Wikimedia Summit 2019/Travel and Hotel Booking Information

Wikimedia Summit 2019	Program	Fringe Events	Registration & Participants	Location	Logistics	Contact	Documentation, Reports, Reviews
	Program Design Process Program Schedule	Training of Trainers Boards Training Social Events Thematic, regional, language-specific meetups	Registration Information Eligibility Criteria Participants' List Participants' List of working group members Buddy Project Friendly Space Policy Data privacy policy	Venue and Hotel	Conference Guide Travel and Hotel Booking Information Visa Process and Assistance	Logistics and Event Coordinator Program Coordinator	Documentation Budget Grant proposal Grant report

Prepare for your travel

1.	Check the entry requirements/travel advice for Germany on the website of your country's department of foreign affairs. If you require documents for immigration, please contact us via wmsummit@wikimedia.de.
2.	Review your travel plan and check if there are any entry requirements for your transit countries (Please specifically look for transit requirements.)
3.	Verify that checked baggage is included with your ticket (unless travelling with hand luggage is sufficient). Make sure you comply with the size and weight restrictions.
4.	Check-in online on the website of your airline. Please note that some low-cost airlines (e.g. Ryanair, easyjet, Wizz Air, airBaltic) do not allow you to check-in at the airport free of charge.
5.	Verify your flight times on your airline’s website shortly before your departure.
6.	Take an adapter (plug type F, Schuko plug) with you.
7.	Have all important travel documents as well as documents you might need for immigration in your carry-on bag.
8.	Arrive sufficiently early at the airport to have enough time to check-in and to go through the security check. We suggest arriving three hours before flight departure for international travel. Make sure to not miss your flight!
9.	Welcome to Berlin! In order to find your way from the airport/Central Station to the conference venue (Mercure Hotel Berlin Tempelhof), please read the ‘How to get around’ section in the Conference Guide for directions. For a further map of the public transport services in Berlin please click here.
10.	Have a valid credit card or Euro (€) at hand, as you’ll need to purchase a public transport ticket to the conference venue (2,80 € / 3,40 €).

Should you experience any problems during your travel, do not hesitate to contact us (wmsummit@wikimedia.de). In emergencies please call +49 170 1135851 (Michelle).

General booking process

Depending on which participants’ group you belong to, the hotel and travel booking process varies. Check the eligibility criteria overview, showing your group belonging.


Group	Hotel booking responsibility	Travel booking responsibility	Cost coverage
Group 1	Participant / Affiliate	Participant / Affiliate	Affiliate
Group 2	WMDE	WMDE	WMDE
Group 3	WMF	WMF	WMF
Group 4	WMDE	WMDE	WMDE

Information for Group 1

Hotel information

WMDE reserved a number of rooms at Mercure Hotel Berlin Tempelhof at the following rates:

Single room (incl. breakfast): 97,00 € per room/night
Twin bed room (incl. breakfast): 125,00 € per room/night (= 62,50 € per person/night)

All rooms have Wi-Fi and their own bathroom.

For making a firm booking, please fill out this form and return it to the hotel. Bookings must be made by January 21, 2019. We cannot guarantee any room availability after this deadline.

Any changes or cancellation is free of charge until 14 days prior your arrival date.

Travel information

You will need to make your own travel arrangements.

Information for Group 2 / Group 4

Hotel information

WMDE will manage the hotel booking at Mercure Hotel Tempelhof based on the accommodation needs indicated within the registration form.

All rooms include Wi-Fi and breakfast and have their own bathroom.

As accommodation for Group 2 / Group 4 is funded by a grant and we are trying to keep expenses down, please be aware that you will need to share a twin bed room (equipped with two separate beds). During registration you can name a person you would like to share the twin bed room with. Please reach out, if you do not feel comfortable sharing a room.

If you are planning to add vacation nights to your stay, you are required to make your own hotel reservations for the extra days.

Travel information

WMDE will do your travel arrangements. Based on the information gathered within registration form, WMDE will send you a travel plan. The ticket is only booked after your confirmation of the travel plan and notification of your visa approval (if applicable).

If you are planning to combine your travel to the Wikimedia Summit with personal travel, personal costs may incur.

Information for Group 3

Hotel information

The WMF travel department will manage the hotel booking at Mercure Hotel Tempelhof. Please follow the link sent to you after you completed the registration for the Wikimedia Summit to submit your accommodation preferences to WMF.

All rooms include Wi-Fi and breakfast and have their own bathroom.

Travel information

The WMF travel department is responsible for your travel booking. Please follow the link sent to you after you completed the registration for the Wikimedia Summit to submit your travel preferences to WMF.