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Shared Knowledge/Budget plan 2017

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This is the Budget plan of the activities of Shared Knowledge for 2017. It is a page that links to Simple APG application for the year.

Budget tables

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Administrative expenses

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General administration

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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Administrative services
1 Mobile phone fixed bill month 12 11.41 136.92 EUR Monthly payment for existing plan.
2 Bookkeeper annual fee for services provided by a certified bookkeeper required by the Macedonian legislature month 12 50.00 600.00 EUR The projected amount is an annual approximation that includes various fees that may be charged throughout the year.
3 Bank account fees charged by the bank to maintain the account and execute transactions. month 12 20.00 240.00 EUR The projected amounted is a monthly approximation that includes the fee for maintaining the account of about €5.00 and various fees for executing transactions of about €20.00.
4 Notary and Central Registry Notary and Central Registry fees for annual statement and data update. n/a n/a 200.00 200.00 EUR We are expecting these fees, as we expect to become a chapter during 2017, so we check these fees with legislation in Macedonia.
5 Translations Translate official documents. n/a n/a 100.00 100.00 EUR We are expecting these fees, as we expect to become a chapter during 2017, so we need to translate some official documents, needed during the process.
Subtotal 1,276.92 1,176.92 EUR
Compensations
1 Monthly salary monthly gross salary for the Chief Project Manager month 12 600.00 7,200.00 EUR The gross salary includes tax expenses and insurance expenses according to the Macedonian legislature. It also includes transportation costs that are not included in the projects. Net wage is 400 EUR.
2 Monthly salary monthly gross salary for the Administration Manager month 12 503.85 6,046.20 EUR The gross salary includes tax expenses and insurance expenses according to the Macedonian legislature. It also includes transportation costs that are not included in the projects. Net wage 340 EUR.
Subtotal 13,246.20 EUR
Total 14,523.12 14,423.12 EUR

Office maintenance

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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Office equipment
1 Laptop Office laptop unit 1 400.00 400.00 EUR We are asking for a laptop or desktop computer because the Chief Program Manager, who has now resigned, worked from his own computer and took it with him. The Administrative Manager will not be able to work from his own computer (it is needed in the home), so that we are short of one.
Subtotal 400.00 EUR
Supplies
1 Stationery markers, paper, staplers etc. n/a n/a n/a 50.00 EUR Office supplies during whole year.
2 Toner toner for printer toner 2 25.00 50.00 EUR Office supplies during whole year.
3 Snacks and refreshments coffee, tea, refreshments month 12 30.00 360.00 EUR Snacks and refreshments will be served during the internal meetings.
4 Office fees fees for 2 employees (30 EUR per person) month 10 60,00 600.00 EUR We are asking for 10 instead of 12 months' worth of fees because we were approved 2 months fees into 2017 from our 2016 budget.
Subtotal 1,060.00 EUR
Total 1,460.00 1,060.00 EUR

Programme expenses

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Education

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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Faculties and schools
1 Certificates certificates for participation handed to the students person 124 0.25 31.00 EUR The certificates will be handed to the students that finished the articles.
2 Award ceremony beverages for the participants person n/a n/a 515.00 100.00 EUR The award ceremony will be held for the students participating in the programme.
Subtotal 546.00 131.00 EUR
Educational seminars
1 Lectures transport and refreshment lecture 18 2.50 45.00 EUR
Subtotal 45.00 EUR
Total 591.00 176.00 EUR

