Wikimedia South Africa/Board Meeting/23 January 2018

First board meeting of 2018. Tuesday, 23 January 2018 and time 19:00 - 20:45

Present

Annual grant approved, to go into Std. bank account
Bank account admin - bank account was disabled due to non use, Douglas attending
- ACTION: Bobby to talk to bank about

APG (Annual Plan Grant)
R25k from Misc to APG
Ghana issue
ZA chapter paid to attend Ghana Wikiindaba(?). ~R9000
We were expecting reimbursement, but WikiIndaba had no funds, we were hoping for reimbursement from the Foundation
- ACTION: Bobby to collect all reciepts from Ghana trip for everyone for reimbursment
To ask Dumi about reimbursement arrangement.
Joburgpedia digitization project
- Amount to be paid to Gille de Vlieg : - + R 10 000
- To be paid from the 'unforseen costs' line item in the APG

Appointing someone to head the scholarships to be given to South African based attendees and create a support team for that.
Largest part of our grant (~R120 000) for these scholarships (12 scholarships)
Scholarships team
- Bobby (team leader)
- Ian
- Deon
- ACTION: (whole) ask David R to help advise the process of giving out scholarships
- Process: Designing callout (let people know in SA about the scholarships) -> design a process to award the scholarships -> putting up a banner add (universal banner in SA, talk to Josephe Seddon) -> Reviewing applications -> notifying succesful applications -> making sure that they get scholarships (Ellie about making sure they get hotel bookings and pay for airfare)
6th Feb meeting, following to be done:
- Callout notification
- Having a process for evaluation of applications
- Start the process of getting those banners up in South Africa
- Getting David R involved (Martin as backup if David unavailable)
- Currently the ticket price is set to R500 for Wikimania registration.

American Corner monthly events - details at: https://en.wikipedia.org/wiki/Wikipedia:Meetup/Cape_Town
- Need someone to cover for me (Douglas) for the events on the 17 March 2018 & 21 April 2018
- Raymond to cover for 17 March 2018
- We have a banner there, and Douglas has Truth coffee vouchers
Durban Editathon
- Liaise with a library
- Also need Wi-Fi or a hotspot & laptops

Media report of Wikipedia "hacked" - Bobby compiled a response to 4 newspapers, response from 1 but unpublished
need a faster media response <24h
- ACTION: Bobby to post media reply on website and media accounts.
Bobby nominated for WMZA PR/Media Liaison?
Social Media
- Raymond currently monitoring our social media pages, Bobby is admin
- Need to consider Youtube and Twitter too
- Separate Wikimania FB group + Twitter created during an editathon
- Try to remove 2015 Wikimania twitter page

Douglas to go as Wikimania rep

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