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User:Anthere/Africa Environment/Results and best practices

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This is the Results and Best Practices of the Africa Environment initiative run in March and April 2023. To access the lessons learned, please directly jump to the last section.

Context

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AKI Africa Environment drive 2023 Visual 1

The Africa Environment WikiFocus encourages Wikimedia and other communities to contribute content related to Africa’s Climate to the Wikimedia projects in March 2023 and beyond! The WikiFocus is a project created and developed by Wiki In Africa (WIA) and Wikimedia Community User Group Côte d’Ivoire (WMUG IC) as an integral part of the Africa Knowledge Initiative (AKI) series of campaigns. The Africa Environment WikiFocus is a content creation and contribution WikiFocus that launched on the African Union’s Wangari Maathai Day (3rd of March). This page is created and maintained by Wiki in Africa

The theme

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The main focus of the initiative is to encourage Wikimedia and other communities to contribute content related to Africa’s Climate to the Wikimedia projects. Individuals, communities, and organizations are free to contribute in a variety of different way. The topics covered in this focus relate to the climates of Africa, and the impact of climate change and environmental issues or threats faced by countries and communities across Africa.

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Project Partners

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Read more about partners

Africa Environment WikiFocus Organisers

The organising partners of the Africa Environment WikiFocus was conceptualised in its current form and has been implemented and managed by Wiki In Africa and Wikimedia Usergroup Côte d’Ivoire.

African Knowledge Initiative Working Group Members

The Africa Environment WikiFocus was created in response to a community call for submissions to the Africa Knowledge Initiative (AKI) around a celebration of Wangari Maathai Day, an Africa Union designated day to draw attention to environmental matters across Africa. The Africa Knowledge Initiative is managed by a working group of members from the Wikimedia Foundation, Africa Union and Africa No Filter.

Activities

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List of activities Current situation
Set up the portal structure   Done
Create main page (context, call to action etc.)   Done
Create structure of partner page   Done
Create structure of participant page   Done
Create structure of microfunding page   Done
Create structure of resource page   Done
Create structure of event/programming page   Done
Create structure of red lists page   Done
Set up the translation system   Done
Get the translation done   Done

Local Organizers and micro-funding

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See Microgrant

A significant part of the work done has been to do sub-granting to Local Organizers

Micro Grants task list
Call for Applications for Microgrants
task status
Define criterias and minimum requirements   Done
Write the Call to participate   Done
Translate the Call   Done
Create the list of places to inform about the call   Done
Populate the list of places where the call was posted   Done
Populate the meta page with the Call and criterias   Done
Reach out to potential partners *off-wiki* to make them aware of micro-grant   Done
Define and create the submission system   Done
Publish the call   Done
Call for jury members   Done
Evaluate the jury members candidates and finalize the jury   Done
Create telegram group for jury   Done
Set up first meeting for jury to share process and criteria   Done
Review the propositions   Done
Initial check with grant bodies for good standing on applicants   Done
Make decisions on propositions accepted   Done
Create expectations pack for approved micro-grants   Done
Create check list of admin requirement for grantees   Done
Prepare contract template for the micro-grants   Done
Creating template for expense report   Done
Check good standing with WMF, WM FR etc.   Done
Inform all requesters of proposition status   Done
Inform grant admin for each acceptance   Done
Drafting the general template for convention   Done
Contact all grantees and collect administrative information   Done
Establish list/folders of supported orgs and individuals   Done
Signature of all contracts   Done
Fund transfer   Done
Documentation filed: evidence of transfer and reception   Done

Application process

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Wikimedians with experience have been encouraged to apply for a micro grant to implement the AFRICA ENVIRONMENT WIKIFOCUS campaign, African Environment Day in their countries. Micro-grants of up to 1500 USD were proposed to local African communities for the occasion.

An application process was published, to call for volunteers who wanted to organize training, contribution or translation events throughout the month of March in order to contribute knowledge, images and data that would significantly enrich and increase existing knowledge on climate, climate change and environmental threats in Africa in Wikimedia projects. Several types of activities were also offered to organizers (red lists, satellite activities etc.). Applicants were asked to include an anticipated calendar of events, potential local partners, the team members biographies, and detailed budget. A list of criterias was proposed to guide them.