Community

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Editing challenges
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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Edit-a-thons
1 Catering food and snacks event 4 50.00 200.00 EUR Standard brunch and refreshments for participants.
2 Certificates certificates for all participants unit 100 0.25 25.00 EUR All participant will get certificates.
3 Stickers stickers for the editors that will participate in the marathons unit 100 0.35 35.00 EUR Planned for 100 editors.
Subtotal 260.00 EUR
Editing contests
1 Prizes award for the winners of the contest unit 4 500.00 2,000.00 EUR The prize will be awarded as a gadget/books/materials worth the assigned amount. During the year, editing contests will include different prizes with different system of prizes and numbers of awarded editors.
Subtotal 2,000.00 EUR
CEE Spring 2017
1 Prizes award for the winners of the contest unit 1 400.00 400.00 EUR The prize will be awarded as a gadget/books/materials worth the assigned amount. Editing contest will include different prizes with different system of prizes and numbers of awarded editors.
Subtotal 400.00 EUR
Total 2,660.00 2,260.00 EUR
Community support
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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Photohunts
1 Photohunt several participants expeditions n/a n/a 300.00 EUR Several individual hunts to be held and refunded.
Subtotal 300.00 EUR
WikiCamp 2017
1 Accommodation for participants accommodation for participants person 16 80.00 1,280.00 EUR The cost includes whole needed food and refreshments for 16 participants for 3 days.
2 Travel expenses expenses for bus ticket or train person 16 15.00 240.00 EUR The expenses are to cover travel from Skopje to Prespa Lake.
3 Expenses for visits during the camp expenses for local bus and boat ride person 16 20.00 320.00 EUR By local bus, participants will have chance to visit the lake, surround village, churches and other cultural heritage.
4 T-shirts T-shirts for participants person 16 10.00 160.00 EUR All participants will get shirts for this event.
5 Mugs and pens promotional mugs and pens person 50.00 EUR Promotional materials for all participants.
Subtotal 2,050.00 EUR
Wikipedia Day celebration
1 Celebration birthday event expedition n/a n/a 300.00 100.00 EUR Drinks, food, cake
Subtotal 300.00 100.00 EUR
Wikimania 2017
1 Travel expenses expenses covering the itinerary for the participants person 2 1 1,300.00 2,600.00 1,300.00 EUR Airplane tickets to be purchased for two one persons.
2 Accommodation accommodation for the participants person 2 1 515.00 1,030.00 515.00 EUR Fees for registration and accommodation, anticipating the same amount as for Wikimania 2016.
3 Visa payment for Canadian visa person 2 1 70.00 140.00 70.00 EUR Payment for visa to be made in the Canadian visa office.
4 Fees for visa agency expenses for visa person 2 1 76,56 153.12 76.56 EUR Expenses for the agency that will arrange the visa process.
5 Translations translation of the documentation for the visa application person 2 1 50.00 100.00 50.00 EUR These documents will be translated by official translator and verified on notary.
6 Other expenses expenses for local transport and meals person 2 1 150.00 300.00 150.00 EUR The item is meant to cover the local transport expenses and to pay for meals not provided by the organisers.
Subtotal 4,323.12 2,161.56 EUR
Total 6,973.12 4,611.56 EUR
Expeditions
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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Wikiexpeditions
1 Fuel fuel for six expeditions litre 400 1.20 480.00 EUR Planned fuel based on previous expeditions, as well the plan to visit areas that are further afield or more remote.
2 Meals food for expedition participants expedition 6 140 840.00 EUR Meals will be provided during the visit of places in the expedition.
3 Accommodation accommodation for expedition participants expedition 6 80 480.00 EUR Accommodation necessary as most expeditions last longer than one day.
4 Other expenses incidental expenses expedition 6 30.00 180.00 EUR In case prices go up, accidents etc.
Subtotal 1,980.00 EUR
Wikiexpedition to Northern Greece (Aegean Macedonia)
1 Fuel fuel for one expedition litre 200 1.50 300.00 EUR Planned fuel based on previous expeditions, as well the plan to visit areas that are further afield or more remote.
2 Meals food for expedition participants expedition 1 200 200.00 EUR Meals will be provided during the visit of places in the expedition.
3 Accommodation accommodation for expedition participants expedition 1 300 300.00 EUR Accommodation necessary as this expedition will include more people from Macedonian and Greece.
4 Other expenses incidental costs expedition 1 30.00 30.00 EUR In case prices go up, accidents etc.
Subtotal 830.00 EUR
Geoexpeditions
1 Fuel fuel for four expeditions km 1000 varies 163.00 EUR Approximation of fuel prices but higher amount because of higher consumption on the mountainous terrain.
2 Meals food for expedition participants, 4 expeditions expedition 4 56.50 226.00 EUR Meals will be provided during the visit of places in the expedition.
3 Accommodation accommodation for expedition participants, 4 expeditions expedition 4 97.56 390.00 EUR The days of accommodation depend of the place and terrain.
4 Other expenses incidental costs expedition 4 30.00 120.00 EUR In case prices go up, accidents etc.
Subtotal 899.00 EUR
Agroexpeditions
1 Fuel fuel for 2 expeditions km 500 n/a 70.00 EUR Approximation of fuel prices
2 Meals food for expedition participants, 2 expeditions expedition 2 60.00 120.00 EUR Meals will be provided during the visit of places in the expedition.
3 Accommodation accommodation for expedition participants, 2 expeditions expedition 2 110.00 220.00 EUR
4 Other expenses incidental costs expedition 2 30.00 60.00 EUR In case prices go up, accidents etc.
Subtotal 470.00 EUR
Veloexpeditions
1 Spare parts spare parts for bicycles expedition 2 50.00 100.00 EUR This includes parts such as bicycle tires etc.
2 Meals food for expedition participants, 2 expeditions expedition 2 140.00 280.00 EUR This includes meals for participants during the expeditions.
3 Other expenses incidental costs expedition 2 30.00 60.00 EUR In case prices go up, accidents etc.
Subtotal 440.00 EUR
Total 4,619.00 EUR

