Wiki Movement Brazil User Group/Budget/2017

Reports

General budget and logical model

Content and community

CONTEXT: Although an affiliate organization (AO) is not the representative of the Wikimedia movement, it must be a true part of this movement, with long time and active members and channels to dialogue with this community at all times. A good and healthy relationship with the other members of the Wikimedia movement (remembering, of course, that all members of this user group are part of this community) is a condition not only desirable but crucial to the smooth running of the activities. Thus, in this APG we think of several lines of activities that seek not only to bring more editors and quality content to the projects, increasing in number and heterogeneity our community, but also allowing the creation and maintenance of channels of communication between the activities of the user group and the existing editor community. In this sense, we aim to structure a series of routine events, as well as special events to be held throughout the year of activities of this APG. In addition, if we talk about of the importance of dialogue with the community, "communication" appears as a determining factor. Thus, we plan core of monthly activities to create, maintain and strengthen these channels of communication. Within the Education Program, we recognize that the use of the extension of education, which will be replaced by the Outreach Dashboard, is crucial to analyze the results of our actions, and therefore we believe that the support to the teachers on how to use these tools is an important point.

OBJECTIVES: To bring new quality content, to promote specific training events for the community of novice and experienced editors, to support the community in general.

GOALS:

In the context of our GLAM outreach
- At least 2 GLAMs (minimum 750 total images)
In the context of our Education Program
- At least 150 articles created or improved on Wikipedia in Portuguese
- At least 150 new users registered onto the projects
- At least 70 audio files uploaded to the Commons
In the context of our Community support
- At least 2 enlightening talks
In the context of our General outreach
- At least 5 activity bulletins
- At least 3 reports on Wikimedia Newsletters
- At least 30 blog posts
- At least 2 photo-walks with monitor
- At least 7 edit-a-thons

REFERENCE:Full account of programs and activities that we provide an estimated cost for are provided at the official grant request page. Refer to the official page for context, highlight, details and SMART objectives.

Inputs	Activities	Outputs	Outcomes	Measuring	Analogue works events we did
GLAM outreach
Volunteers and professional services	GLAM	At least 2 GLAM initiatives, at least 750 images	Increase files on Commons; quantitative and qualitative	Number of files uploaded / Number of used files on Wikimedia projects	Link, Link
Education program
Volunteers and professional services	Education program	At least 20 workshops At least 150 articles created or improved on Wikipedia in Portuguese At least 150 new users registered onto the projects At least 70 audio files uploaded to the Commons	Get in touch with outsiders, establish best practices	Number of volunteers involved Workshops done Number of participants Program's global metrics	Link
Community support
Volunteers	Enlightening talks	At least 2 enlightening talks	Get in touch with outsiders, improve community skills	Number of volunteers involved Number of participants Program's global metrics	Link, specially this one. Link, we have participate and have a close contact to the OSM Latam 2016 organizers
General outreach
Volunteers	Core activities	5 activity bulletins 3 reports on Wikimedia Newsletters 30 blog posts	Greater external communication	Viewing Information Participation of members from outside the user group	Main link; we have helped to feed both this blog and that one, for example.
Volunteers	Guided photo-walks	At least 100 high quality pictures At least 30 promoted ones at any level	Engagement and training	People attending event Total number of pictures Number of quality pictures	These guides
Volunteers	Edit-a-thons	At least 7 edit-athons	Get in touch with outsiders, gender gap, increase content on strategic topics	Number of writing challenges Number of volunteers involved Number of participants Program's global metrics	Link

Item	Program	Unit cost	Amount	Total cost (US$)	Notes / Description
GLAM outreach
Data extraction and scrapping	Museu Paulista GLAM outreach			USD 4,000*	Support for four-month professional services for data extraction and scrapping. For details, check our proposal.
GLAM meetings	Museu Paulista GLAM outreach	USD 250	3	USD 750	Snacks for two or three full-day meetings with museum staff to develop long-term strategy. For details, check our proposal.
Education program
Educational workshops	Faculdade Cásper Líbero Education program	USD 200	20	USD 4,000**	For details, check our proposal.
Streaming / facilitation crew (professional services)	Outreach Dashboard training			USD ~3,500***	Support for professional services, streaming crew for a one-day training section, including filming and online facilitation. Total will depend on market price at the time of the training. For details, check our proposal.
Snacks and beverages	Outreach Dashboard training	USD 250	1	USD 250	Snacks and beverages for the training. For details, check our proposal.
Community support
Room rent	Enlightening talks	USD 150	2	USD 300	Room rent for talks. For details, check our proposal.
Snacks an beverage	Enlightening talks	USD 250	2	USD 500	Snacks an beverage for attendees. For details, check our proposal.
Lecturers logistical support	Enlightening talks	USD 100	2	USD 200	Logistical support for the lecturers. For details, check our proposal.
General outreach
Dissemination resources	Edit-a-thons	USD 100	7	USD 700	resources for outreach (posters, WMF pins). For details, check our proposal.
Room rent	Edit-a-thons	USD 150	7	USD 1,050	Room rent for the event. For details, check our proposal.
Snacks an beverage	Edit-a-thons	USD 150	7	USD 1,050	Snacks an beverage for attendees. For details, check our proposal.
Rally point	Photo walks	USD 150	2	USD 300	Rally point. For details, check our proposal.
Guidance (professional service)	Photo walks	USD 100	2	USD 200	Support for professional photographer guidance. For details, check our proposal.
Snacks and beverage	Photo walks	USD 150	2	USD 300	Support for professional photographer guidance. For details, check our proposal.
Dissemination resources	Photo walks	USD 100	2	USD 200	Dissemination resources for the walks. For details, check our proposal.
Total amount:				USD 17.300