The application was to be submitted on meta to promote transparency. A template was proposed to facilitate the submission. This is the link to the page during submission process.

62 applications were submitted. See Category:Africa Environment/Microfunding/Request

Jury: Call and Selection

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Experienced Wikimedians (African and Non African) were asked to volunteer to join the microgrant jury team through an open call. Seven people were selected as the final Microgrant Jury Members for the March 2023 edition of the Africa Environment Wikifocus : Africa Environment/March 2023/List of Jury Members

Final Selection of Projects and Teams

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The jury has reviewed and ranked propositions based on the quality of the proposition, and on the team who submitted the request competencies and experience. The jury list has been further reviewed by a working group. Before final approval, all potential Grantee names were reviewed by the Wikimedia Foundation grant team, to check for the Grantee standing situation. The review showed that one Potential Grantee was out of compliance (and swiftly made it so to actually be in compliance)...

After the call for small grant applications, 17 teams were selected. See Final selection

Contractual agreement

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After announcement of the final list of 17 groups approved, all Grantees were asked to provide identity and bank information. Grantees had to sign a contract with Wiki in Africa (with documentation delivery milestones), key contact information, and provide bank details.

Onboarding and Grantee Management

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Onboarding was done during two offices hours

  • 14th Feb.2023-4pm UTC - Office Hours - English
  • 23rd Feb.2023-3pm UTC - Office Hours - French

As well as on the shared private telegram channels and directly by email.

Money transfer

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After all conventions were signed, international transfers were submitted. Out of 17 wire transfer, 14 were immediately rejected by the South Africa Central Bank (the 17 transfers done the same day may have played a role, but it is also worth noting that South Africa had been added to the Grey List just a few days before the implementation of the transfer).

The transfers thus turned out to be very complicated, involving

  1. transfer of small sums by World Remit (which comes with a load of complexities and limits)
  2. indirect transfer of funds from a member of the WIA team living in France
  3. one by one transfer (with several days delay between each)

Ultimately, all grant funds went through - though with much delay (more on the topic further below)

Pre-Drive : Awareness and communications

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List of tasks
WP : on wiki communication Current situation
Request and follow-up with site-notice request   Done
Create site-notice banner   Done
Set up and host #1 office hours in French   Done
Set up and host #1 office hours in English   Done
WP : design
Create design brief   Done
Assign design to designer   Done
Review design options   Done
WP : off-wiki communication
Prepare press release   Done
Prepare diff on WMF
Prepare social media campaign   Done
Prepare database of climate/environ press + orgs for press release   Done
WikiAfrica Hour alert sent via Socials + other elements   Done
Prepare list of onwiki places to announce the launch   Done
Social media campaign launch…   Done

Brand and Messaging

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Visuals for just a few of the images created are below

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    Logo
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    AKI Africa Environment drive 2023 Visual 2
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    AKI Africa Environment drive 2023 Visual 3
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    Clear weather in Mansoura city

Internal communications

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Several telegram channels were created to ease communication. One was restricted to organizers only.
The public telegram channel: Telegram chat group

The Initiative was also largely shared on some WikiProject pages (such as the Climate Change WikiProject or Africa WikiProject etc.), on mailing lists, on village pumps, on various telegram channels, so as to inform the maximum number of wikipedians.

