Wikimania 2021/Scholarships/Wikimedia Community User Group Tanzania/Wikimania 2021 Pre-Conference in Tanzania
WIKIMANIA 2021 PRE-CONFERENCE IN TANZANIA
statusineligible
Wikimania 2021 Pre-Conference in Tanzania
Wikimania 2021 Pre-Conference in Tanzania will be a East Africa regional in-person gathering that will bring together Wikimedians from the East Africa region to increase awareness of what Wikimania is and the important topics that will be discussed during the Wikimania Conference in August 2021. Going in line with Wikimania 2021's theme which is 20 years of Wikipedia, the conference seeks to raise awareness and bring a common understanding of different global recommendations, initiatives, topics, discussions, ideas, steps and future plans that Wikimedia movement works on to ensure that ‘‘By 2030, Wikimedia will become the essential infrastructure of the ecosystem of free knowledge, and anyone who shares our vision will be able to join us’’
start date21 July 2021
start year2021
end date10th August
end year2021
budget (local currency)161,567,000
budget (USD)69,985
typeMulti countries (communities)
contact(s)• antonicmtavangu
gmail.com• pmandele9@gmail.com
gmail.com• pmandele9@gmail.comwebsite (if applicable)• https://meta.wikimedia.org/wiki/Wikimedia_Community_User_Group_Tanzania
Project Plan
editActivities
editWhat Wikimedia movement affiliate do you represent?
- Wikimedia Community User Group Tanzania and some other Wikimedia communities who are not eligible for funding but still would like to participate in some Wikimania related activities as indicated in this grant proposal.
What needs are you requesting funding for to support your community’s participation at Wikimania?
- We will need several things to run a Wikimania 2021-Pre conference in Tanzania (in person event) as indicated and explained in the budget below.
Please provide a summary explaining the following:
- how you will invite community members to apply for funding,
- The email to all community representatives was sent explain the conference Idea and they was asked to provide their budgets that will cover their participation costs in both the pre-conference and the main Wikimania Conference in August 2021
- the criteria you will use to determine eligibility, and
- The criteria used was looking for the countries that has atleast a community of Wikipedia/Wikimedia projects contributors who would like to acquires more knowledge on Wikimania and other Wikimedia ongoing global conversations suchs as Regional hubs.
- the processes or services you will use to distribute funds.
- After we receive the funds in Tanzania, we will contact the communitiesrepresentatives on the best way we can send them their funds requested, this includes a variety of mechanisms such as mobile money transfers (eg. MPESA, TIGOPESA, AIRTEL MONEY), through Bank transfers or other means of sending money such as Western Union.
Outcomes
editPlease provide a range or estimate for the number of participants the funding will support.
- 36 Foreigners will receive flight and Accomodatio scholarship
- 70 Will receive small hardware support (earphones) and
- 30 Will be given local travel scholarship
Impact of the Project
edit- Most of the African Wikimedians have never attended Wikimania Conference before, and some even don't know what Wikimania is because either they are newbies to Wikimedia activities or some have limited experience of what Wikimania is all about. Therefore; this conference will open minds of the participants on the significance of the global pre-conferences and how they can participate actively in various discussions that will be there.
- There are a lot of Global discussions going on within the Wikimedia movement (including discussions around Wikimedia 2030 ), but still most of the African Wikimedians aren't aware of that, and there is a lack of common understanding of those concepts for those few who have some idea/know about these topics. Therefore; this pre-conferencet will help to bridge the gender gaps among the newbies and volunteers who have knowledge about Wikimania and other global topics such as movement Charter, global council and Regional hubs.
- We don't have many platforms that bring us (African Wikimedians/ East African Wikimedians) together to discuss the topics that directly affect us within the Wikimedia Movement.Therefore; this pre-conference will be used as a platform for discussing Africa related topics/projects as well as global topics in relation to Africa contexts. This will help to lay down a good foundation for regional collaboration amongst East African (and the neighbouring) Wiki communities hence the good future for the Wikimedia Movement in East Africa/Africa
- In most cases African communities are lagging behind when it comes to active participation in global discussions about different topics within the Movement.Therefore; through this conference we hope the participation and understanding of the topics discussed during Wikimania in August will be increased and hence it helps the participants to be on the same page when it comes to what is going on Within the Wikimedia movement.
Budget
editHow you will use the funds you are requesting? Please use the following categories for your expenses. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!
