Macedonian User Groups/Staffing plan 2021

This is the Staffing plan of the three employees of Shared Knowledge and GLAM Macedonia for 2021. It is a page linked to from the Grants:Simple/Applications/Macedonian User Groups/2021.

Staffing plan for both organizations include one Community Manager (who will conduct duties and projects for both organization), and two Administration and Logistics Managers, one for Shared Knowledge and one for GLAM Macedonia, respectively, the applicants in joint grant for 2021.

Employees

One Community Manager

The work time of Community Manager amounts to 6 hours per day, including 4 paid hours and 2 volunteer hours. The number of volunteer hours of the Community Manager from the work days only is 480 throughout the year.

The main responsibilities of the Community Manager in 2021 are the following:

• recruiting volunteers who would be involved in the Wikimedia projects;
• conducting training in high and secondary schools, as well as other institutions such as museums, archives, libraries, universities etc.
• negotiating all aspects of the collaboration with prospective partners along with the Wikimedian volunteers;
• managing projects, acting as liaison and coordinating with the Wikimedian volunteers and other individuals and subjects involved;
• communication with community members regarding some of the programs and sub-programs;
• operative planning of the execution of projects in terms of helping individuals get involved in performing project duties and tasks;
• organizing events and promotional activities for the projects and the movement;
• holding lectures and training about the movement along with respective Wikimedian volunteers;
• reporting on activities on regular basis and be held accountable for the work; and
• promoting the organisational work on the social media.

Two Administration and Logistics Managers

The work time of two Administration and Logistics Managers amounts to 6 hours per day, including 4 paid hours and 2 volunteer hours. The number of volunteer hours of the Administration and Logistic Managers from the work days only is 480 throughout the year.

Тhe main responsibilities of the Administration and Logistics Manager in 2021 are the following:

• making contracts and preparing other documentation needed;
• making bank transfers for all purposes and reporting on regular basis about the bank account balance;
• calculating taxes, preparing tax reports and submitting them to the Public Revenue Office;
• preparing documentation on statutory changes, preparing financial statements and cultivating contacts with the Central Registry;
• following changes in legislature, informing the membership about the changes and working towards compliance with them;
• activity management and following deadlines for projects;
• reporting about the organisational work to the community members;
• organizing supplies and services necessary for the projects and seeing that they respond on time;
• granting awards to participants; and
• providing support to the work of the Community Manager in organizing events, community-facing work, such as work with schools (i.e. recruiting, giving lectures, preparation and giving out awards), but also the more logistical aspects of event management.

Governance

The communication within Shared Knowledge and GLAM Macedonia is based on regular mails and internal meetings between employees and Board Members.

Although this grant is jointly requested, two employees will be employed in the organization Shared Knowledge, and one employee in the organization GLAM Macedonia, and organizations will be legally accountable for them in terms of responsibilities and salaries. Note that the employees will not have free access to the bank account, as every transfer has to be signed by two Board members of the organizations in order to be processed.

This year, both Macedonian User Groups will have three employees in requested grant proposal for 2021.

Therefore, only Community Manager funded from this grant will have obligations to support activities on both organizations. Both organizations will inform each other on beginning of the month on e-mail for planned activities during respective month in order Board Members of Shared Knowledge to inform the employee for planned activities of both organizations, so the employee has sufficient time for preparations of planned activities of both organizations. The Community Manager will have to send report by e-mail about their work monthly to both organizations, and at least once in three months period of time, Board Members assigned of both organizations will have internal meeting to talk with or without employees for activities mentioned in this grant.