Wikimedia South Africa/Operational Meeting 09 July 2024

WMZA Operational Meeting 09 July 2024

Previous Minutes: https://meta.wikimedia.org/wiki/Wikimedia_South_Africa/Operational_Meeting_27_June_2024

Attendees:

Herschal Jackson (HJ)
Douglas Scott (DIS)
Deon Steyn (DS)
Bobby Shabangu (BS)
Coenraad Loubser (CL)
Ingrid Thomson (IT)
Jeremiah Pietersen (JP)

Apologies:

Khethiwe Marais

Agenda

Previous Meeting Action Items:

Action Item - (HJ) to test mailing list.

Discussion with all participants around accessing the mailing list and specifically relating to resolution of (HJ)'s access.
Resolution identified is to remove request and have (HJ) resubmit.

Action Item - Application for full access to canva (Free for NGO's) invites to be sent before 10/07/2024

Discussion held between participants around assigning of access to the application using the organisational account.
Request from one of the board members to utilise his personal address is discussed and solution is proposed to setup his organizational account to forward to his personal account once he has logged in.

Action Item - Procure X2 Banners and Merchandise Pens/Flyers

Vendors added to system and only outstanding step is the process via the financial platform.
(HJ) mentions that once proof of payment is available the vendor has stated that 7 working days are required to service the printing.

General Updates

Meeting Minutes (AI creation and summarization vs Current Minutes (HJ) (45 minutes)

(CL) shared AI generated outputs based on supplied input(HJ's Minutes) Output is supplied at end of minutes. Various Board Members Provided input (Detailed Transcript below).Main Proposals were to continue to supply the detailed minutes but to include a summary above, more detailed version to appear below.Suggestion to utilise AI platform which costs approximately 10 USD a month.Suggestion also made to utilise the Zoom platform to record the call.

Wikimedia Foundation Grant report (10 minutes)

Discussion around completion of reports for input into the overall chapter grant report. Link shared with participants for previous annual report to display the method of reporting. Write a mini report on Meta or in Google Document format and include link. SWIP reports are also required.As are all reports from from all board members who conducted work for the Wikimedia movement.

WikiLovesFolklore Partnership Proposal (BS/JP/HJ) 10 minutes

https://wikilovesfolklore.org/team/  
https://commons.wikimedia.org/wiki/User:Joy_Agyepong
Joy Agyepong reached out to us requesting fiscal sponsorship and administrative mentorship from our chapter. Similar to how we support Botswana user group. We manage their finances. Alternative is to refer them to Kiwix to be a fiscal sponsor. (BS)requested a concept note around the work being done. This was supplied. (BS) has advised that his preference is for the Chapter to advise Joy to utilise Kiwix as a fiscal sponsor given the current ongoing discussions around remuneration which are not yet finalised.

Meeting Adjourned

Agenda Items not discussed (To Be Presented in next Ops Meeting:

Wikimedia Botswana Boot-camp. (BS)
NYDA Project (MG)
SWiP CUT Update (BS/MG)
WikiLovesFolklore Partnership Proposal (BS/JP/HJ)
Chapter account alignment process update(HJ)
Virtual Office Update (HJ)
WikiIndaba Update (BS)
Mailing List Admin review. (HJ)
Organisation Repository Creation (HJ/CL)
Communications internship opportunity (HJ)

Detailed Minutes can be located in the Chapter Work Folder.