Wikimedia CEE Meeting 2014/Programme

Schedule

Some details about the rooms at the venue.

Common sessions will take place at the Main hall. You can enter the Main hall from first and third floors.
Parallel sessions "A" will take place at the room # 309 at the third floor.
Parallel sessions "B" will take place at the room # 1008 at the tenth floor. There're four elevators.
Coffee breaks will take place at the room # 304 at the third floor.
Organizational team's room is situated at the room # 302 at the third floor.
Cloakrooms is situated at the first floor, near the Main hall.
Water closets (toilets) for females are available at all floors, except seventh and tenth.
Water closets (toilets) for males are available at the first, seventh and tenth floors.

December 18, Thursday

(Day 0)

19:00 Socializing, ice breaking

December 19, Friday

(Day 1)

10:00-10:30 Walk-in
10:30-11:00 Official opening (presentation "10 Facts About Ukraine")
11:00-12:00 Common session: State of the Movement
- State of the Movement in Ukraine presentation
12:00-12:30 Coffee break
12:30-14:00 Sessions: Freedom of panorama / Wikiexpeditions
14:00-15:00 Lunch
15:00-16:30 Sessions: Cross-border initiatives / Hiring staff
16:30-17:00 Coffee break
17:00-18:30 Sessions: WikiCamp / PR: how to deal with press and social media
19:00 Social event

December 20, Saturday

(Day 2)

09:00-09:30 Walk-in
09:30-11:00 Common session: Education program / Common legal threats + AWB
11:00-11:30 Coffee break
11:30-13:00 Sessions: How to organise a workshop/training / Microgrants/scholarships + Local fundraising
13:00-13:50 Lunch
13:50-14:00 Group photo
14:00-15:30 Sessions: Article contests & thematic weeks / FDC grant proposal
15:30-16:00 Coffee break
16:00-17:30 Sessions: Starting a movement organization / GLAM
17:30-21:00 City tour (for non-locals) / AGM (for WMUA members)

December 21, Sunday

(Day 3)

09:00-09:30 Walk-in
09:30-11:00 Common session: WLM & WLE / Gender gap
11:00-11:30 Coffee break
11:30-13:00 Sessions: Making small Wikipedias grow / Recruiting volunteers
13:00-14:00 Lunch
14:00-15:30 Official closing: The future of CEE
16:00 After social event

Sessions

Central Ethernet page "CEEM14", linking to all session Ethernet pages listed below

1 State of the Movement

GOAL: Let representatives from other states present state of their chapters or groups and help others be informed about successful projects or needs of other countries.
FORMAT: Panel
MODERATOR: Andriy Makukha (Ukraine)
SPEAKERS: almost all chapters
PREPARE
TIME: 75 minutes
NOTES: Etherpad

2a Freedom of panorama

GOAL: Learn from the experience of Wikimedia Armenia who achieved legalisation of Freedom of Panorama in Armenia by direct lobbying. As many CEE states still have no freedom of panorama, other Wikimedians will learn how they can help in their countries.
FORMAT: Presentation with disc.
MODERATOR: Susanna Mkrtchyan (Armenia)
SPEAKERS: Andriy Makukha (Ukraine) - introduction to FOP and the law proposal Wikimedia Ukraine prepared; Vladimir Medeyko (Russia)
MATERIALS

Presentation FOP 101: Short Introduction to Freedom of Panorama (Ukraine)

TIME: 90 minutes, parallel session
NOTES: Etherpad

2b Wikiexpeditions

GOAL: Learn about successful Wikiexpeditions project which is important in generating content about particular cities, villages or regions. Polish chapter who created this project and is leading in it, as well as representatives from Czech Rep. and Ukraine will share their lessons and experience.
FORMAT: Panel
MODERATOR: Polimerek (Poland)
SPEAKERS: Jan Groh (Czech Rep.); nickispeaki (Ukraine); Visem (Ukraine); Kaiyr (Kazakhstan); Polimerek (Poland): Railways expedition 2014 [1]
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

3a Cross-border initiatives

GOAL: Mutual cooperation between chapters can help improve content about each others' countries in corresponding Wikipedias as well as other projects. Participants will work on ideas how to organise efficient cross-border cooperation.
FORMAT: Brainstorming
MODERATOR: Jan Groh (Czech Rep.)
SPEAKERS: Visem (Ukraine)
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

