Wikimedia Summit 2024/Event report/Learning/Financial Reporting

Wikimedia Summit 2024

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• Budget

Program

• Program Outline
• Engagement session
• Program
• Topic groups
• Onboarding
• Regional Meetups
• Sightseeing

Participation & logistics

• Eligibility
• How to Participate
• Participant list
• Data Privacy Policy
• Logistics

Documentation & reports

• Final Outputs
• Documentation
• Event report
  • Outcome Evaluation
  • Lessons Learned
  • Financial Reporting
• Further reports

Financial Reporting

Overview: Overall cost and contributions

Category	Description	Total in EUR
TOTAL GROSS	Overall budget for the Wikimedia Summit 2024 (without personal costs)	666.955,90 €
WMF contribution	Material costs	500.000,00 €
WMDE contribution	Material costs	166.955,90 €
WMDE contribution	Staff & overhead	196.621,69 €

Detailed budget

Material Expenses

Pos.	Category	Description	Total in EUR
1	Venue	Plenary Room, Workshop rooms, terrace, catering area, technical equipment, staffing: event-,technical support, catering	82.638,21 €
2	Catering	On Friday and Saturday: Lunch and dinner provided at the venue. Sunday lunch only.	58.013,68 €
3	Accommodation	Single hotel rooms for all particpants, with breakfast included.	91.898,30 €
4	Travel	Flights & trains, visa fees, public transportation, shuttle service, external travel agency, co2 compensation	192.341,66 €
	Subtotal		429.680,22 €

Hybrid Summit

Pos.	Category	Description	Total in EUR
5	Event Platform	Configuration, maintanance, support	25.715,90 €
6	Staffing external agency	technical and content coordination, project management, video direction and streaming	50.036,53 €
	Subtotal		75.752,43 €

Program

Pos.	Category	Description	Total in EUR
7	Program Design & Delivery	Facilitationteam and external facilitatos, event choreography, documentation, external consulting	101.921,31 €
8	Design and Delivery Pre Engagement Sessions	Facilitationteam and external facilitatos, event choreography, documentation, external consulting	11.876,64 €
9	Social Event	Party Saturday night, DYI Print Station, decoration	14.694,64 €
	Subtotal		128.492,15 €

Inclusion and Documentation

Pos.	Category	Description	Total in EUR
10	Live Interpretation	Plenary hall and AI based subtiteling plenary hall and breakout rooms	23.084,81 €
11	Communication	Photography, design, graphics	9.403,46 €
12	Evaluation	Survey sent out to all participants after the conference	5.331,20 €
	Subtotal		37.498,74 €