PARTICIPATING COUNTRIES
| S.NO | COUNTRY | STATUS | EST. NUMBER OF PEOPLE |
| 1. | Uganda | Confirmed to Attend | 5 |
| 2. | Kenya | Confirmed to Attend | 5 |
| 3. | Rwanda | Confirmed to Attend | 5 |
| 4 | Congo | Confirmed to Attend | 5 |
| 5 | Burundi | Confirmed to Attend | 2 |
| 6 | Somalia | Confirmed to Attend | 5 |
| 7 | South Sudan | Confirmed to Attend | 5 |
| 8 | South Africa | Confirmed to Attend | 1 |
| 9 | Botswana | Confirmed to Attend | 2 |
| 10 | Tanzania | Confirmed to Attend | 30 |
| 13 | Nigeria | Confirmed to Attend | 1 |
BUDGETS
editBUDGET FOR WIKIMEDIA UGANDA
edit- Period: Wikimania Pre-conference in Tanzania (30 July - 2 August 2021) and Virtual Wikimania (13 August - 17 August 2021)
| No. of People | ITEM DESCRIPTION | COST/ITEM | NO.OF DAYS | TOTAL COST
UGX |
TOTAL COST
USD |
| Wikimania Pre - conference costs | |||||
| 5 | Return Air tickets-Uganda Airlines | 858,200 | - | 4,291,000 | $1226 |
| 5 | Airport transfers-Kampala to Entebbe (to and fro) | 400,000 | - | 2,000,000 | $572 |
| 5 | Covid-19 Testing (to and fro) | 500,000 | - | 2,500,000 | $714 |
| 5 | Covid-19 quarantine from Dar-es-salaam | 750,000 | 7 | 5,250,000 | $1500 |
| 5 | Travel stipend (Per diem on travel days - Breakfast/lunch) | 1,000,000 | 2 | 2,000,000 | $572 |
| 3 | Childcare support | 100,000 | 3 | 300,000 | $85 |
| Subtotal | $4669 | ||||
| Wikimania attendance costs | |||||
| 2 | Data Packages | 100,000 | 4 | 400000 | $114 |
| 2 | Childcare support | 200,000 | 4 | 200,000 | $57 |
| 2 | Local Transport | 60,000 | 4 | 240,000 | $68 |
| 2 | Meals | 80,000 | 4 | 320,000 | $91 |
| Subtotal | $330 | ||||
| Grand Total= UGX 17,496,500 | $4,999 | ||||
BUDGET FOR WIKIMEDIA KENYA
edit| NO. OF ITEMS | ITEM DESCRIPTION | COST PER Item (KSH) | NO.OF DAYS | TOTAL COST
KSH |
TOTAL COST
USD |
| Data Packages | 40,000 - | $368 | |||
| 5 | Return Air tickets-KQ | 35,000 | - | 175,000 | $1623 |
| 5 | Airport transfers-In Nairobi | 1500 | - | 7,500 | $68 |
| 5 | Covid Tests | 8,000 | 40,000 | $368 | |
| Childcare support | 1000 | - | 15,000 | $137 | |
| Video Editing Services | 5,000 | 2 | 10,000 | $92 | |
| Video & Editing - 30,000 | 15000 | 2 | 30,000 | $275 | |
| Administrative Costs | 15,000 | $137 | |||
| SUB TOTALS= KSH 332,500 | $3,068 | ||||
BUDGET FOR WIKIMEDIA RWANDA
edit- Proposed budget for Pre-Wikimania Summit in Tanzania by Wikimedia User Group Rwanda
| Items | Price per unit (USD) | Quantity | Total (USD) | Comments |
| Pre-Summit | ||||
| Flights fares | 350 | 5 | 1750 | |
| Travel related costs(pre and post) | 400 | 1 | 400 | |
| Covid test | 60 | 5 | 300 | Before departure |
| Post summit | ||||
| Hotel fares + accomodation | 120 | 5 | 600 | 48 hours quarantine |
| Covid test | 60 | 5 | 300 | Upon arrival |
| Venue | 300 | 1 | 300 | |
| Internet | 20 | 30 | 600 | |
| Transport | 20 | 10 | 200 | |
| T-shirts | 10 | 12 | 120 | |
| Food & Refreshments | 25 | 15 | 375 | |
| unforeseen expenses | 50 | 1 | 50 | |
| TOTAL | 4,995 | |||
BUDGET FOR WIKIMEDIA BURUNDI
edit| Items | Price per unit (USD) | Quantity | Total (USD) | Comments |
| Trip cost for Gilbert and Ferdinand: 2 members from Burundi | ||||
| Air transport: | 508$ | 2 | 1,026 | |
| Covid certificates: | 60 | 2 | 120 | |
|
|
19 | 2 | 38 | |
| Taxi | 20 | 2 | 40 | |
| Total | 1,224$ | |||
| Fees to attend the virtual Wikimania conference in August, 13th-17th | ||||
| Flier/roll up for & visibility material | 278 | |||
| Hall rental: | 50 | 5 days | 250 | |
| Transport & refreshment: | 6 x 15 members | 5 days | 450 | |
| Internet connection fees | 10 | |||
| Total
|
988$ | |||
