Wikimania 2016 bids/Esino Lario/Location

Esino Lario is a mountain village just above Lake Como, a renowned Italian tourist destination. Immersed in the Grigna mountains, Esino Lario has around 780 inhabitants, and it reaches around 4'000-6'000 presences during the summer. Esino Lario is located in the Province of Lecco, Lombardy Region in the north of Italy, facing Ticino in Switzerland; it is located 100 km from Milan, 40 km from Lecco and 12 km from Varenna. The municipality of Esino Lario, and the near-by municipalities of Perledo, Varenna and Lierna are one administrative unit, and they share commons services.

• Esino Lario on Wikivoyage in English

View of Lake Como

Core housing of Esino Lario. Its accommodation capacity goes far beyond its 780 inhabitants.

Connectivity

Eolo equipment on villa Clotilde.

Wikimania Haifa.

As of June 2016, Esino Lario is served by an additional 1 Gb/s line by EOLO, while Telecom Italia installed 4G. Wifi is available in all , most of the accommodation in Esino inferiore/superiore and the main streets.

In the school building, ethernet sockets are available for those who need faster connection, by asking Simone Sala.

Design

Optical fiber reached Esino Lario and was distributed using ADSL (Asymmetric Digital Subscriber Line) over existing local telephone network wires. In order to properly serve the conference with connectivity as per required by Wikimedia in the Wikimania Handbook, an ad hoc network has been designed. Such a network responds to Wikimedia core values (e.g. openness, freedom, neutrality). The network will furthermore partly represent the legacy to Esino Lario from Wikimania, thus providing a sustainable telecommunication infrastructure for the people living in the village.

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  Arrival of the optical fiber in Esino Lario.
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  Arrival of the optical fiber.
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  The control unit of Telecom in via Montefiori.
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  A drafted plan of the water lines in the village to consider the possibility of using them to distribute the optical fiber.

Implementation

The site-visit of EOLO to define the infrastructure for the connectivity at Wikimania, 4 December 2015. The site-visit was also filmed.

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Plan for the distribution of the optical fiber in Esino Lario. The plan is by the Esino Lario City Council in collaboration with EOLO.

Initial plan for Wikimania Esino Lario

Initial plan for a mash network.

• We have started the discussion with Telecom Italia – the major Italian communication company – for the technical support to Esino Lario connectivity during Wikimania; presentation of the project to the head of the brand development projects (positive feedback), introduction of the project to the managers; the project will be evaluated in 2015 (according to the company fiscal year plan). Telecom Italia owns and manages the optical fiber reaching Esino Lario. The presence of the optical fiber in Esino Lario is a reassuring asset. Further discussion with Telecom Italia will define the best technical implementation for the connectivity. Other options have been mentioned in the current discussion; the Telecom site-visit and check will allow to select the most appropriate and efficient solution.
• Under 100 meters, Optical fiber can be distributed using ADSL (Asymmetric Digital Subscriber Line) over existing local telephone network wires with good performance. we have identified the position of the buildings according to their distance to the arrival of the optical fiber and the presence of the local telephone network wires https://docs.google.com/spreadsheets/d/1Kv5M2tciY0n_vh64Ja5-Lx5L7RnGgGhBYVzFaf0UQbI/edit#gid=1240151931.
• This backhaul link can provide Internet access to be shared via an open, free and neutral wireless mesh network. Such serverless network con provide Internet service on the whole territory of Esino Lario (open space, accommodation, restaurants and bars).
• Single wired/wireless (up to 1Gb) point-to-point links can ensure high quality Internet service in the various venues where the main Wikimania events will be held and it can prevent contention/congestion issues during heavy user demand.

It has been suggested to consider a backup plan in case the connectivity does not respond to the needs of the hackathon; we have contacted the Politecnico di Milano – a university with very good ICT capacities and spaces; in the worst scenario the backup plan is feasible and it guarantees also the implementation of the hackathon, the Wikimania session with the highest connectivity needs.

Done Villa Monastero has been booked and made available thanks to the support of Provincia di Lecco, which is offering all the rooms. Thanks to the support and collaboration with Società Italiana di Fisica, Villa Monastero has access to the GARR network (the high speed network for research) also during Wikimania.

