WikiJournal User Group/Meetings/2022-12-07

WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

WikiJournal User Group is a publishing group of open-access, free-to-publish, Wikipedia-integrated academic journals. <seo title=" WJM, WikiJMed, Wiki.J.Med., WikiJMed, Wikiversity Journal User Group, WikiJournal WikiMed, Free to publish, Open access, Open-access, Non-profit, online journal, Public peer review "/>

Dates and locations:

  • December 7, 2022 12:00 PM UTC
  • December 7, 2022 10:00 PM UTC


Attendees

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First meeting

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Second meeting

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Agenda

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Meeting Notes

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Notes (First Meeting)

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Article status update WikiJournal of Medicine (Roger Watson)

Article status update WikiJSci (Thomas Shafee)

Budget planning

  • Ellen & Andrew N. happy to be involved
  • Start with reducing all variable items to ⅓ then decide what can be dropped or merged (especially staffing activities may need merging)
  • Suggest that the budget item for event attendance is flexible and available for other workshops/events/symposia etc, not just Wikimania.
    • Peter Nkashi Agan’s presentation at Wikimania from this year was valuable, with multiple expressions of interest from attendees, as well as learning opportunity from others’ presentations
  • A major item from last year (Open Journal Systems Back end integration) was not actioned due to lack of project management time, so would be a key activity of any paid staffing

Implementation of editorial board inactivity policy

  • Recommendation to start 12 month timer at beginning 2023 (i.e. implementation of policy in january, not actioning editor removal until end of 2023)
  • That way everyone has ‘fair warning’
  • Emails out to editorial board members should give explicit suggestions for potential contributions that can be made, i.e. Support potential for re-connection with WikiJournal activities rather than alienate
  • Probably the duty of the EiC of each journal

Andrew N. & Ellen will be meeting with Wikimedian in Residence at Uni Edinburgh

  • Meeting likely early 2023
  • Multiple useful potential opportunities for collaboration
  • WiR already has knowledge of which academics have interest in wiki activity

Notes (Second Meeting)

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Reminder that in some cultures, some authors have only single name (not firstname + surname), so can’t assume that single name is an error

WikiJSci update

WikiJHum update (by Andrew)

Wiki Conference or Wikimania - are there other useful conferences to flag?

  • EduWiki Conference 2023 (Belgrade, Serbia)
  • Kelee to message to All Boards and Tech editors to see who is interested in possibly attending (what is the funding max for this? Flights + accommodation + any conference fee)
  • Will require signing up to Wiki&Education user group

Inactivity policy

  • Begin the 12-month clock starting from January 2023, or check for any activity within the past 12-months now?
  • Who enforces this policy?

Communicate clearly in application that when they become an editor, the expectation is that they will immediately begin assisting with the submission review process Improving editorial board onboarding process Journal coordinator position

  • Need to hire in-house within the journal since they are more familiar with the process
  • Paid, probably in the form of stipend
  • Will do an email callout to each journal for interest