| Grand total: | 2,212$ | 1,224$ + 988$ = 2,212$ | ||
BUDGET FOR WIKIMEDIA CONGO
edit| Items | Price per unit (USD) | Quantity | Total (USD) | Comments |
|
| ||||
| Fly ticket Kisangani - Goma | 570 | 2 | 1140 | |
| Bus Goma - Kigali: | 15 | |||
| Stay in Kigali (for visa purpose): | 20 | 7 | 420 | |
| Visa fees | 150 | |||
| Bus Kigali - Dar-es-salama | 150 | 3 | 450 | |
| Misc (go-pass, covid test, tenant lieu...) |
|
200 | ||
| 2 person from Lubumbashi & Kinshasa ($ 1,700): | ||||
| Fly ticket : | 700 | 2 | 1,400 | |
| Visa fees: | 50 | 2 | 100 | |
| Misc (go pass, tenant lieu...) | 100 | 2 | 200 | |
| Total | $ 4,075 | |||
BUDGET FOR WIKIMEDIA SOMALIA
edit| ITEM | COST/ITEM | SUBTOTAL (USD) | commnet |
| Number of
participants |
3 | ||
| Ticket cost | 950 | 950 ×3 | |
| Taxi to & from Airport | 50 | 50×3 | |
| Visa costs | 50 | 50×3 | |
| Covid19 test | 50 | 50×3 | |
| Grand Total | 3300 | 3300 |
BUDGET FOR WIKIMEDIA BOTSWANA
editExpenses of Botswana participants in Wikimania 2021 in Tanzania pre- conference
| OTENG KOLOBETSO BUDGET BREAKDOWN | AMOUNT (USD) |
| Return Flight ticket from Gaborone to Tanzania | $436 |
| Covid test | $200 |
| Taxi to and from airport (4 Trips) | $100 |
| TOTAL | $736 |
BUDGET FOR WIKIPROJECTS REPRESENTATIVES (Wiki in Africa)
edit| Isla Haddow-Flood | Candy Khohliwe | Ceslause Ogbonnaya | |
| Cape Town - Dar Es Salaam | Gaberone - Dar Es Salaam | Abuja - Dar Es Salaam | |
| User:Islahaddow | User:Shoodho | User:Ceslause | |
| Wiki In Africa | Wiki Loves Women | WikiAfrica Hour | |
| Return Flight ticket | $800.00 | $435.00 | $800.00 |
| COVID test | $60.00 | $200.00 | $100.00 |
| Return flight COVID test on return | $60.00 | $100.00 | |
| Visa fee | $50.00 | / | $50.00 |
| Taxi to and from airports (4 Trips) | $100.00 | $80.00 | $80.00 |
| Total: | $1,070.00 | $715.00 | $1,130.00 |
| GRAND TOTATL | 2915 USD | ||
BUDGET FOR WIKIMEDIA SOUTH SUDAN
edit| South Sudan User Group | ||
| Entebbe - Dar Es Salaam | ||
| User: South Sudan Chapter | ||
| Wikimania pre conference Tanzania | Total (5 Members) | |
| Return Flight ticket | $350 | $1750 |
| COVID test | $100.00 | $500 |
| Return flight COVID test on return | $100.00 | $500.00 |
| Visa fee | $50.00 | (TZ and UG) $500.00 |
| Taxi to and from airports (4 Trips) | $100.00 | $500.00 |
| Local transportation to Kampala | $100.00 | $500 |
| Total: | $4250 |
BUDGET FOR WIKIMEDIA TANZANIA
edit| No. OF PEOPLE | ITEM DESCRIPTION | COST/ITEM (USD) | NO.OF DAYS | TOTAL COST
(USD) |
| Post Wikimania 2021 costs (in person event) | ||||
| 30 | Food, drinks ,snacks, refreshments | 8/Person | 2 | 480 |
| 30 | Internet (data packages) | - | 150 | |
| Logistics | - | - | 195 | |
| COVID 19 precautions resources | 65 | |||
| Stationeries (notebooks, pens, sticky notes,markers,charts) | - | - | 60 | |
| Equipments hire (Projector, Camera, photography) | 100/day | 2 | 350 | |
| 5 | Childcare support | 135/day | 2 | 270 |
| 30 | Local Transport (participants) | 10/person | 2 | 600 |
| 3 | Administrative costs (operational costs) | 150 | ||
| Sub-total | 2320 | |||
| Wikimania attendance costs (online) | ||||
| 30 | Data Packages | 20/person | 5 | 600 |
| 5 | Childcare support | 125/day | 5 | 625 |
| Translation services for a Wikimania session and related meta contents | - | 5 | 300 | |
| 30 | Small hardware expenses to support access (webcams, microphones, head/earphones) | 150 | ||
| 30 | food, beverage, meeting space/Refreshments/snacks/drinks | 20/person | 5 | 600 |
| 4 | Administrative costs | 200 | ||
| Sub-total | 2475 | |||
| Grand Total= 4795USD | ||||
