User:LouriePieterse/WLMTodo

Notes from meeting with Asaf and Achal

Separate budgets (chapter launch and WLM) (But then he told Isla not to separate them). Done Decided not to separate budgets. LouriePieterse 13:23, 20 July 2012 (UTC)

It's about how we phrase it: "WMZA launches with WLM". Not done

Remove venue rental: can get for free. Launch event at District 6 museum, slave church as option 2. SA National museum as well. Gala can be Hector Petersen museum or Wits. Done Removed from budget and contacted Achal. LouriePieterse 14:37, 20 July 2012 (UTC)

Marathon venues: museums or local libraries. They must agree that we can use their venue and put them on the list. More obscure places, we just need a Wikipedian there. Gifts for volunteers can be, e.g., a T-shirt. Done Updated accordingly. LouriePieterse 14:37, 20 July 2012 (UTC)

Most of the judges are in Cape Town. Only need to fly up the top judge. Not done

Explain breakdown (rands and dollars) and traveling - tables of expenses were confusing. Use amounts prescribed by foundation for travel. Done LouriePieterse 17:03, 20 July 2012 (UTC)

Fly judges to Gala, but the whole Gala is only going to happen if Dept of Heritage comes through Downgrade on catering costs, e.g. finger snacks. Ask for sponsorships, so don't leave them as line items in submitted budget. Douglas will ask Distell etc. Not done

Legal advice item to be removed: get CCSA as legal adviser if needed. Done Removed from budget. LouriePieterse 13:23, 20 July 2012 (UTC)

No hardware gifts (e.g. i-pads) in budget. Done Removed from budget. LouriePieterse 13:23, 20 July 2012 (UTC)

Size of gifts for judges must not be more than we'd give a volunteer. Done LouriePieterse 14:37, 20 July 2012 (UTC)

Merchandise: cannot ask for T-shirts etc. as non-budget item, put them in as a line item. James Alexander is contact person for designs and advice. Isla will manage that. Done Added as a budget item, but left certain items still as non-financial requirement. LouriePieterse 13:23, 20 July 2012 (UTC)

Asaf and Lodewijk have offered to give us letters of approval. Lourie will follow up. Isla will write the letter. Doing...

Lourie will follow up on technical stuff with Maarten Dammers. Not done

Prize to winners: Look at size; must be sourced from sponsors. Doing...

WikiAfrica and WMZA must have letter of agreement to agree on the relationship. Isla needs to include the partnership in kind, e.g. money spent on marketing and comms, liaison, publicity, admin etc. must be billed out as a budget item, showing value of contribution in kind. Not done

Lourie should add the rest of the team to the OTRS system. Doing...

Need to gather support from the real South African Wikipedians. Doing...

Lourie should contact Béria regarding Bot notifications. Doing...

Isla offered services of Africa Centre under WikiAfrica project to support Wikimedia South Africa on admin for next 6 months. After that, we can apply to FDC for admin support. Not done

In our space, we'll get a lot of non-wikipedians on board. Need to offer them something non-Wikipedia. So offer something like a photo-safari. David to speak to someone who might be able to suggest a sponsor. Doing...

Use Wikipedia Zero launch (when it happens) to get sponsorships. Isla will talk to local carriers. Jan might have contacts. Not done

If we're going to pitch for Wikimania, it would be good to get sponsorship from an airline and a wifi provider. Not done

Get good accommodation when we do Wikimania. Not done