mayang Arum involved in Dana Wiki activity, grants for Indonesian Wikimedia Community which name is WikiRagamJajanan. In that project, she with her peer was documented many various of traditional foods from East Java.

https://meta.wikimedia.org/wiki/Wikimedia_Indonesia/Dana_Wiki/GSF23_Laporan_Komunitas_Wikimedia_Bandung

In 2023, Pijri and I also have implemented Dana Wiki activity, WikiWangunan. In that project, we was created articles in Sundanese Wikipedia about historical building in Bandung, and then completed items in Wikidata. After running that project, we realized that many building (include cultural heritage) in East Java not yet documented in Wikimedia Commons.

5) I was explained at the point number 1 about community involvement. We hope this project can have an impact for people in Bandung city, and also for increase their awareness about copyright.

6) and 7) We was adjusted the first budget, so we will do this project with the smaller funds. Please read it again, so you can review the difference between our first budget in tab Applications and current budget in tab Updated Applications.

https://docs.google.com/spreadsheets/d/1Q1DWACRMKnBRB_fG1TKeabT1MLkWdKLB8RGZGDwkS2c/edit#gid=344466700

8) Through this project, we want to know level public awareness about copyrights, so they can’t download and then used many available pictures on the internet without well understand about its copyrights. And also, we want to know deeply about Sumedang residence as a historical area in East Java.

9) I was answering this questions at the answer number 1

10) Yes, i just thought about creating Dashboard after I submitted this proposal. And also, we know someone who understand about the dashboard. Thank you for your reminder.

11) Yes, thank you for your idea about documentations of previous grant activity in our community.

12) We will be enthusiast to share our experience after doing this project.

13) I was explained at the point 6 and 7

Thank you for your attention. Regards. Mirani Pramitasari (talk) 23:42, 29 May 2024 (UTC)

Hello @JChen (WMF)

I'm deeply sorry for the typo. I called East Java but it means West Java.

Thank you, best regards.Mirani Pramitasari (talk) 00:59, 30 May 2024 (UTC)

Ping to respond

Hello @Mirani Pramitasari,

Hope you are well. Would you have time to respond to the follow-up questions?

We'll like to finalise all funding outcomes by 30 May 2024.

Looking forward to hearing from you.

Regards, Jacqueline JChen (WMF) (talk) 02:35, 29 May 2024 (UTC)

Your grant application has been approved

Hello @Mirani Pramitasari,

Thank you for your responses to the follow-ups questions.

Congratulations! Your grant application has been approved in the amount of IDR 49,810,000 from 5 June 2024 to 21 July 2024. This is based your updated budget.

Let’s continue having regular conversations over the course of your grant implementation. Please let me know if you require support in any way or would like to share your experiences with a wider community through the Let's Connect Programme or at ESEAP community meetings.

Note on grant funding amount

In your award letter/email, you may observe that the USD equivalent may be different from that floating exchange rate on Oanda. This is because (at the moment) we apply a pre-determined exchange rate for each grant as determined by the WMF Finance team. That said, I've published on meta the approved amount in your local currency and we can use that as a common reference point.

We know even the best thought through plans may change.

In the event that there are changes to your implementation schedule, you can reach out to request for a grant extension (i.e. extend end date). Similarly, if there is a surplus budget or changes to your planned budget, you can reach out to me about reallocation (via email and on this talkpage). There is also the option to have the unspent funds deducted against a future grant. More details here: https://meta.wikimedia.org/wiki/Grants:Return_unused_funds_to_WMF

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

Recommendations

• For future grant applications, we recommend building out a more comprehensive metrics section and look to nurture a community of volunteers in addition to your implementation team.
• For this grant application, we would like to flag questions/ responses for (8), (10), (11), (12)for inclusion into your implementation plan. It would be also useful to flag that these considerations have been taken into account in your final report, where possible.

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project. Good luck!

Regards, Jacqueline on behalf of the ESEAP Funds Committee JChen (WMF) (talk) 02:36, 30 May 2024 (UTC)

Dear @JChen (WMF). Hope you are well.

Let me introduce my peers, @Hayati Mayang Arum @Pijri Paijar

A few days ago, we was contacted grant administrator in the matter of reschedule our project, but until now, we have not received a response. We understand, maybe she/he is busy.

We was planned our project which start from June 5, 2024 but we just received the information about approval of our proposal on May 30, it doesn't matter. I will show you our project plan without accompanying project date. This is the link https://docs.google.com/spreadsheets/d/1jy5WqBd4gpPHYi0ukzem2EaL3oVqgsril0eu3QGSt6c/edit?pli=1#gid=221104281

Could you give us suggestions about project start date? We think, the project timeline will be stated in grant agreement letter. So, we can't be haphazard.

