Wikimania 2022/Scholarships/Wiki Advocates Philippines
Applications are not required to be in English. Please complete the application in your preferred language.
Project Plan
editActivities
editWhat Wikimedia movement affiliate do you represent?
How will the funding requested support your community’s participation at Wikimania?
Our group is composed of 20 active members. With this scholarship, we would be able to simultaneously participate on the events, take part on the online trainings, and conduct an evaluation and open-forum after. While mostly have their devices, it would be engaging if we can be able to conduct the event in a hall with a projector and speaker where we can freely move and exchange ideas with each other. Those who would need to attend in their residences will be provided with data packages, and small hardware support if needed. This will also be an in-person meet-up, foods and transportation expense going to the venue will also be provided. We are also planning to conduct case study session in relation to Hatch-A-Wiki project and other community outreach we conducted in the past 2 years.
Please review following eligible activities and expenses below, and write below any that will be included in your activities.
- Childcare services (or similar family services) to support Wikimania participation
- Data packages to distribute to Wikimania participants
- Administrative or operational costs for to distribute funds to community members, such as transfer fees
- Small hardware expenses to support access (such as webcams, microphones, head/earphones)
- Note: Requests for computers, laptops, tablets, and other personal devices are not eligible.
- Translation services for a Wikimania session
- Video production support for pre-recorded Wikimania sessions (such as equipment or space)
- In-person meetups that coincide with Wikimania activities (food, beverage, meeting space)
- Printed artwork, conference swag/merchandise for event participants
- Data packages to distribute to Wikimania participants
- Small hardware expenses to support access (such as webcams, microphones, head/earphones)
- Video production support for pre-recorded Wikimania sessions (such as equipment or space)
- In-person meetups that coincide with Wikimania activities (food, beverage, meeting space)
- Printed artwork, conference swag/merchandise for event participants
If you are planning to distribute funds to community members, such as by running a local scholarship program, please provide additional detail on how you will organize this process.
Please provide a summary explaining the following:
- how you will invite community members to apply for funding,
- the criteria you will use to determine eligibility, and
- the processes or services you will use to distribute funds.
This description does not need to be comprehensive, but should generally explain the process for how community members will receive funds or support to participate in Wikimania. For support on eligibility criteria, feel free to review this reviewer's guide for previous Wikimania scholarship programs.
If you are not distributing funds to community members, please write N/A below.
- N/A
Outcomes
editPlease provide a range or estimate for the number of participants the funding will support.
It is OK if this is estimate is based on limited information, but we want to have an idea of how your activities will support community participation in Wikimania.
Some examples:
- 4 participants will receive childcare services (or similar family services) to support Wikimania participation
- 10-15 participants will receive data packages to support their participation at Wikimania.
- 10 participants will receive hardware support
- 20 participants will receive Printed artwork, conference swag/merchandise for event participants
- 5 community members will be part of the Video production for pre-recorded Wikimania sessions
- 4 In-person meetups that coincide with Wikimania activities (food, beverage, meeting space)
- ...
Budget
editHow you will use the funds you are requesting? Please use the following categories for your expenses. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!
- Data packages to distribute to Wikimania participants
- In addition to a total budget, please indicate the average data cost per person who will receive funds for this need.
- Administrative or operational costs for distributing funds
- Small hardware expenses to support access
- Translation services for a Wikimania session
- Video production support
- Wikimania meetups and watch parties during the days of the event
- Printed artwork, conference swag/merchandise for event participants
| Item | Details | Estimated Price | Quantity | Total |
|---|---|---|---|---|
| Data packages | The program is expected to run from 8:00 A.M. until 5:00 P.M. Sessions outside this time will be attended individually by participants. An application form will be given before the event. | 1,000.00 | 25 | 25,000.00 |
| Small hardware expenses to support access | Participants who would need the following: webcams, microphones, head/earphones will be provided of it. After the event, devices will be returned for community use. | 5,000.00 | 5 | 25,000.00 |
| Video production support | Video camera will be rented. A video editor will be hired to create the pre-recorded video if needed. This is also for documenting the four-day event as support during the reporting stage of this proposal. | 15,000.00 | 1 | 15,000.00 |
| Foods and Refreshment | This will be served to the members and we also anticipate 10 newbies who will be invited to participate in the event. This will cover two snacks and one lunch. | 1,000.00 | 30 | 30,000.00 |
| Venue Rental | A total of four days will be allotted for venue rental. First day is for preliminary orientation and review for community members. This would include short talks and exercises, overview of Wikimania, and forums on what to expect on the three-day event | 10,000.00 | 4 | 40,000.00 |
| Projector and Speaker Rental | This will be installed on the venue. | 5,000.00 | 4 | 20,000.00 |
| Printed artwork, conference swag/merchandise for event participants | This will serve as souvenirs and uniform of community members and participants during the 4-day event. | 1,200.00 | 30 | 36,000.00 |
| Transportation Expense | This will be allotted for participants who will have to travel short distance going to the venue. An application form will be given before the event. | 500.00 | 20 | 10,000.00 |
| Childcare services | This will be allotted for participants who will be absent on their homes to attend the 8 AM - 5 PM sessions, and will not be able to do their household tasks. | 2,500.00 | 4 | 10,000.00 |
| Sanitation Kit | This is for COVID-19 protection of participants. This includes facemasks, alcohol, sanitizers, and one temperature gun. A vaccine card will be required for each participant. | 500.00 | 20 | 10,000.00 |
| Contingency Expense | This will be allotted for unforeseen expenses like logistics, processing fee, deposit, or shipping fee for swags. | 5,000.00 | 1 | 5,000.00 |
| Total | 226,000.00 PHP / 4,318.95 USD |
Completing your application
editOnce you have completed the application, please do the following:
- Change the application status from
status=drafttostatus=proposedin the {{Probox}} template. - Contact [INSERT EMAIL] to confirm your submission, as well as to request any support around your application.