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Wiki In Africa/Focus/2025: Year 3 Plan

< Wiki In Africa | Focus

This page provides a brief outline of Wiki In Africa’s Annual Plan for 2025 in alignment with the Multi-Year Plan submitted to the Wikimedia Foundation Grants team in 2022. For detailed information on our organizational and project strategy, please consult:

Focuses for 2025

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This is an overview of the grant proposal for Year 3 of the Wiki In Africa to be implemented from January until December 2025.

Compared to the Annual Plan for 2024 (Year 2), in Year 3, we would like to continue the programmatic strategy of the Wiki In Africa Multiyear Plan. This page will focus on the following elements:

Organisational goals and focus for 2025, specifically:

  • Operations
  • Administration
  • Organisational stability
  • Governance
  • Sustainability
  • Long-term strategy

Programmatic goals and focuses for 2025, with smart goals.

Organisational Focuses

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As an organisation, our activities will continue to be geared towards stabilising the organisation’s governance and strengthening its organisational structure.

Being in the final year of its current operational and programmatic support from the WMF, 2025 will be one of consultation, consolidation, review, reflection and inspiration for the next 5 years.

What success at the end of 2025 looks like

  1. Visible impact of our projects in developing the Wikimedia movement and contributing to the Wikimedia projects
  2. Content, passionate and proactive co-workers with clear pathways for development and growth
  3. Visibility and validity as a solid partner across multiple sectors
  4. An engaged and active board with clear roles and responsibilities
  5. A thriving community that we support on their terms and at their pace – from newbies to the leadership
  6. Diverse funding streams, partnerships and access to resources and collaborations,
  7. A clear pathway to a sustainable future

Required activities for 2025 specifically include:

Operations

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  • Staff package review and alignment assessment (including inflationary impact)
  • Test pilot new funding paths with WMF
  • Review and extend the contract for EN/FR Translator
  • Continue onboarding and assess the fit of Wiki Loves Africa facilitator position
  • Continue short-term contract for Offline research
  • Explore internship options for program communications support

Administration

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  • Financial processes: continue integration with software
  • Create a data retention policy
  • Consistently review the cost and necessity of subscriptions and support platforms
  • Continue support for communities through Fiscal Sponsorship

Organisational stability:

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  • Conclusion of tax exemption status.
  • Review and report on 3-years multiyear grant with WMF
  • Compile impact report on last 5 years (and more) of Wiki In Africa programs
  • Compile and submit a 5-year plan
  • Compile and submit a multiyear application to WMF
  • Investigate operational and programmatic applications to other funders.
  • Explore alternative streams to increase the financial buffer.

Governance:

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  • Finalise and publish updated policy documents (COI, Code of Conduct, NDA, etc.)
  • Evolve the constitution and charter
  • Add new board members & elect office bearers (AGM Sept 2025)

Sustainability:

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  • Rollout of WIA project brands updated in 2024
  • Implement the consolidation of web assets and communications channels
  • Continued audit of communications with focus towards additional external funding
  • Explore external funding streams through WMF support and independent advice

New planned elements outside the proposed 2025 budget

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Implementation of the Wikimedia Foundation Rapid Grant Pathway

Begun in the 3rd and 4th quarter of 2024, this program involves the collaborative development, process implementation, community liaison and management, reporting and review of the pilot year of diversified funding processes for communities wishing to apply for rapid grants to Wiki Loves Africa, and Wiki Loves Women’s SheSaid campaign, and potentially others.

Anticipated organisational responsibilities include, but are not limited to:

  • Administrative support
  • Process management
  • Process oversight and review
  • Grant applicant support
  • Jury facilitation
  • Creation and implementation of feedback mechanisms, surveys, check-ins,
  • Metrics, documentation and recording,
  • Report compilation and collation, etc.  