Device	Function	Unit cost	No. of units	Total in euro	Total in dollars	Additional notes
RJ45 Cable (optimized for outdoor use)	Distribute Internet connection via wired cables	€ 50 / 100m	20	€ 1.000,00	$ 1.372,49
Cable channel	Channels to isolate wired cables from outdoor	€ 0.6 / 1m	2000	€ 1.200,00	$ 1.646,99
Ramped cable protector	Protect ethernet cables temporarily installed on public roads	60	30	€ 1.800,00	$ 2.470,48
Cable connector	Allow linking cables to cover distances > 100m	0,7	30	€ 21,00	$ 28,82
Direct access to Internet backhaul (via optical fiber)	Provision of direct access to Internet for the duration of the event	€ 4500 (estimate)	1	€ 4.500,00	$ 6.176,21	Estimated cost
UPS	Provision of power backup in case of blackout for key devices	250	4	€ 1.000,00	$ 1.372,49
Server	Small server for local operations (e.g. registration, network backup	2000		€ 2.000,00	$ 2.744,98	We can also not use it but we prefer to include it in the budget
Wireless mesh radios	Nodes of the mesh network	100	30	€ 3.000,00	$ 4.117,47
Point to point 1Gb link among hotspots	Provision of high bandwith link among the main venues of the event	€ 2'000	6	€ 12.000,00	$ 16.469,88	Links which are redundant with the cable links. Among those, 3 can be used from the main hub to the sport hall, collaborative space and former cinema; 2 can be used to link Villa Rogo and the industrial area of Bigallo. It is also possible to not use cables for safety reasons (the cost is 2'000 euro per link, with a 10 km range).
Wireless Router	(Wireless) Distribution of Internet service across computer networks	200	22	€ 4.400,00	$ 6.038,96	Included 6 for the sport hall, 4 for the collaborative space, 3 for the other venues (primary school, museum, city hall and former cinema).
Switch (24 port), unmanaged	Connection of devices together on a computer network	100	18	€ 1.800,00	$ 2.470,48	Included 3 for the venue
Data center hosting rental	Rental of space in a data center (e.g. Moresi) to facilitate the upload of video shot at Wikimania			€ 4.000,00	$ 5.489,96	Estimated cost not based on pre-invoice
	Total			€ 36.721,00	$ 50.399,21
	Contingencies			€ 3.279,00	$ 4.500,39
	Total amount planned in the estimated costs			€ 40.000,00	$ 54.899,60
			Currency	€ 1,00	$ 1,37

Accommodation

We designed the event to have the majority of the attendees living and sleeping in Esino Lario. The hosting capacity of Esino Lario is far beyond its 800 inhabitants and it is linked to its touristic economy. The majority of the apartments belong to the people of Esino Lario who rent them; there are few hotels (one of them fully equipped for people with special needs), there are some accommodations structured as dorms and there is space for camping and caravans. All accommodation in Esino Lario is inexpensive and simple; there are no 4 stars hotels, which are available in Varenna (20-40 minutes ride from Esino Lario). The accommodation is managed by Catherine de Senarclens and the team of the Esino Lario tourist office (biographies of the team).

Apartments in Esino Lario

Accommodation in Esino Lario city centre. One of the building with apartments in Piazza San Giovanni available for Wikimania Esino Lario.

Accommodation in Esino Lario in the woods. One of the houses available for Wikimania Esino Lario.

Last update	Number of apartments	Location	Beds	Typology	Regular price/person	Number of owner
11 March 2014	Almost 70 apartments.	Esino Lario	414 beds confirmed	Private apartments and houses.	Normally rented for the season or per year.	Around 60 private owners (including B&B Rainbow House). At the moment we only asked owners of apartments living in Esino Lario.

The apartments are quite diverse; the majority are flats and a large number are in Via Adamello, via Dante, via Castagneto and via alle Grigne. There are also some villas which has been made available and one apartment in Villaggio Riva with swimming pool.
Out of the current apartments, there are apartments normally rented to tourists and managed by the Tourist Office (kept vacant for the event); another flats are private homes made especially available for Wikimania international participants. The apartments normally rented to tourists and managed by the Tourist Office are in total 86 (according to the recorded numbers); at the moment around half of them have confirmed availability for Wikimania. Since they are normally rented those apartments do no present particular problems and the owners are used to manage them. The flats and houses made especially available for Wikimania international participants can present some specific situations; some of them have electricity disconnected and some owners provide the apartments but they can not manage the bedding (or - since they provide the apartments for free - we do not want to ask them to manage the beddings). The reimbursement is planned to cover the necessary expenses (i.e. necessary copies of the keys, reinstalling the electricity which is only 32 euro/44 $ - we already checked with the electricity company). For the apartments and houses for which is needed, we will use the reimbursement to cover in a centralized way the costs for bedding and cleaning; in particular we will do it for apartments which are provided to us for free.

In case the bid is successful we will proceed with a specific census of the apartments which will be done by a specific person, visiting the apartments and collecting the following information: address, geographic coordinates, photos to document the status, situation of electricity, situation of hot water (and amount of liters), situation of heating, availability of sheets, covers and towels, necessary to manage the cleaning, bathrooms, number of beds (single, double, condition of the beds), use of the kitchen, use of the laundry, amenities, available keys and necessary keys, emergency numbers, parking, estimated reimbursement and information about the management of the reimbursement.