External communications

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social media ? More stuff to add here

Central Notice Banner

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A Central Site Notice banner promoted the Africa Environment Drive to Wikipedia editors and readers in Africa during two months

Pre-Drive : Non Wikimedian Partners

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See AE WikiFocus partners

List of tasks
WP : partnership Current situation
Create a list of potential partners (onwiki and offwiki)   Done
Establish a contact strategy for the different categories of potential partners   Done
Write a template of messages to send potential partners   Done
Translate the template message   Done
Contact the onwiki partners   Done
Contact the offwiki partners   Done
Create database of offwiki partners   Done
Contact Wikimedians of Sustainable Development   Done
Negotiate terms of partnership - documented somewhere   Done
Collect logos and materials for partnership   Done
Press release about partnerships - mid-March   Done

Bla ? More stuff to add here


Pre-Drive : Resources and Research Collation

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See Resources sub-page

Resources and Contents Current situation
Red list: inspirations, translation and Wikidata   Done
Climate of Country X   Done
Other red lists and translation lists   Done

Several processes were conducted

  1. We set-up a full page of curated resources in French and English. Some of the resources came from partners : Africa Environment/Resources
  2. We organized three training sessions. One was dedicated to Improving Wikipedia’s coverage of climate change, one was a dashboard training session and one was a wiki data training: [[[Africa Environment/Resources]]. All those sessions were recorded and the record + material were published (and stay available). The first webinar is available in 4 languages.
  3. We curated a list of red-list about Climate Change in Africa countries in English : w:Wikipedia:WikiProject Climate change/Africa task force/Climate of
  4. We curated a list of red-list about Climate Change in Africa countries in French : w:fr:Wikipédia:WikiProjet Changement Climatique/Groupe de Travail Afrique/Climat de
  5. We curated a list of African Biographies to write : Africa Environment/List Africa Biographies
  6. We created a list of articles to translate in several regions North Africa - East Africa - West Africa - Southern Africa - Central Africa - South Africa
  7. We promoted the WikiProject Climate change task force, with more lists : w:Wikipedia:WikiProject Climate change/Africa task force

WikiFocus Activities in March/April

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List of tasks
LAUNCH Current situation
WP : launch day   Done
Planning agenda and who is involved where   Done
Press release   Done
Press conference in IC
Organize and host online launch   Done
Social media launch   Done
WP : month activities Current situation
Plan and assign program of implementing partner events from team In process
Coordinate programme of implementing partners event In process
Organize and host mid session public update and sharing   Done
Organize and host final public meeting   Done

Awareness

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  • Social media campaign conducted via @WikiAfrica platforms
  • press release sent in English and French to 845 media professionals across Africa
  • Event communications page created to support organisers communications efforts
  • Letter sent to all organisers providing details of how to engage with media and use communications materials provided
  • How to page and Online Training Series created to assist new editors and organisers

WikiFocus Launch Event: March 3rd

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See more : WikiAfrica Hour/Episodes

On the 3rd March,the Africa Environment Wiki Focus Drive celebrating Wangari Maathai Day! it was also the Launching day of the Africa Environment WikiFocus.

The Guests included:

  • Tatjana Baleta from Global Systems Institute, University of Exeter
  • Tracey Anyango from Center for Justice Governance and Environmental Action.
 
WikiAfrica Hour Episode 22 Special Edition launch of Africa Environment WikiFocus

Local Organiser Activities

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Local Organizers were invited to

Three global online training Sessions

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More info : Training sessions

Three global online trainings have been organized to help participant to have a good understanding of the project

  • Improving Wikipedia’s coverage of climate change, facilitated by Su-Laine Brodsky
  • Dashboard training session, hosted by Euphemia Uwandu
  • Wikidata training session, by Yamen Bousrih
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    Wikipedia climate change seminar 2023-03-06
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    Wikidata Training 2023-03-29

Mid-WikiFocus Sharing Session

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Organized by CIV

Closing session: May 16th

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The closing session was on May 16th 2023. This session was facilitated by Wiki in Africa team and Wikimedia community Cote d'Ivoire team and meant to be a a take-away/lessons learned type of event

Satellite events

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Two satellite events took place

  • ISA Campaign Tell Us About Her : Women on the Frontline Climate. 1st - 31st March 2023. Organized by Wiki In Africa. Aimed at improving the visibility of women in climate change as well as their works on Wikimedia projects. See also Campaign
  • Wiki Loves Africa. March 1st till April 30th. Photography contest on Climate & Weather. Organized by Wiki In Africa. See also campaign

Post drive (May-June)