THE PRE-WIKIMANIA 2021 GENERAL BUDGET (HOST)
edit| ITEM | NO. OF PEOPLE | COST (USD)/ITEM | NO.OF DAYS | TOTAL | COMMENTS |
| Accomodation (Breakfast Included,Lunch) | 40 | 120/person | 3 nights | 9595 | |
| Conference Venue Cost (Plenary room set-up, Mid morning coffee/tea & Snacks, Lunch with one soft drink, Afternoon tea/coffee & snacks, Notepads & pens, 2 x 500ml Mineral water and mints, Flip chart & pens, Data Projector, Presentation Pointer,Wireless Internet, PA System, Dedicated Banqueting Supervisor) | 70 | 30/delegate | 3 | 6300 | |
| Airport pick up to Hotel (transport) | 9 groups | 15/group | 135 | ||
| Visa related costs | (as indicated on each community budgets) | ||||
| Flight Tickets | -(as indicated on each community budgets) | ||||
| COVID 19 tests (for foreingers) | -(as indicated on each community budgets) | ||||
| COVID 19 precautions (sanitizers, hand soaps, masks) | 70 | 115 | |||
| Video production support, photography | 4 | 520 | Taking photos,editing, uploading to Wikicommons | ||
| Stationery (banner, charts, pens, markers, ) | 75 | ||||
| Logistics | 6 | 250 | |||
| Documentation (East Africa Team to document on meta) | 3 | 200 | 600 | ||
| Branding | 70 | 650 | (banner, customized T-shirt & Bags for conference participants and volunteers) | ||
| Small hardware expenses to support access (such as webcams, microphones, head/earphones) | 70 | 510 | |||
| Local Scholarship (Local transport for participants, on journey food) | 30 | 1200 | (20 from Dar es salaam, 10 from out of Dar es Salaam) | ||
| Booking and reservation of flights | 1 | 950 | |||
| EVENT DAYS (31ST JULY, 01ST AUGUST) | |||||
| Lunch ( Buffet) for 3days | 70 | Hotel package | 2 | ||
| Tea/coffee Break | 70 | 15 | 2 | 2100 | |
| Dinner for 3 days | 30 | 20 | 2+1(dinner out) | 1800 | The third dinner (the 01st August Dinner will be out of the hotel) |
| Tour to Mbudya Island-social event (+1 dinner) | 40 | 3 boats | 1 trip | 1000 | Transport to and from conference |
| LOCAL ORGANIZING TEAM | |||||
| Project Management/Adminstrative costs (food, meetups, perdiems,) | 8 | 6 | 2800 | Periodic meeting, Control, Executing, Refreshment, Logistics etc | |
| Accomodation for LOC | Atleast 5 | 3 | 2500 | (staying at the hotel atleast 3 days before the event) | |
| Communication and Internet for Team members | 8 | 1 month | 240 | ||
| Administration costs/operational | 300 | for distributing funds for all communities and individuals | |||
| Contigency | 3 | 3000 | (covid, flight changes, unforeseen expenses) | ||
| GRAND TOTAL | 34,640 | USD | |||
Summary-Total
edit| S.NO | BUDGET CATEGORY | TOTAL (USD) |
| 1 | BUDGET FOR WIKIMEDIA UGANDA | 4,999 |
| 2 | BUDGET FOR WIKIMEDIA KENYA | 3,068 |
| 3 | BUDGET FOR WIKIMEDIA RWANDA | 4,995 |
| 4 | BUDGET FOR WIKIMEDIA BURUNDI | 2,212 |
| 5 | BUDGET FOR WIKIMEDIA CONGO | 4,075 |
| 6 | BUDGET FOR WIKIMEDIA SOMALIA | 3300 |
| 7 | BUDGET FOR WIKIMEDIA BOTSWANA | 736 |
| 8 | BUDGET FOR WIKIPROJECTS REPRESENTATIVES (Wiki in Africa) | 2915 |
| 9 | BUDGET FOR WIKIMEDIA SOUTH SUDAN | 4250 |
| 10 | BUDGET FOR WIKIMEDIA TANZANIA | 4795 |
| 11 | THE PRE-WIKIMANIA 2021 GENERAL BUDGET (HOST | 34,640 |
| 12 | GRAND TOTAL | 69,985 |
Completing your application
edit'''Once you have completed the application, please do the following''':
- Change the application status from <code>status=draft</code> to <code>status=proposed</code> in the <nowiki>{{Probox}}</nowiki> template.
*Contact '''communityevents@wikimedia.org''' and '''rapidgrants@wikimedia.org''' to confirm your submission, as well as to request any support around your application.
- Done