Dorms in Esino Lario

Image	Accommodation	Distance from the venue	Size	Type	Owner
	Scout centre / Ristoro	20 minutes walk from the centre.	55 beds, 4 bathrooms inside the building, 1 bathroom outside the building. The dorm is a simple and clean accommodation in building with kitchen, 2 large living rooms and a garden. To provide a comfortable accommodation we will reduce the number of guest per room (at the moment there are 5 rooms with 8 beds). In the summary of the accommodation we have already removed 20 beds (the list includes only 35 beds).	Dorm	Private rented by a non profit.
	Antropos/former-La Colonia	20 minutes walk, trails from the centre.	20 beds (old info online). We do not have confirmation of those beds and at the moment we do not know if this accommodation can be used during Wikimania. In the summary of the accommodation we have removed those 20 beds.	Dorm	Private
	Villa Rogo [1] [2]	20 minutes walk, trails from the centre.	70 beds.	Religious catholic structure. Dorm	Pontificio Istituto Missioni Estere (PIME). Costalevante Srl. A cura di c/o Guglie Viaggi Srl

Hotels in Esino Lario

Image	Accommodation	Distance from the venue	Size	Type	Regular price/person	Owner
	Hotel La Montanina	Centre	47 rooms, 75 beds	2 stars hotel	45 €	COE Centro Orientamento Educativo, catholic non profit organization.
	Hotel Rosa delle Alpi	Centre	15 rooms, 25 beds	3 stars hotel	50 €	COE Centro Orientamento Educativo, catholic non profit organization.
	Hotel Centrale	Centre (up)	16 rooms, 24 beds	2 stars hotel	35 €	Private.
	Hotel La Lucciola	10 minutes ride, trails from the centre	13 rooms, 20 beds.	1 star hotel	38 €	Private.
	Hotel Santa Maria	15 minutes ride, trails and street from the centre	7 rooms, 19 beds.	1 star hotel	35 €	Private.
	Hotel Cacciatori	15 minutes ride (Ortanella).	5 rooms.		70 €	Private.
	Hotel Rifugio Cainallo	15 minutes ride (Cainallo).	23 rooms, 39 beds.		30 €	Private.

Accommodation in Perledo

Below a list of the accommodation available in Perledo; information are collected only on booking.com. We did not yet contacted the villas and apartment owners in Perledo to discuss and negotiate prices and to book rooms.

Accommodation	Distance from the venue	Size	Type	Regular price/person	Owner
Castello di Vezio - Vezio s.r.l. [3]	15-30 minutes ride	9 houses, 43 beds, 26 sleeping rooms	Farm holidays (9 houses)	95 euro per person	Private.
I Tre Oleandri Varenna	15-30 minutes ride	1 apartment with 5 beds, 1 sleeping room	Apartment		Private.
Residenza Luigina	15-30 minutes ride	4 apartments with a total of 16 beds, 4 sleeping rooms	Apartment		Private.
B&B La Cà Noeva	15-30 minutes ride	apartment with 6 beds, 3 sleeping rooms	Apartment		Private.
Crotto Di Gittana	15-30 minutes ride	2 beds, 1 room	Hotel		Private.
Villa Michela - Guest House	15-30 minutes ride	3 apartments with a total of 10 beds, 4 sleeping rooms	Apartment		Private.
Alla Vigna	15-30 minutes ride	8 apartments with a total of 36 beds, 11 sleeping rooms	Apartment		Private.
Vista 180 House Halldis Apartment	15-30 minutes ride	Apartment with 6 beds, 2 sleeping rooms	Apartment		Private.
Apartments Rossini	15-30 minutes ride	5 apartments with 22 beds, 9 sleeping rooms	Apartment		Private.
Vista Bella	15-30 minutes ride	Apartment with 6 beds, 2 sleeping rooms	Apartment		Private.
Monte Ulivo	15-30 minutes ride	Apartment with 7 beds, 3 sleeping rooms	Apartment		Private.
Casa Cristina	15-30 minutes ride	Apartment with 5 beds, 1 sleeping room (2 levels)	Apartment		Private.
Alto Perledo	15-30 minutes ride	Apartment with 4 beds, 2 sleeping rooms	Apartment		Private.
Lago Panoramica	15-30 minutes ride	Apartment with 5 beds (no information about sleeping rooms)	Apartment		Private.
Villa Bianca	15-30 minutes ride	Villa with 5 beds (no information about sleeping rooms)	Villa		Private.
Alto Perledo Terrazzo	15-30 minutes ride	Apartment with 4 beds, 2 sleeping rooms	Apartment		Private.

Accommodation in Varenna

Below a list of the accommodation available in Varenna. The price is the maximum indicated on http://www.varennaitaly.com; in general it is the full price for a double room; the information about villas and apartments come from booking.com and other data come from http://www.alberghieturismo.it. We have not yet contacted the hotels in Varenna to discuss and negotiate prices and to book rooms.

