Wikimedia South Africa/operational Meeting 30 April 2024

WMZA Operational Meeting 30 April 2024

Previous Minutes:

Attendees

SWiP Project Update and sub project planning

(BS) updates on successful completion of Vaal University of Technology workshop, special mention is made on venue encountering power outage which threatened the event but suitable backups were employed.
Delegates received the training well. Also provides update from Previous 2 Workshops (University of Zululand and Unversity of Venda)

DHL ignite

WikiIndaba Local Scholarship committee update

(BS) provides update on creation of local scholarship committee comprising of Ingrid Thomson, Jeremiah Peterson, Douglas Ian Scott and Herschal Jackson.
This scholarship committee will provide scholarships to SACU Countries & Zimbabwe.
To align to the Scholarship timeline of International committee.
(DIS) request clarification on Banner ads. (BS) confirms non is required.
(DIS) request Follow up Scholarship Committee meeting to discuss execution

Action Item - (HJ) to schedule Scholarship Committee Execution meeting

BookHive

(BS) provides outline of Bookhive engagement and explains the involvement of chapter to assist with facilitation of Grant request to Wikimedia Foundation.
(IT) requests clarification on information relating to the Grant Funding and the types.
(BS) and (DIS) explain the process and share the funding Links:

(DIS) provides update on the Grant Funding. Mention is made that comments are made and require response.
(BS) advises that he will review and comment after Board Meeting

Action Item - (BS) to share link to document to allow all members to comment/respond.

Wikimedia Flyer Design Presentation (2 Designs)

Action Item (HJ) - 2 designs will be emailed to members.

Virtual Card Update - Bobby

(BS) provides update on discussions with Bank, bank confirmed 1 card is assigned to (DIS), Douglas confirmed he is not in possession. Requested a second Virtual card - no feedback received.
Idea is for a Virtual card to assigned to Herschal with a specified amount to enable procurement and assistance to Board/ Chapter members.
(DIS) confirms original requirement was to have a virtual card to allow loading of funds at request.
(BS) advises that this will not offset current issues, tables this for future discussion.

Changes to Chapter Accounts/Subscriptions

(BS) advises that new requirement exists to align all chapter accounts/subscriptions with Chapter Details to reduce issues when members leave.
(BS) also confirms new requirement for address to change from current address.
(MG) mentions secondary address supplied by Coenraad previously
(BS) verifies that secondary address was for a postal address at Postnet.
(DIS) advises on requirement to have a physical/postal address.

Action Item - (HJ) to investigate options (Virtual office service VS Postal Address(Postnet) Deadline - 03/05/2024

Agenda Items not discussed:

May 14 2024 7:00 pm