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List of tasks
WP: funding Current situation
Calling for activity and financial report from the local organizing teams   Done
Collating and making visible the activity reports   Done
Collating the financial reports of local implementing partners   Done
Sampling request for expenses documentation to teams   Done (though not as it was expected to)
Reporting to WMF or other WM granting orgs (good/bad standing) Not yet
Synthesis of all expenses by implementing partners   Done (WIA)
WP: reports and thanks Situation
Collate social media campaign analytics Not yet
Collate on wiki metrics Not yet
Creation of a final activity report for AKI team Not yet
Creation of a final financial report for AKI team Not yet
Thank you to jury members Not yet
Thank you to local wiki partners Not yet
Thank you to offwiki partners Not yet
Writing a public postmortem for community {Ongoing :)

Local organizers reports

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All local organizers were contacted and asked to submit a public report. They were proposed a template. The report was to be directly added in the same wiki page than their micro funding request. All reports maybe found in Category:Africa Environment/Microfunding/Report.

All local organizers were also asked to clean-up their dashboard, so that it would only include content related to the Africa Environment project.

Besides, according to the convention all of them had signed upon acceptance of the funding request, all Local Organizers were asked to provide whatever receipts were available that would document part or all of their expenses. The receipts were usually stored in a separate folder and access was given to the Wiki in Africa admin.

Their adherence to those requests was tracked in a table on a wiki page : Africa Environment/March 2023/Results of the requests selected

Surveys

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Two surveys were set-up and run, using google forms. In both cases anonymous.

  • The first survey was dedicated to Local Organizers. Link to the form
  • The second survey was meant for all interested participants, whether part of one of the local organizer group, or not. Link to the form

Collating and analyzing other data

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More stuff to add here

  • Social media
  • etc.

Results and impacts

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Content production

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  • The link of the Dashboard gives a general view of all contributions by participating community.

More stuff to add here

Global activities

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  • Online office hours : ?
  • One global launch event
  • Training sessions : 3
    • 1 webinar to assist increasing entrants’ understanding of the campaign
    • 1 training webinar about Dashboard
    • 1 training webinar about Wikidata
  • 1 global mid-term event
  • 1 global closing ceremony

Most (but unfortunately not all) online event were organized in at least 2 languages

More stuff to add here

Local activities

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Local meetings (training, edit-a-thon, conference etc.) were organized by all local groups

Examples of content created

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In French

In English

In other languages

Examples of event pictures

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    How to contribute to Wikimedia from Zimbabwe
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    Physical meeting of Rwanda going green
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    Green Rwanda
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    Planting trees
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    Urban wetlands Rwanda Group Photo
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    Event on Transforming Knowledge in the Igbo community by spreading Environmental insights through Translation
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    Mobile editing during session at Unzik
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    Campaigning
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    Wiki for senior citizens network in Nigeria
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    Online session Wiki for senior citizens network in Nigeria
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    Photo de famille in Guinea Conakry
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    DRC Africa Environment
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    Lunch in RdC
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    Photo de famille atelier Africa Environnement 2023 à l'université de Dschang - Cameroun
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    Training session with Minette in Cameroun
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    Event in Burundi
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    Participants to a panel discussion in Botswana
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    Second session in Botswana

Examples of posters

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    Poster in Botswana
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    Poster in Botswana
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    Flyer in Cameroun
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    in Nigeria
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    Flyer in Rwanda
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    Flyer in Rwanda
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    Rwanda Going Green Mindsets Lifestyle Awareness

About local organizers administration

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17 requests for micro funding were accepted by the jury. 17 organizers received their funding. 1 organizer decided to cancelled their participation and later send back the funds to Wiki in Africa.