Accommodation	Distance from the venue	Size	Type	Regular price/person	Owner
Villa Monastero [4]	20-40 minutes ride	12 rooms, 20 beds; 4 conference venues, garden.	Conference centre with accommodation.	121 euro; 2218 euro for the entire complex.	Province of Lecco.
Villa Cipressi [5]	20-40 minutes ride	43 rooms, 97 beds	Hotel 4 stars	220 euro.	Mainly Varenna city council. Managed by a company.
Hotel Royal Varenna [6]	20-40 minutes ride	43 rooms; 97 beds	Hotel 4 stars	220 euro.	Private.
Hotel DuLac [7]	20-40 minutes ride	17 rooms; 35 beds	Hotel 4 stars	240 euro.	Private.
Eremo Gaudio [8]	20-40 minutes ride	11 rooms; 22 beds	Hotel 4 stars	125 euro.	Private.
Hotel Milano	20-40 minutes ride	8 rooms; 16 beds	Hotel 3 stars	160 euro.	Private.
Hotel Olivedo [9]	20-40 minutes ride	10 rooms; 20 beds	Hotel 3 stars	150 euro.	Private.
Hotel Del Sole	20-40 minutes ride	7 rooms; 15 beds	Hotel 3 stars	170 euro.	Private.
Hotel Montecodeno [10]	20-40 minutes ride	11 rooms; 18 beds	Hotel 3 stars	100 euro.	Private.
Milano dipendenza - Casa rossa e casa gialla	20-40 minutes ride	4 rooms; 8 beds	Hotel 2 stars	185 euro (room in the home).	Private.
Hotel Beretta	20-40 minutes ride	10 rooms; 20 beds	Hotel 1 stars	80 euro (room in the home).	Private.
Villa Torretta	20-40 minutes ride	6 sleeping rooms.	Villa		Private.
Villa Gioconda	20-40 minutes ride	5 beds, 3 sleeping rooms.	Villa		Private.
Divina Vita B&B	20-40 minutes ride	2 beds, 1 room.	Apartment		Private.
Villa Central Varenna	20-40 minutes ride	8 beds, 4 sleeping rooms.	Apartment		Private.
Casa Mary Varenna	20-40 minutes ride	4 beds, 1 sleeping room.	Apartment		Private.
Maria's House	20-40 minutes ride	4 beds (no information about sleeping rooms).	Apartment		Private.
Verdelago Halldis Apartment	20-40 minutes ride	4 beds (no information about sleeping rooms).	Apartment		Private.
Appartamento Bellaggio	20-40 minutes ride	5 beds (no information about sleeping rooms).	Apartment		Private.
Villa Al Prato Apartment	20-40 minutes ride	4 beds (no information about sleeping rooms).	Apartment		Private.
Pino Romantica	20-40 minutes ride	3 beds (no information about sleeping rooms).	Apartment		Private.
Casa Varenna	20-40 minutes ride	5 beds (no information about sleeping rooms - from the photos 2 sleeping rooms).	Apartment		Private.
Residence Vista D'Oro 2	20-40 minutes ride	8 apartments (looks like there are actually 14 apartments with a total of 24 sleeping rooms).	Apartment		Private.
Tosca House	20-40 minutes ride	1 sleeping room.	Apartment		Private.
House Cristina	20-40 minutes ride	5 beds, 1 sleeping room.	Apartment		Private.
Villa Dolce Fontana	20-40 minutes ride	10 beds (no information about sleeping rooms - from the photos 2 sleeping rooms)	Villa		Private.
Primo del Lago	20-40 minutes ride	6 beds (no information about sleeping rooms)	Apartment		Private.
Della Fontana Penthouse	20-40 minutes ride	6 beds (no information about sleeping rooms)	Apartment		Private.
Bella Varenna	20-40 minutes ride	4 beds (no information about sleeping rooms)	Apartment		Private.
Bella Fontana	20-40 minutes ride	4 beds (no information about sleeping rooms)	Apartment		Private.
Casa Sofie e Charlotte	20-40 minutes ride	2 apartments, 10 beds, 4 sleeping rooms.	Apartment		Private.
Casa Capanno	20-40 minutes ride	3 beds (no information about sleeping rooms)	Apartment		Private.
Villa Varenna	20-40 minutes ride	5 sleeping rooms.	Villa		Private.

Crowd management for accommodation

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Last update 12 November 2014.
We expect Esino Lario to be able to accommodate around 700 people. For the apartments, at the moment we asked only owners who live in Esino Lario; we didn't approach apartment owners who do not live in Esino Lario. We expect that - by further asking - the number increases, but after the visits, double check on the apartments, review of rooms (i.e. double beds for single use, reducing the number of beds to arrange convenient accommodation), we expect the total number to remain more or less around 700.
Accommodation in Varenna and Perledo is a relevant option for the event, not only because it can provide further beds but also because it offers a wider range of quality (also with charming 4 stars hotels; the best hotel in Esino Lario has 3 stars). Varenna is around 30 minutes car ride (40 minutes according to regular bus schedules; 20 minutes by car - 12 km) from Esino Lario; Perledo is slightly closer.