GLAM

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Cultural heritage
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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
WikiWine
1 Fuel fuel for all expeditions litre 80 1.20 96.00 EUR Planned fuel based on previous expeditions.
2 Meals food for tour participants tour 1 140 140.00 EUR Meals during tour.
3 Accommodation accommodation for expedition participants night 1 80 80.00 EUR Accommodation is for one night, given that the tour lasts for 2 days.
Other expenses incidental costs n/a n/a n/a 20.00 EUR In case prices go up, accidents etc.
Subtotal 336.00 EUR
Total 336.00 EUR
Wiki loves contests
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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Wiki Loves Food
1 Prizes awards for the 4 winners of the competition unit 4 see note 1,000.00 EUR The four prizes will be as follows: 400, 300, 200 and 100 EUR respectively.
2 Award and exhibition event catering and drinks for the guests unit 1 300.00 300.00 EUR Includes food and drink for the event to award winners and showcase winning images printed and hung. Food is to be traditional in the spirit of the competition.
4 Printing images and other matter visuals for the event held in a cafe unit see note 200.00 200.00 EUR Prints of the awarded images to be hung, certificates to be given (participants and jury) and a couple of posters for the event at door.
Subtotal 1,500.00 EUR
Wiki Loves Monuments
1 Prizes awards for the 4 winners of the competition unit 4 see note 1,000.00 EUR The four prizes will be as follows: 400, 300, 200 and 100 EUR respectively.
2 Award and exhibition event catering and drinks for the guests unit 1 300.00 300.00 EUR Includes food and drink for the event to award winners and showcase winning images printed and hung.
4 Printing images and other matter visuals for the event held in a cafe unit see note 200.00 200.00 EUR Prints of the awarded images (4) to be hung, certificates to be given (participants and jury) and a couple of posters for the event at door.
Subtotal 1,500.00 EUR
Total 3,000.00 1,500.00 EUR
Wikipedia in residence
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No. Item Description Unit No. of units Amount per unit Total amount Currency Note
1 Compensation compensation for the Wikipedian in residence month 12 500.00 6,000.00 EUR The amount includes 10% personal income tax.
Total 6,000.00 EUR

Research

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No. Item Description Unit No. of units Amount per unit Total amount Currency Note
1 Phase 2 questionnaire design - suggestions for questions (professional engagement, paid) n/a n/a 400.00 400.00 EUR
2 Phase 3 pilot testing, including test survey of 200 respondents, where any weakness will be identify before to final testing n/a n/a 400.00 400.00 EUR
3 Phase 4 collecting data by telephone calls (50% staff + 50% volunteer engagement) n/a n/a n/a 1,000.00 EUR The real cost is 2 euros per respondent, nevertheless one half of 1000 responders (in total), will be conducted on a volunteers basis for free.
4 Phase 5 Data processing expert n/a n/a 300.00 300.00 EUR Data processing expert who will control the whole process.
5 Phase 6 data analysis with reports, options: Narrative report or presentation with conclusions (professional engagement, paid) n/a n/a 400.00 400.00 EUR The presentation of the conclusion will be done in statistical program SPSS, which can be uploaded on Meta or Wikimedia Commons.
Total 2,500.00 EUR

Summary table

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No. Item Total amount Currency Note
1 Administrative expenses 15,983.12 15,483.12 EUR Administrative expenses = Administrative services + Office maintenance
1.1 Administrative services 14,523.12 14,423.12 EUR
1.2 Office maintenance 1,460.00 1,060.00 EUR
2 Programme expenses 26,679.12 13,502.56 EUR Programme expenses = Education + Community + GLAM + Research
2.1 Education 591.00 176.00 EUR
2.2 Community 14,252.1211,490.56 EUR Community = Editing challenges + Community support + Expeditions
2.2.1 Editing challenges 2,660.00 2,260.00 EUR
2.2.2 Community support 6,973.12 4,611.56 EUR
2.2.3 Expeditions 4,619.00 EUR
2.3 GLAM 9,336.00 1,836.00 EUR GLAM = Cultural heritage + Wiki loves contests + Wikipedian in residence
2.3.1 Cultural heritage 336.00 EUR
2.3.2 Wiki loves contests 3,000.00 1,500.00 EUR
2.3.3 Wikipedian in residence 6,000.00 EUR
2.4 Research 2,500.00 EUR
Total 42,662.24 28,985.68 EUR Total expenses = Administrative expenses + Programme expenses
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