Out of the 16 remaining grantees

  • 16 created a dashboard to track their production
  • 13 created a project landing page to provide further visibility to their activities
  • 12 cleaned-up their dashboard (the 4 non-cleaned dashboard do not reflect the reality of their production as it includes lots of content unrelated to Climate Change. In most cases, footballers biographies...)
  • 13 provided finalized report. 1 provided a partial report and 2 never submitted a report
  • 6 provided some receipts

Surveys outcome

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  • Organizer survey outcome (10 answers/16) Link
  • Participant survey outcome (22 answers) link

More stuff to add here

Lessons

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Some lessons

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  • We discovered that Zoom had to be set-up differently to feature the translation system. When the system has been wrongly set-up and the link to the event largely communicated, it is too late to fix, and no translation system can be available
  • Setting-up a dashboard campaign was a good idea. However, letting the local teams (in particular new teams) set up their own program was a mistake. The global organizers end-up not being facilitators of the programs and thus can not help to do the final dashboard clean-up. When the local organizer does not do the final clean-up and is not responsive, there is nothing Global Organizers can do to fix the situation

What worked well

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  • New friends ! New editors ! New skills !
  • Some good content about Climate Change
  • WMF staff came to help to provide live translation in some of the global events
  • Drive was supposed to operate one month and was thankfully expanded to two months. Thank you for the flexibility

What did not work so well

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  • Timeline was too short. The final official GO to the project was given very late to the Global Organizers (WIA and CIV) by the Project Owners (WMF, AU, ANF). Literally ONE MONTH was available to organize the whole set-up, where at a minimum two months were required. This was particularly challenging since the the Global Organizers were sub-granting to 17 other organizations. We had ONE MONTH to publish a call for interest, collect propositions, set-up a jury, organize the selection of grantees, collect identity and bank data, sign contractual agreement with each of them and disseminate the funds. This was an impossible task, which created A LOT of stress to the Global Organizers, and disatisfaction to the Local Organizers who also wish they would have more time to organize (and generally blame the Global Organizers for the situation)
  • No convention was planned between the project owners (WMF, AU, ANF) and the global organizers (WIA and CIV). It was particularly an issue in the case of WIA, which had to contract with the Local Organizers, without having yet neither the full funds, nor a convention. Again, this caused stress and is not good practice
  • Money from the Owners arrived late and after many requests from WIA. This was particularly an issue since WIA had to regrant some of the money it had not yet received, and had no contract with the Owners. Again, this caused stress and is not good practice
  • The South Africa Central Bank blocked most of the transfer to Local Organizers (for still unknown reasons really). Money had to be transferred by unplanned means. This took a lot of time and energy from the Global Organizers. Some money had to be transferred from personal accounts to go through. The consequences (beside lot’s of time and energy from all parties) was that funds to the Local Organizers was delayed, sometimes impairing the operations to proceed. It also cost a lot of bank fees
  • One transfer was rejected due to the Local Organizer providing an incorrect account number. Loss of time and bank fees.
  • One transfer to a Nigeria account got «lost » for about 2 months. It took much pressure on the side of the South Africa bank to get the Nigerian Bank to finally credit the beneficiary.
  • The Project Owner published a call in 2022 where organizations were invited to submit propositions to run the Africa Environment. Yet, when the proposition was accepted, two different organizations were asked to be « partners » to run the initiative, in spite of not having the habit to work together, nor actually having submitted the same proposition initially and left entirely alone to self-organize. Given the very short time to implement the project, and thus to get two organizations to learn to work together unexpectedly, the Project Owner should have provided some support to help the partnership to be fully effective
  • The Project Owner partnership did not seem to work very efficiently and the result was sometimes counter effective and impacting negatively the operations by Global Organizers
  • Possibly due to the very short delays, it was challenging to get much out of all the content and network partnerships requests made in the month before the drive itself
  • The heterogeneity of the teams (which in itself seems to be a good idea...) made it more difficult to provide training and support that could be beneficial for all. New teams in particular would have benefitted from more basic training about « how to edit Wikipedia » or « how to run workshop » whilst experienced teams did not need that
  • Many local teams reported their difficulties to locally engage and get actual content produced by their participants (many of which were very new).
  • Several articles were deleted in English and French wikipedia, due to unsufficient quality, which again raise the issue of editors skills
  • A few IP blocks were reported (but not so many...things seem to be improving)

More ideas for improvements

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  • Pay more attention to the initial set-up of the dashboard campaign and programs
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