Accommodation (status 11 March 2014)	Beds
Total beds in apartments in Esino confirmed	414
Total beds in hotels in Esino	219
Total beds in dorms	105
Total beds in Esino Lario	738
Total beds in hotels in Varenna	360
Total beds in villas and apartments in Varenna/Perledo	310
Total beds Esino Lario, Varenna, Perledo	1408

Food

Food makes an event. Wikimania Esino Lario relies first of all on all local restaurants, bars and food shops. The number of seats available is increased during Wikimania by using other buildings made available by different private owners. We have also considered the use of a tensile structure, a catering service, and the involvement of street food vendors (which is quite a big fashionable thing right now). Esino will allow to provide participants with varied and interesting culinary experiences. Tommaso Fara will be our food curator, checking and coordinating the menus (biographies of the team).

Cuisine

The Esino Lario traditional local cuisine is a simple mountain cuisine, based essentially on polenta, potatoes, dairy products, nuts and pork meat, with some specialities such as the ravioli called patole or the simple dessert called "paradell". More broadly the traditional cuisine of Lake Como, Valsassina and Valtellina includes specialities such as fish from the lake (i.e. lavarelli - whitefish, pesce persico - perch) on a white risotto, pizzoccheri and grilled pork (ribs and sausages). The local cuisine is today always mixed with Italian cuisine coming from different regions and which can satisfy also vegetarian (V) and vegan diets (VV) and include meat dishes which do not include pork. We will concentrate on Italian and mountain food for two reasons: because we are in Italy and in the mountain, and because this is the kind of food local providers are more accustomed to preparing.

Meals

Breakfast will be provided by hotels, restaurants and bars; we are considering the idea of providing apartments with a welcome box which includes our welcome kit, information about the apartment and the basics to have breakfast. Differently from the Italian tradition, lunch will be a lighter meal than dinner; in Italy we would say that it is mainly focussed on the "primo" (what in Italy is the first course); there will mainly be pasta, pasta and rice salads, salads, vegetables, cheese and bread, and of course fresh fruits. Dinner will be on the "secondo" (what in Italy is the second course or main course); there will be mainly traditional cuisine, meat, soups with beans, stuffed vegetables and of course vegetables and bread, and of course a dessert. Pizza will be available in two restaurants and sandwiches in bars. We will discuss with restaurants and the catering about the menus to make sure there is variety.

We are aware that non-Italians get a little tired of pasta after few days (even if it has different shapes and sauces, people just see it as a lot of pasta pasta pasta), so we would like to allow them to taste some specialties – also vegetarian (V) and vegan (VV), which will be selected according to seasonal-local-available ingredients and the weather – they might not know or they might have experienced differently: for example polenta (VV), pizzoccheri (V), panzanella (VV), zuppe di legumi (VV), minestrone (VV), caprese (V), prosciutto e melone, panettone gastronomico, bluefish (such as sardines, anchovies and mullet) pollo alla cacciatora, vitello tonnato, bruschetta (VV), risotto (V), farinata (VV), focaccia (VV), piadine, tramezzini, gnocchi (VV), ravioli (V), parmigiana (V), fiori di zucca ripeni (V), peperonata (VV), caponata (VV), carciofi alla zudìa (VV), cheese with honey and jams (V), verdure sott'olio (VV), pasta al forno (V); and desserts (of course all vegetarian, and some of them also vegan) such as sorbetti (VV) e gelati, panettone and pandoro, cantucci con il vin santo, panna cotta, tiramisù, gelatine di mele cotogne (VV), semifreddo, granita (VV), torrone, affogato al caffè, zabaione, bunet, panforte, confetti (VV), salame al cioccolato, pesche al vino, gianduiotti, croccante (VV), frutta di pasta di mandorle (VV).

Special diets

To satisfy different tastes and diet, during Wikimania we will focus broadly on Italian cuisine with a specific attention for vegetarian and vegan food. We will not ask all restaurants to use vegan dairy or to cook specialities from other countries because they are not necessarily accustomed to those menus and ingredients; vegetarian and vegan food is already part of our Mediterranean cuisine and we will focus on it. The restaurants in Esino Lario – and the available food market - is not equipped to produce a properly Kosher food (we are also unable to manage two kitchens for the tensile structure and the catering), but we hope vegan food can maybe provide an adequate compromise. Food will be labelled and one restaurant will focus on specific dietary needs. We can organize without specific problems to have soya milk available. Local cuisine will be served in particular in two specific restaurants.