Long-term strategy: Wiki In Africa to 2030

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Preparing the organisation for the next 5 years. This involves a review of the activities and results of the previous 5 years and consultation with partners, participants, funders, community members and external consultants both asynchronously and, potentially, at a strategy retreat (funding dependent). This would result in a 5 year plan, reviewed strategic vision, reviewed theory of change, review of regional and global positioning, and sustainability options. This review would provide for the foundation for Wiki In Africa’s multiyear grant applications to the WMF and additional funders.

Please note: this process is not yet fully formulated and, therefore not included in the budget

Anticipated elements include:

  • Staff and advisors retreat to map a 5-year plan for the organisation in 2025
  • Strategise and formulate 5-year plan from 2026 until 2030
  • Consultation with the broader community, partners, funders and stakeholders into Wiki In Africa’s perceived and expected role;
  • Explore and review funding and grant support options for our programs.
  • Ensure organisational sustainability beyond 2030.

Budget Notes

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  • Inflation:
  1. Most budget items, except contracted remuneration, have been adjusted using a proposed low average of 5% (the average is based on 2024 inflationary adjustments in the US, South Africa and France).
  2. For those contractors who live in more volatile economies, we have factored in that being paid in USD will provide a buffer against inflation. As such, we propose an 8% increase that allows for both inflation and a small performance-based increase.
  3. The co-EDs have a minimal increase based on the lower end of projected inflation in their country (2.3% for France and 5% for South Africa). No performance-based increase has been applied.
  • Programmes Expenses
  1. Mostly inflation-based increases (5%) across most programs
  2. We have transferred the budget items from the Media Training to the new WikiLearn IP training project and added a small budget item for the new WikiAfrica Awards program
  • Upskilling, fundraising, evaluation and general outreach support: Travel:
  1. Travel: local and regional travel has been increased to cover "scholarships" failures :); Wikimania situation + ED annual meeting
  2. Other increases have either stayed the same or are in line with proposed 5% inflationary adjustment
  • Administrative expenses:
  1. Webmaster services: increase related to the consolidation of online web assets and application of new branding and design language across all websites
  2. In 2024 we implement a new bookkeeping system; this requires a separate new software line item
  3. Other increases have either stayed the same or are in line with proposed 5% inflationary adjustment
  • General staff compensation
  1. Inflation adjustments
  2. Limited performance-based increases

Programmatic goals and focuses:

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Wiki Loves Africa

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Impact poster displayed at Wikimania 2024

For more details on the strategy behind this program, please consult the Multi-Year Plan

  • Status: 11th year
  • 2025 Theme: Farm to Plate
  • Strategic focus: Representation Gaps: Africa
  • Main activities:
  1. Onboard new  program leader without transition
  2. Formalise and expand the Ambassador program for 2025
  3. Organise 2025 Contest
  4. Schedule Webinars and Master Classes
  5. Focus on Audio and Video understanding and visibility
  6. Improve video instructions and help options (harness Commons community)
  7. Tiered prize categories (according to region) to diversify winners

Wiki Loves Women

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Impact poster displayed at Wikimania 2024

For more details on the strategy behind this program, please consult the Multi-Year Plan

  • Status: on-going
  • Strategic focus: Gender-Equity
  • Project Activities:
  1. Wiki Loves Women Focus Group (year-round)
  2. ISA Tell Us About Her campaign (March)
  3. SheSaid campaign (Sept-Dec)
  4. Inspiring Open
    1. Re-format and re-configure
  5. Project extensions or additions for 2025:
    1. Launch new WLW Focus Group WikiData campaign - WikiOto
  • Communication Objectives:
  1. Continue to grow the WLW Instagram space by another 50%

WikiChallenge African Schools

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Impact poster displayed at Wikimania 2024

For more details on the strategy behind this program, please consult the Multi-Year Plan

  • Status: on-going
  • Strategic focus: Youth Activation: P5-8 Education
  • Project Activities:
    • Facilitate and hold WikiChallenge Ecoles d’Afrique contest
    • Train and facilitate participating teachers in collaboration with local Wikimedians
    • Facilitate jury process
    • Communicate about winners
  • Project extensions or additions for 2025:
  • Explore options for the extension of WikiChallenge to other francophone regions or educational spaces
  • Explore funding and project management options for the extension of WikiChallenge to the anglophone or lusophone region