3b Hiring staff

GOAL: Help organizations clarify how to (or whether to) hire staff, and to work effectively between volunteers and staff if this is the right option for you. What are the goals and expectations in planning to hire staff? How do you divide responsibilities between board and staff? What makes this relationship effective?
FORMAT: Panel/brainstorming?
MODERATOR: Eva Lepik (Estonia)
SPEAKERS: Polimerek (Poland): History of empolyment by Wikimedia Polska, who was first, who next, and why? File:CEE staff 2014.pdf; Filip Maljković (Serbia); Asaf Bartov (WMF)
MATERIALS

CEE staff 2014 (Poland)

TIME: 90 minutes, parallel session
NOTES: Etherpad

4a WikiCamp

GOAL: WikiCamp project realised by Wikimedia Armenia was recognized as the coolest project of the year at Wikimania 2014. At this session Armenians will share their experience about this project and how one can organise such kind of events. Similar project was realised in Hungary and Serbia, and representatives of these chapters may also share their expereince.
FORMAT: Presentation with discussion.
MODERATOR: Susanna Mkrtchyan (Armenia)
SPEAKERS: Arsen Harutyunyan (Armenia); Ivana Madžarević (Serbia); Hungary?
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

4b PR: how to deal with press and social media

GOAL: It's important for a chapter to interact with press and media in a professional and effective way. We will establish some good practices of PR based on lessons learned by experienced chapters.
FORMAT: Brainstorming
MODERATOR: Nikola Kalchev (Bulgaria)
SPEAKERS: Asaf Bartov (WMF); Vladislav Nedelev (Bulgaria); Zana Strkovska (Macedonia); Polimerek (Poland); Our Press office [2] and press officer work [3] + how we deal with social media [4]

Ukraine

PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

5 Education program

GOAL: The Wikipedia Education Program is one of the most quickly developing projects in our communities. Undoubtedly, engaging students to participate in improving Wikipedia not only helps improve Wikipedia in the first place, but also educates more people about it: the way it works, how to properly use it, how to make it better. In some states, children and elderly people are also participating in Education Programs, so such experience is interesting too. This panel will present many successful models from different countries that can be used to design or reimagine education programmes in the region.

FORMAT: Panel
MODERATOR: Anna Koval (WMF)
SPEAKERS: Ата (Ukraine); Jan Groh (Czech Rep.); Vassia Atanassova (Bulgaria) — The Wiki Educator's Survival Kit — Some Tried and Tested Teaching Experiences from Bulgaria; Greta Doçi (Albania); Filip Maljković (Serbia); Kaarel Vaidla (Estonia)
PREPARE
TIME: 90 minutes
NOTES: Etherpad

5a Common legal threats + AWB

GOAL: We have inherited similar bureaucratic way of thinking by authorities after Soviet era; this lead to similar legal threats such as problems with fund-rising campaigns, responsibility for content, domain registration, over-control by government etc. Would be good to share the common experience regarding these issues and how we can help each other.
FORMAT: Brainstorming
MODERATOR: Levon Azizian
SPEAKERS: Polimerek (Poland): Typical legal threats on Wikimedia Polska example: Libel cases, Copyright cases, Privacy rules of WMF vs Polish law, governmental control (financial law for local NGO-s); SpeedyGonsales (Croatia); Magioladitis (Greece): AutoWikiBrowser (AWB), semi-automated wiki editing
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

6a How to organize a workshop/training

GOAL: This session is about the details of organization of workshops and training. This session will help you avoid common mistakes and hopefully organize workshops with more impact. It will take a form of brainstorming based on experience from different countries.
FORMAT: Brainstorming
MODERATOR: Mickey Mystique (Serbia)
SPEAKERS: Susanna Mkrtchyan (Armenia); Sviatlana Yermakovich (Belarus); Hannabaradzina (Belarus); Tomasz Bladyniec (Poland): workshops for Belarusians in Poland, Lithuania & Czech Rep. [5], [6]
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

6b Microgrants/scholarships + Local fundraising

GOAL: Firstly, we want to discuss different options of microgrants and scolarships and learn how to use them successfully. Then we will learn about the experience of local fundraising and how to organise a fundraising campaign in the CEE region.
FORMAT: Presentation with discussion
MODERATOR: Masti (Poland)
SPEAKERS: KuboF (Slovakia) - focused to local fundraising (see Etherpad); Asaf Bartov (WMF)
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