Restaurants and bars

Image	Restaurant/shop	Location	Typology	Seats	Bar	Restaurant	Pizza	Sandwiches	Ice cream	Drinks	Prize range	Note
	Ristorante La Montanina and Rosa delle Alpi	Centre, square area.	Restaurant and bar.	Around 150.	X	X			box	X
	Ristorante pizzeria Centrale	Centre, garden area.	Restaurant and bar.	Around 150.	X	X	X	X	box	X
	Ristorante pizzeria Oasi	Centre, square area.	Restaurant and bar.	Around 120.	X	X	X	X	box	X
	Bar ristorante 58	Villa Clotilde area	Restaurant and bar.	Around 100	X	X	X	X	box	X
	Ristorante La Lucciola	Uphill.	Restaurant and bar.	Around 100.	X	X		X	box	X
	Ristorante Santa Maria	Uphill.	Restaurant and bar.	30 (+ large outdoor).	X	X		X	box	X
	Ristorante Cacciatori	Ortanella	Restaurant and bar.	Around 120.	X	X		X	box	X
	Ristorante agriturismo Ortanella	Ortanella	Restaurant and bar.	Around 50.	X				box	X
	Ristorante Cainallo	Cainallo	Restaurant and bar.	Around 100.	X	X		X	box	X
	Bar La Sosta	Centre, square area.	Bar.	Around 50.		X		X	box	X
	Bar Tabaccheria Lisa	Centre, square area.	Bar.	Around 20.	X				box	X
	Gelateria da Eli	Centre, garden area.	Food shop with artisanal ice cream.	2 benches outside.					X
	Alimentari Virginia	Centre, garden area.	Food shop.	None			X	X	box	X
	Mini Market Chicco & Nadia	Centre, square area.	Food shop.	None			X	X	box	X
	Panificio Pietro Pensa	Centre, garden area.	Food shop with bakery.	None			X	X	box	X
	Catering service.	Centre, square area in the tensile structure.	Temporary service.	500 seats.
	Street Food	Centre, church area.	Temporary service.	None	X		X	X	X	X
	Accommodation with kitchen	Esino Lario.	DIY solution	From 4 to 50 people (a dorm has an equipped kitchen from groups)

Restaurants outside Esino Lario

Restaurant/shop	Location	Seats	Prize range	Note
Al Terrazzo Eremo Gaudio	Perledo	40	25 euro
Crotto del Meo	Perledo	60	22 euro
Ristorante Del Sole	Varenna	120	27,50 euro
Ristorante Il Cavatappi	Varenna	20	27,50 euro
Ristorante La Contrada Villa Cipressi	Varenna	70	25 euro
Ristorante Cavallino	Varenna	40	25 euro
Ristorante Crotto di Pino	Varenna	50	35 euro
Ristorante Gourmet Royal Victoria	Varenna	300	40 euro
Ristorante Nuova Isola	Varenna	30	30 euro
Ristorante La vista Milano	Varenna	55	-
Ristorante Olivedo	Varenna	40	30 euro
Ristorante Quatro Pass	Varenna	-	30 euro
Ristorante Victoria Grill	Varenna	100	25 euro
Ristorante Varennamonamour	Varenna	45	30 euro
Ristorante Moncodeno	Varenna	55	22 euro

Crowd management for the food

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The tensile structure with the catering is necessary to manage lunch (this assures that lunch is provided very closed to the location of the venues), but we envision to avoid catering for the evening to provide variety, to limit the costs for participants and to take advantage of the existing restaurants.
We expect to use tickets to manage lunch and dinner. At the moment the hypothesis is to assign lunch seats randomly (except for special diets) and to implement a reservation system for the evening with also thematic dinners planned before the event.

Site	Breakfast	Lunch	Coffee break (always open)	Dinner without catering (2 shifts)
Bar Ristorante Centrale	160	150		250
Ristorante albergo La Montanina e Rosa delle Alpi	160	150		250
Bar Oasi	150	120		200
Bar La Ruota	50	50
Bar La Sosta	100	50
Bar Lisa	60	30
Catering in the tensile structure		500	1000	no catering
La Lucciola (also accommodation)	100			100
Santa Maria (also accommodation)	30			30
Villa Rogo-Pime - has kitchen	70
Ristoro - has kitchen	50
Cacciatori	10			70
Cainallo	39			70
Varenna	30			70
Total	1009	1050	1000	1040

Please note that for breakfast there are also some B&B (which are not included above) and we are also considering to use welcome box (managed by the local food shops).

Management of the lunch and coffee breaks

Expense	Number	Days	Cost/Unit	Total in euro	Total in dollars
coffee breaks preconference	500	3	€ 5	€ 7.500	$ 10.293,67
coffee breaks conference	1.000	3	€ 5	€ 15.000	$ 20.587,35
catering lunch	500	3	€ 22	€ 33.000	$ 45.292,17
restaurant lunch (conference and preconference)	500	5	€ 10	€ 25.000	$ 34.312,25
Total amount planned in the estimated costs				€ 80.500	$ 110.485,45
			Currency	€ 1,00	$ 1,37

Supermarkets

Forget your toothbrush? Need to buy another plug adaptor? Want to buy some Italian products before leaving? Dont'worry!

Small supermarkets

Here is a list of the supermarkets in the area. Of course, small and local shops are available as well.