Thank your for your response. Regards. Mirani Pramitasari (talk) 03:49, 7 June 2024 (UTC)

Hello @JChen (WMF)

I'm so sorry because link can't be access

https://docs.google.com/spreadsheets/d/1jy5WqBd4gpPHYi0ukzem2EaL3oVqgsril0eu3QGSt6c/edit?pli=1#gid=221104281

Thank you. Regards. Mirani Pramitasari (talk) 06:39, 7 June 2024 (UTC)

Budget changes - approved

Hello Jacqueline Chen @JChen (WMF), I hope you are in good health.

Through this discussion page, I would like to convey the budget changes after my peers and I started our project. This is the application link https://docs.google.com/spreadsheets/d/1Q1DWACRMKnBRB_fG1TKeabT1MLkWdKLB8RGZGDwkS2c/edit?pli=1&gid=344466700#gid=344466700

We need to contribute to the society by holding workshop which involving old and new editors. They will be invited to a photowalk event for documenting cultural heritage buildings which will be uploaded via Wikimedia Commons. For this purpose, we want to appreciate and engaged with them. Meanwhile, we missed out budget for souvenirs.

Therefore, could we use unexpected fee as a budget for souvenirs? We ensure that the souvenirs budget won’t exceed unexpected fee.

Thank you for your response. Best regards,

Mirani Pramitasari (talk) 14:05, 29 July 2024 (UTC)

Hello @Mirani Pramitasari,

Thank you for checking in.

Yes the unexpected fee can be reallocated to budget for souvenirs.

Regards,

Jacqueline JChen (WMF) (talk) 08:10, 1 August 2024 (UTC)

Submission of final report extended - 31 October 2024

Hello @Mirani Pramitasari, Your request to extend the deadline for your final report has been reviewed and approved. The new date of submission is 31 October 2024. Thank you. Regards, Jacqueline JChen (WMF) (talk) 08:30, 1 August 2024 (UTC)

Request for extension timeline project

Hello Jacqueline Chen @JChen (WMF), hope you are in good health.

Through this discussion page, we would like to report that we have finished working on our project. We also would like to report the amount of budget that has been used in rupiahs Rp36,988,418 (equal to $2,445.54). Therefore, we have remaining funds in the amount of Rp12.821.582.

We are going to utilize the remaining funds mentioned above by extending project time until October 2024. More information about the budget can be seen below https://docs.google.com/spreadsheets/d/15C18R3yZyHs5lCFOtH3wA6EUlHYSuEIlfRmNC8WywxU/edit?pli=1&gid=0#gid=0

As we already know that cultural heritage divided into buildings, sites, and structures. In the our previous activities, we just documenting cultural heritage buildings. Our next plain is documenting sites and structures cultural heritage in Bandung city and Sumedang regency. In Bandung city, we have three days, there are 72 sites and structures that will be documented; while in Sumedang regency, we have 2 days, there are 12 sites and structures that will be documented. The roads are more winding in Sumedang than in Bandung.

Please review it carefully, thank you for your attention and suggestions. Best regards.

Mirani Pramitasari (talk) 04:38, 28 September 2024 (UTC)

Request for project timeline extension

Hello Jacqueline Chen @JChen (WMF), i hope you are in good health.

Through this discussion page, we would like to report that we have finished working on our project. We also would like to report the amount of budget that has been used in rupiahs Rp36,988,418 (equal to $2,445.54). Therefore, we have remaining funds in the amount of Rp12.821.582.

We are going to utilize the remaining funds mentioned above by extending project time until October 2024. More information about the budget can be seen below https://docs.google.com/spreadsheets/d/15C18R3yZyHs5lCFOtH3wA6EUlHYSuEIlfRmNC8WywxU/edit?pli=1&gid=0#gid=0

As we already know that cultural heritage divided into buildings, sites, and structures. In the our previous activities, we just documenting cultural heritage buildings. Our next plain is documenting sites and structures cultural heritage in Bandung city and Sumedang regency. In Bandung city, we have three days, there are 72 sites and structures that will be documented; while in Sumedang regency, we have 2 days, there are 12 sites and structures that will be documented. The roads are more winding in Sumedang than in Bandung.

Please review it carefully, thank you for your attention and suggestions. Best regards. Mirani Pramitasari (talk) 04:45, 28 September 2024 (UTC)

Hello @Mirani Pramitasari,

Thank you for the update.

Your reallocation request has been approved.

Do include the additional activities here into your final report as well.

Final report due 30 November 2024. Also updated on Fluxx.

Thank you.

Regards,

Jacqueline JChen (WMF) (talk) 01:48, 1 October 2024 (UTC)

Thank you for your attention. @JChen (WMF)

Additional activities will be included in the final report which we will complete before 30 November 2024.

Best regards.

Mirani Pramitasari (talk) 06:53, 1 October 2024 (UTC)