Wikimedia Community User Group Uganda/WMUGU Strategic Planning Process 2022

The Wikimedia Community User Group Uganda is undertaking a strategic planning process in response to the need to formulate a 5-year strategic plan that will guide action and progress, as an  essential corporate governance necessity for organizational empowerment, risk  management and delivery of agreed objectives and goals.

The strategic planning process will therefore apply a sequence of questions that help us examine experience, test assumptions and gather and use current information to help anticipate the future.

Processes

In light of the above, the User group has contracted a consultant who shall facilitate and guide the process for the User Group to:

1. Assess the extent to which stated operational and budget objectives, planned  outputs, expected outcomes and actions have been implemented and achieved over the last 5 years ;
2. Assess the relevance of the stated operational and budget objectives,  planned outputs, expected outcomes and actions in the context of the  operating environments over the years ;
3. Assess the relevance of formulating a 5 years strategy to redefine the stated  operational and budget objectives, planned outputs, expected outcomes and  actions in the context of the new realities ;
4. Develop 5 years strategic plan.

Community involvement

Whole-community engagement is essential not only in allowing your voices to be heard but also ensuring that the user group takes achievable paths toward the goals leadership has set .Involvement in this process is voluntary and through your participation, it will help us engage effectively with the community we serve in a way that can directly influence the design and delivery of our services without raising unrealistic expectations of what the service can offer.

Through a series of events and using a number of tools, we expect to engage a number of stakeholders including but not limited to local volunteers and partners, regional mission-aligned partners such as user groups in addition to representatives from WISCOM and the Wikimedia Foundation.

Proposed plan of activities

Stage 1 : Planning & Literature Review
Day / date	Activity	Venue	Link(s) if any	Done (Y/N)
12 August 2022	Signing of contract with Strategic Process consultant			Done
27 August 2022	First inception meeting with Strategic Process consultant (in-person)	Goethe Zentrum	N/A	Done
03 September 2022	Online introduction/inception meeting with community and user group volunteers	Online	Link to register for meeting in advanceLink to recording	Done
	Literature review			Done
Stage 2 : Community Engagement
17 - 28 October 2022	Interviews with volunteers, local and regional partners, WISCOM, and the Wikimedia Foundation	Hybrid
19 November	In-person community engagement workshop 1	In-person	Casa Miltu Hotel, Ntinda

Agenda for in-person workshop 1 - 19 November

Meeting Coordinator : Kyakwera

Strategy workshops are an important element of our strategy creation process since they allow the key people in the organisation and community to contribute to the strategy development.  These people may, for example, include senior managers and decision makers, as well as people who have knowledge that is important to the process.

The primary purpose of the workshop is to obtain information that will be useful when developing a strategic plan for the user group. This information will help the user group to agree on on organisational goals and vision, as well as actions that need to be taken in order to move the user group from where it is to where we want it to be.

The workshop, which will be run by an independent, experienced facilitator, will make extensive use of a number of tools and techniques to generate, capture and manage information about the goals and aspirations, as well as ideas, issues and opinions that the community have for the future of the organisation.

Allowing people to gain an insight into the views of others (which they may not have considered before) helps to increase their understanding of the strategic issues and possible solutions. This leads to the creation of a shared vision that can be used as the catalyst for change within the organisation.

Time	Activity	Facilitator
0830 - 0900	Arrivals and registration	WMUGU
0900 - 0915	Introductions and Opening remarks Why are we here? Relation to Movement Strategy 2030	WMUGU & Consultants
0900 - 0915	Introductions and Opening remarks Why are we here? Relation to Movement Strategy 2030	WMUGU & Consultant(s)
0915 - 1030	Briefing for the day ; Community Activities Discussions and Group Sessions	Strategy Formulation Consultant(s)
1030 - 1100	Break
1100 -1300	Community Activities Discussions and Group Sessions	Strategy Formulation Consultant(s)
1300 - 1400	Lunch
1400 - 1530	Community Activities Discussions and Group Sessions	Strategy Formulation Consultant(s)
1530 - 1600	Reflection(s)

Related reading

• Wikimedia Movement Strategy
• Wikimedia 2030 Movement Strategy Recommendations