Wikimania 2022/Scholarships/Wikimedia community user group Burundi2022/Report

Goals

Did you meet your goals? Are you happy with how the project went?

Yes, the event was a success and we were able to meet our goals and we are happy of how this project went

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
Award Scholarships	40 community members received scholarships	A call for applications for community members was issued between July 27 and July 2, 2022, and 95 applications were received, and we were able to select 40 participants to attend the event, with a balance of gender, old and new members of the user group.
Transport	Local transport within Bujumbura and Upcountry transportation to Bujumbura	25 participants of Bujumbura were received $10 each person for their transport to the venue and 15 participants of upcountry were also received $20 each person for their transportation to the venue.
Printing t-shirt,	40 T-shirts were distributed	Branded Wikimania 2022 T-shirts were printed and distributed to all 40 participants

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

Call for scholarship applications, review of the scholarship applications, final selection of recipients.

Planning for the in person event

Managing the scholarship funds

Welcoming the Upcountry participants to Bujumbura for wikimania 2022.

Communication with the applicants with e-mails and whatsApp group

We held a pre wikimania online meeting to brief all wikimania scholarship recipients on what was expected of them during the wikimania conference.

The In-person event was with success, all participants attended the event,

New members were welcomed and were teached how to writte articles on wikipedia especialy Kirundi wikipedia, how to add photos on wikicommons and on existing articles on wikipedia

Sharing of experiences with all participants

Participants attended wikimania sessions on the conference days

The newcommers received a chance to join our WhatsApp group and kept in touch with us.

What did not work so well?

Because of the bad traffic jams in Bujumbura City caused by the lack of fuel there were days when we started our sessions a little late.

We received many people who wanted to participate in person but because of the limited funds we had to work with those who could cover their expenses and worked with those 40 selected.

many of our participants had a hard time using the Pheedloop platform, most of the new ones were using it for the first time andand many of them decided to follow the event on youtube.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Item	Quantity	Cost	Total	Comment
Administrative or operational costs for distributing funds		$100	$100	this covered all administrative and operation cost for funds distribution
Venue	3	$100	$300	this covered the venue
Facemasks and hand sanitizer		$60	$60	this covered facemasks and hand sanitizer
Local transport within Bujumbura	25	$10	$250	This funds covered transport of 25 participants
Upcountry transportation to Bujumbura	15	$20	$300	Covered transport of 15 upcountry participants
Wikimania branded water bottles	40	7$	280$	Covered the wikimania branded water bottles
Food & refreshments	40*3days	$10	1,200$	Covered all food and refreshments of in person event
childcare support during the days of the event		400$	400$	This covered childcare support during the days of the event
Printing t-shirt	40	$15	$600	This covered T-shirt printing
Miscellaneous		$50	$50	this covered the miscellaneous
Total			$3540

Remaining funds

Do you have any remaining grant funds?

No remaining funds we used all the funds

Anything else

Anything else you want to share about your project? |}