Image	name	Location	distance (km)	telephone number	open hours	Other information	Waze link
	U2 - UNES	85/89, Via Provinciale Pasturo Coordinates: 45.956170°, 9.450495°	9,1	0341 955411
	CARREFOUR EXPRESS	61, Via Matteotti Dervio Coordinates: 46.077696°, 9.304905°	9,5	0341 806005			https://www.waze.com/livemap?zoom=17&lat=46.07805&lon=9.30489
	A&O	25, Via Provinciale Ballabio Coordinates: 45.889758°, 9.421629°	13,5	0341 531117			https://www.waze.com/livemap?zoom=16&lat=45.94794&lon=9.45103
	A&O	45, via Parodi Mandello Del Lario Coordinates: 45.915437°, 9.322404°	8,8	0341 731644			https://www.waze.com/livemap?zoom=17&lat=45.91615&lon=9.32211
	Eurospin	44, Via Statale Mandello Del Lario Coordinates: 45.914213°, 9.323144°	9,1	0341 929668		hard discount
	....	.... Bellano	...	....		hard discount

Big supermarkets

Not found what you were looking for yet? Don't worry, here is a second list of bigger (and more distant) supermarkets!

Image	name	Location	distance (km)	telephone number	open hours	Other information	Waze link
	Iperal	via Forte Fuentes Colico	>20 km	...
	Esselunga	via Bruno Buozzi 15 Lecco	>20 km	0341-285791
	Bennet - Meridiana	Via Amendola, 119 Lecco

How to reach them

If you want to organize some travel by car in the area with fellow wikimedians we suggest to use the car pooling websites, especially waze.

Safety and Accessibility

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Esino Lario is a very safe location with extremely low criminality rate, and with an already organized system to manage medical assistance and emergencies. Due to the exceptional number of attendees expected during Wikimania, we are however putting in place a series of steps to assure full safety and risk management.

• An experienced and specialized person in charge of safety regulations (please refer to team). Venues and the tensile structure need to be managed and equipped according to safety regulations, which in Italy are restrictive.
• The presence of an ambulance during the entire event and the pharmacy opening hours increased during the event. The ambulance will be an additional presence; there is already in Esino Lario a medical clinic, a pharmacy, an association with trained volunteers (Soccorso Val d'Esino) and a airstrip for helicopters. We already discussed with the City Council about the pharmacy opening hours (the pharmacy is owned by the City Council) and the open hours will be notified in May according to the procedure.
• Notification of the event at the three nearby hospitals (Lecco, Gravedona, Morbegno), at the provincial Protezione Civile, firefighters and local police station.
• Insurance for the participants.
• Excursions in the mountains in collaboration with the Regional Grigne Park. This assures that the excursions in the mountains are accompanied by experienced guides.
• Guidelines for the participants. A little booklet available before coming to Wikimania Esino Lario, with practical information about cloths, equipment for excursions in the mountains and contacts in case of emergency.
• A reference person for each venue who can manage the key.
• Storage space locked and managed by specific teams (in particular the technical team for the equipment).

Health and medical service

The pharmacy of Esino Lario next to the medical clinic.

Airstrip for helicopters in Bigallo in Esino Lario.

The organization of health security will be managed in compliance with local regulations (D.G.R. n. X/2453, issued 7 October 2014 - Official document in italian)), with an experienced and specialized person in charge (please refer to team).
For general medical necessities in Esino Lario there is a pharmacy owned and managed by the City Council, a medical clinic and a medical car equipped for wheelchair transport and managed by a team of trained volunteers members of the association Soccorso Val d'Esino. The nearest ambulance comes from Bellano and it provides transport to the nearest or most suitable hospital.
In case of a medical emergency, during the day transport is managed by helicopter. In Esino Lario there is a airstrip for helicopters near the city centre (Bigallo) and there are suitable locations for helicopter landing in the territory (notably Ortanella and Cainallo). During Wikimania there will be an ambulance 24/24 available.

• Pharmacy, Piazza Pietro Pensa, Esino Lario. The pharmacy is located next door to the medical clinic, in the middle of Esino Lario just below the city council building.
• Medical clinic (ambulatorio medico), Piazza Pietro Pensa, Esino Lario. The medical clinic is located next door to the pharmacy, in the middle of Esino Lario just below the city council building.
• Doctor on call (servizio di continuità assistenziale - ex-guardia medica). A local phone number which provides assistance when the Medical clinic (ambulatorio medico) is closed.
• Soccorso Val d'Esino. It is an association of volunteers who intervenes in case of emergencies in Esino Lario or for medical related transport necessities. The association involves trained volunteers in first aid; some of the volunteers are also active in the Red Cross service of Bellano.
• General emergency number 112. The 112 (emergency telephone number) manages , in Lombardy, the emergency centralized system and also the medical emergency system. It provides first advice, it connect to specialized assistance and it manages according to the situation the requests for an ambulance or helicopter. We suggest, also, to download and install the free app 112 where ARE U, moreover developed using OpenStreetMap, issued by the A.R.E.U. (Regional Company for Emergency and Urgency of Lombardy).
• Airstrip for helicopters, Bigallo.
• Nearest hospitals: Lecco, Gravedona, Morbegno.
• Specialized structures: Milano. Also the above hospitals have specialized medical assistance in specific areas.

Accessibility

Esino Lario is a mountain village with streets and paths characterized by slopes. Slopes are certainly not the best situation for wheelchairs and for people with difficulties in walking. There is an ascent of 10 m (1.7 % average) between the main venues.

