Strategy/Wikimedia movement/2018-20/Working Groups/Diversification process template

The first round of members for the nine Working Groups of the Movement Strategy Process have been selected. The Core Team is honoured to work with people with a wide range of expertise in their Thematic Area and knowledge about the Wikimedia ecosystem. Nevertheless, the Working Groups don't yet have the level of diversity that sufficiently represents the movement, that ensures a healthy disruption and brings in new voices and views beyond Wikimedia. This means we will increase our outreach efforts and accept additional applications. As a result, the diversified Working Groups will be more capable of providing innovative guidance for the movement as it strives towards the Strategic Direction of 2030.

The first task of the initial members is to increase the diversity of the groups.

To better support the Working Groups in completing the first task, the Core Team has developed some guiding questions, answers to which will help us better understand:

the ideal composition of the Working Group in the respective Thematic Area
the extent of diversity of existing Working Groups
the gaps in experience and expertise in the existing Working Group membership
the profiles that would help the Working Group to fill these

The Core Team recommends using the provided questions as a template for the Working Group diversification. The answers can be provided question by question or in a free form. Please engage as many of the existing Working Group members as possible in conversations regarding diversification, as to include different viewpoints to better notice possibilities for the Working Group. You might also ask for views and support from people outside of your group.

Guiding questions for the diversification (template)

What would the ideal Working Group in your thematic area look like in terms of diversity, including diversity of expertise?
- Describe the group and profiles needed.
- Provide bullet points with diversity of expertise criteria needed for the group.
What does the Working Group look like at the moment?
- Describe the group and existing profiles OR provide bullet points with diversity and expertise criteria existing in this group in its current form.
What are the existing gaps in membership of Working Groups in terms of diversity and expertise?
- Compare the outlined ideal Working Group in your thematic area with the existing one and map present gaps. (You can use the generic diversity matrix provided by the Core Team AND/OR develop a more specific matrix for your thematic area.)
How could we reach people with profiles filling the gaps?
- Define the communication channels or contact persons for reaching out to groups and people with needed profiles AND describe communication methods to be used for effective outreach.
How can the Core Team support your Working Group in the diversification process?
- Define what additional information is needed for diversity mapping
- Define what support is needed in filling the gaps.

Proposed timeline

01/08-05/08/2018

Provide feedback regarding the first task and the design of the diversification template questionnaire

06/08-12/08/2018

First virtual meeting of the Working Group to kick off discussions around diversification.

Workflow setup for the group for completing the first task.

13/08-26/08/2018

Individually and then collectively answer to the diversification template questions, map the gaps in the working group membership, define profiles needed for diversification and suggest a communication plan or methods for outreach to respective groups.

27/08-16/09/2018

Active outreach to fill the gaps and increase diversity and expertise in the Working Groups.

17/09-30/09/2018

Onboarding of new members to the working groups.

Appendix 1 - Generic Diversity Matrix

Continent	Represent	Group	Role	Gender	Perspective
Africa	CEE	Chapter	Board member	Male	External
Asia	ESEAP	Committee	Other	Female	Other
Europe	Iberocoop	Project community	Staff	Other
North America	Indaba	User Group	Volunteer
South America	Emerging	WMF