* This an estimated budget, considering the official rates from the State of São Paulo Data Workers' Union. We have detailed tasks we know will be needed from professional services in order to achieve data extraction and scrapping in the case of the large GLAM initiative we are aiming at. When/if this budget is approved, we will look for more than one service provider for the work we need to be done and take into consideration hourly rate as an important criterion for selection. Yet, we believe we should not --unless this is strictly suggested by this grant program-- deviate from what professional service providers are expected to earn in São Paulo. When/if this budget is approved, if we find a lower quote, remaining funds will be returned or, if approved by program officer and the committee, reallocated.

**Value has been estimated through the expected hourly rate of university-level lecturers, using as a reference what a magazine on professional careers has published. There does not seem to be available from unions or state documents an official wage or stipend one would get for the kind of activity we are requesting funding for. When/if this budget is approved, we will work on selecting appropriate candidates for the workshops and expected compensations will be requested from the candidates, aiming at reducing this expected cost; if we find a lower quote from the one we have estimated, remaining funds will be returned or, if approved by program officer and the committee, reallocated.

*** This estimated cost was provided to us through a quote by the professional video and streaming company Parece Cinema. When/if this budget is approved, other quotes will be requested, aiming at reducing this cost; if we find a lower quote, remaining funds will be returned or, if approved by program officer and the committee, reallocated.

Operating expenses

GOALS:

Support in communication activities provided in the activities described above
Design of specific logos, posters for events
Accountant, taxes and banking services
Server and domain costs

Item	Notes and description	Expenses
Bank maintenance and transfer costs	Bank maintenance and transfer costs	USD 300 (total cost)
Administrative costs	Administrative costs for incorporation	USD 600 (total cost)
Accountatnt	Monthly accountant services	USD 800 (total cost) / USD ~135 (monthly rate)
PR and design services	Media outreach (planning, release, first call, follow up) Media content production brochure	USD 6,100 (total cost) / USD 40 (hourly rate)*
General promotional material	Printed materials and banners	1500 printed material: USD 400 (total cost) 3 banners: USD 450 (total cost)
Server and domain costs	For our website maintenance and related costs	USD 150 (total cost)
Total amount:		USD 8,800

* As a reference we have relied on an adjusted official rate from the professional communicators' union in São Paulo, adjusting it to express partial time services. When/if this budget is approved, we will look for more than one professional communicator for the service we are looking for and take into consideration hourly rate as an important criterion for selection. Yet, we believe we should not --unless this is strictly suggested by this grant program-- deviate from what professional communicators are expected to earn in São Paulo. Again, if costs associated to professional services we are requesting funds for are lower than what we had expected, remaining funds will be returned or, if approved by program officer and the committee, reallocated

EXTERNAL SUPPORT:

In the context of his academic work, Joalpe has received from the University of São Paulo four two-month grants for undergraduate student workers to support GLAM projects. Total support for these positions amounts for ~ USD 1,475. The grant request project is uploaded to the Commons.

In the context of his academic work, Joalpe has received from the São Paulo Research Foundation (FAPESP) two one-year grants for graduate Wikimedians-in-residence; though FAPESP projects that were granted support for are not directly related to activities the UGBR is requesting support for, it is expected that to some extent graduate Wikimedians-in-residence will get involved with UGBR activities in the context of the residencies. Total support for these positions amounts for ~ USD 8,500. Grant request projects are uploaded to the Commons here and here.

Total amounts

USD 26,100 (+ USD 1,305 for unexpected expenses, 5%)
USD 27,405 (total amount being requested)

Chronology

##	Period	Core activities	High complexity activity	Median complexity activity	Low complexity activity	Other specific activities on demand
01	July	N	Initial adjustments and foward next month activities	Initial adjustments and foward next month activities	Initial adjustments and foward next month activities	On-demand tasks (orders, adjustments ...)
02	August	Included	Education program ongoing		1 edit-a-thon	On-demand tasks (orders, grant-making adjustments ...)
03	September	Included	Forward first GLAM project	First enlighetning talk	2 edit-a-thons and a photo walk	On-demand tasks (orders, grant-making adjustments ...)
04	October	Included	Reminiscences of last hc activity		2 Edit-a-thons	On-demand tasks (orders, grant-making adjustments ...)
05	November	Included	Forward second GLAM project	Second enlighetning talk	1 edit-a-thon and a photo walk	On-demand tasks (orders, grant-making adjustments ...)
06	December	Included	Reminiscences of last hc activity		1 edit-a-thon	On-demand tasks (orders, grant-making adjustments ...)