• Report. The interventions and strategy related to accessibility in Esino Lario has been defined based on the accessibility report by Gabriel Thullen made in May 2015.
• Transport. The Association Soccorso Val d'Esino has a medical car equipped for the transport of wheelchairs; this car can be used during Wikimania and transport for people with specific needs can be assured using this car from the airport or from Varenna railway station. We also planned to rent 4 small vans (8 seats) which can facilitate displacements.
• Facilities. The Hotel Rosa delle Alpi is equipped to allow access with wheelchairs, and we will provide accommodation here to guests with specific needs (15 rooms, 25 beds); there are in particular two bathrooms in two main locations of the conference designed to allow access with wheelchairs. A room of Hotel Centrale is fully equipped and organized for guests on a wheelchair.
• Venues. Not all venues are fully accessible. The sport hall is at the moment only accessible to wheelchairs in the gallery area; 4 rooms of the Primary School out of 7 can be reached though a staircase and the collaborative space (former museum) have few steps to be accessed. Other venues – Villa Clotilde, the multimedia space of the new museum, Theatre of the kindergarten – do not seem to present problems. See the accessibility section of each page for more information.

Done All rooms of the Primary School are now accessible with wheelchairs.

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Attendees with specific needs will be invited to provide information on their registration form. Assistance can be organized and we expect that the concentration of people in Esino Lario during Wikimania will also facilitate support. Please do not hesitate to contact us (also privately) for further information and to discuss specific needs; we are more than pleased to facilitate participants and we trust the location will be capable of welcoming everyone.

Insurance and SIAE

Initially we planned to provide by default a personal insurance to all participants. Due to the different kind of venues (owners and management), we expected a personal insurance to be the most suitable solution, but according to further discussions we are now considering an extension of the Regional Park of Northern Grigna insurance (all the territory of Esino Lario is included in the park and they already have an insurance), or the Esino Lario city council insurance plan, or an extension of insurance of Wikimedia Foundation for events, or a combination and integrations of the two. We will recommend a personal insurance to participants but we have been advised to leave participants to manage their own personal insurance. We estimated the insurance costs based on the individual costs of insurance.

• The Esino Lario city council has an insurance for theft, fire and liability; the insurance is managed by a company which identifies the best deals with different insurance companies (one contract with several insurance companies). The annual insurance of the Esino Lario city council is around 11'000 euro for all buildings, vehicles and so on. The existing insurance can be extended and we can commission the company to define the best deal; we expect that the amount planned in the budget is largely sufficient to cover our insurance needs.
• Personal insurance costs (around 10 euro per person) - Europeassistance https://docs.google.com/file/d/0B_Qyy_nzLhZEOGx4VE5MVnhoZDg/edit (contract https://docs.google.com/file/d/0B_Qyy_nzLhZEbFdtckNJVFk1cUE/edit)

Expense	Number	Cost/Unit	Total in euro	Total in dollars
Personal insurance	1.000	€ 10	€ 10.000,00	$ 13.724,90
Total amount planned in the estimated costs			€ 10.000,00	$ 13.724,90
		Currency	€ 1,00	$ 1,37

We include in this general estimated budget also the costs for licenses (SIAE); we can manage the cost with Pro Loco Esino Lario (they have national agreement with SIAE) and it is 200 euro per 5 days (€ 1.000 - $ 1.372,49)

Cleaning and environmental impact

The number of people using the meeting rooms during Wikimania Esino Lario go beyond the normal use of these spaces. In general the cleaning of public buildings is managed by a cleaning company hired by the city council or by the local associations in charge of the buildings; private buildings (owned by private owners or associations) are directly managed by them. The cleaning of public spaces and the management of the outdoor bins is operated by the staff of the city council. The municipal waste collection is managed by a company and the waste disposal by a landfill in Valmadrera.

To meet the necessities of Wikimania Esino Lario we planned to increase the cleaning of the meeting rooms by hiring a cleaning company. The number of participants to the event is not expected to produce a particularly relevant increase of the municipal waste collection, compared to annual management of the 4'000-6'000 tourists in Esino Lario during July and August. We have also collected a preinvoice for the installation of chemical toilets (and their specific cleaning) in case it happened to be necessary.

We have already contacted the landfill in Valmadrera SILEA to get information regarding the most suitable disposable materials to be used in particular for meals such as plates, glasses, bottles (the possibility of recycling materials depends on the landfill), and how to properly differentiate them and collect them.

• Sebach Bagni Chimici https://docs.google.com/file/d/0B_Qyy_nzLhZET0pKcFlSbnlXWnM/edit
• Society managing the waste collection "Il trasporto"
• Landfill in Valmadrera SILEA +39 0341 204 411

Expense	Number	Days	Cost/Unit	Euro	Dollars
Cleaning service	3	7	€200	€4.200,00	5241,6
Chemical toilets	4	7	€610	€610,00	761,28
Cleaning of the chemical toilets	4		€336	€1.344,00	1677,312

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