WikiAfrica Hour

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Impact poster displayed at Wikimania 2024

For more details on the strategy behind this program, please consult the Multi-Year Plan

  • Status: on-going
  • Strategic focus: Community Cohesion
  • Project Activities:
    • Increase awareness and viewership of videos
    • Maximize the new opportunities offered by the new format
    • Measure how effective this format is for imparting knowledge, building community skills, cohesion, and shared purpose
    • Facilitate and manage the  WikiAfrica Hour live sessions during 2025
    • Collect news and updates from communities
    • Brainstorming about out-of-the-box based on feedback from the Wikimedia Community and past guests and guest hosts.
    • Increase the visibility of WikiAfrica Hour through existing Wikimedia channels and platforms.
  • Project extensions or additions for 2025:
    • Publish the In Focus section and News elements separately
    • In Focus and News scheduled as additional social media content
  • In detail: SMART Objectives

ISA Tool

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Impact poster displayed at Wikimania 2024

For more details on the strategy behind this program, please consult the Multi-Year Plan

  • Status: on-going
  • Strategic focus: Access through Tech (micro-contributions)
  • Project Activities:
    • Host 3 campaigns for Wiki In Africa programs during 2025 (Wiki Loves Africa, WLW Tell Us About Her, Conferences, etc.)
    • Increase awareness within and use by Wikimedia Community
    • Increase the visibility of the tool as a fun community activity with in the Wikimedia Movement
    • Encourage and support the use of the tool by organisers in multiple languages
    • Increase the visibility of current online campaigns on different social media pages and channels.
    • Find collaborative solutions to software development and fixes through international Wikimedia Communty
    • Develop a simple WikiLearn for organisers to use the tool
    • Contact with winners of previous drives to provide support to help them organise ISA campaigns in their communities.
  • In detail: SMART Objectives

WikiFundi

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For more details on the strategy behind this program, please consult the Multi-Year Plan

  • Status: on-going
  • Strategic focus: Access through Tech (off line)
  • Project Activities:
    • Continue feasibility study research into the Offline landscape across Africa
    • Analyse recommendations in preparation for 5-year plan until 2030
    • Explore alternative technologies to host WikiFundi
  • In detail: SMART Objectives for 2025


NEW ELEMENTS:

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  • Community knowledge: IP Training Mooc
    • Status: in progress
    • Strategic Focus: Community Cohesion: Advanced Skills Training
    • Description:
      • A Mooc hosted on WikiLearn, dedicated to Intellectual Property and Free licenses. In French.
    • Activity:
      • Develop and test the Mooc on WikiLearn with pilot cohort
    • SMART Goals for 2025:
      • V1 published on WikiLearn
      • Promote WikiLearn within WikiFranca community
      • Collect feedback (survey / interviews)
  • Community stability: African Wikimedians Leadership Network
    • Status: R&D
    • Strategic focus: Community Stability
    • Activity:
      • Coordination of regular meetings of African Wikimedia leaders to share and support each other in organisational and governance development
    • SMART Goals 2025:
      • At least 4 meetings are held
      • At least 10 leaders from African Wikimedia Communities attend
      • A document defining the parameters of engagement is debated and created
  • Community validation: WikiAfrica Awards
    • Status: R&D
    • Strategic focus: Community Cohesion
    • Activity:
      • Development of annual community awards, nominations from the community, and nominations reviewed by community members;
    • SMART Goals for 2025:
      • Community-process is conducted to shape the Awards
      • Awards established and launched in 2025
      • At least 40 nominations across minimum of 10 categories submitted
      • Community-led review committee reviews nominations
      • Finalists announced

Status of Previous Programmatic Elements

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  • OER Offline Resources
  • Status: to be reviewed in 2025 (funding dependent)
  • Media Training MOOC
  • Status: Suspended
  • WikiAfrica Heritage
  • Status: Suspended
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