7a Article contests & thematic weeks

GOAL: There were successful thematic weeks and contests in different communities. This session will help us share experience about each others' projects in this field and learn how to generate more impact in it.
FORMAT: Panel/brainstorming?
MODERATOR: Polimerek (Poland)
SPEAKERS: KuboF (Slovakia) - focused to article contests (see Etherpad); Andriy Makukha (Ukraine) - article writing contests framework (see the presentation)

almost all

MATERIALS

Wikipedia Article Writing Contests presentation

TIME: 90 minutes, parallel session
NOTES: Etherpad

7b FDC grant proposal

GOAL: Some chapters are going to apply for FDC funding next year and it will be useful for them to know how to do it better.
FORMAT: Panel
MODERATOR: Perohanych (Ukraine)
SPEAKERS: Claudia Garad (Austria) will have a speech on Good governance
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

8a Starting a movement organization

GOAL: This session will provide useful information to representatives of countries who are interesting in starting a user group or developing a user group into a chapter.
FORMAT: Presentation with discussion.
MODERATOR: Asaf Bartov (WMF)
SPEAKERS: Bence Damokos (AffCom)
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

8b GLAM

GOAL: To learn about successful GLAM projects and how successful GLAM projects can be organised in the region.
FORMAT: Panel
MODERATOR: Vassia Atanassova (Bulgaria)
SPEAKERS: Kaarel Vaidla (Estonia); Zana Strkovska (Macedonia); Julia Maria Koszewska (Poland) - what GLAM is all about? and how to make other wiki-projects of a GLAM-descent (example of Wiki-GLAM project: wiki-ethno-expedition). ..and other proofs that being Wiki is so GLAM!; Ivana Madžarević (Serbia); Mickey Mystique (Serbia)
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

9 WLM / WLE

GOAL: Share experience, best strategies and key lessons of photo contests (WLM and WLE) in the region. These contests were organised in many CEE countries, and participants will learn how to increase efficiency and impact of these contests.
FORMAT: Panel
MODERATOR: Illia Korniiko (Ukraine)
SPEAKERS: Zana Strkovska (Macedonia); Nikola Cibrev (Macedonia); Polimerek (Poland): Wiki Loves e-textbooks File:Wik loves e-textbooks CEE 2014.pdf

Serbia

PREPARE
TIME: 90 minutes
NOTES: Etherpad

9a Gender gap

GOAL: Address all the ways in which the gender gap affects the position of women on Wikipedia, and their absence from it, as article subjects, editors, and readers. Issues include editor interaction, the way policies and guidelines are written, our dispute-resolution processes, the way admins are elected, notability guidelines, which articles are created and deleted, and how articles are sourced.
FORMAT: Brainstorming
MODERATOR: Anna Koval (WMF)
SPEAKERS: Greta Doçi (Albania); Kaarel Vaidla (Estonia); Julia Maria Koszewska (Poland); Susanna Mkrtchyan (Armenia)
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

10a Making small Wikipedias grow

GOAL: Work on projects and strategies that can help small Wikipedias grow. We will learn from experience of succesful projects as well as share ideas with countries where Wikipedias in their languages are still small.
FORMAT: Brainstorming
MODERATOR: Eva Lepik (Estonia)
SPEAKERS: Gheorghe Iordachi (Moldova)
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

10b Recruiting volunteers

GOAL: Find out strategies on how to help motivated people join the Wikimedia movement, either online (Wikipedia) or offline (Wikimedia).
FORMAT: Brainstorming
MODERATOR: Asaf Bartov (WMF)
SPEAKERS
PREPARE
TIME: 90 minutes, parallel session
NOTES: Etherpad

11 The future of CEE

GOAL: Find out strategies on how to help motivated people join the Wikimedia movement, either online (Wikipedia) or offline (Wikimedia).
FORMAT: Brainstorming
MODERATOR
SPEAKERS: almost all
PREPARE
TIME: 60 minutes
NOTES: Etherpad

Materials

See Wikimedia CEE 2014 presentations on Wikimedia Commons.

Also see photos taken during the conference.