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Grants:APG/Proposals/2013-2014 round1/Amical Wikimedia/Progress report form/Q2

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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Amical Viquipèdia
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/2014-12/31/2014
Contact information (primary) Primary contact name Arnau Duran Ferrero
Primary contact position in entity President
Primary contact username Arnaugir
Primary contact email arnauduran@gmail.com or president@wikimedia.cat
Contact information (secondary) Secondary contact name Àlex Hinojo
Secondary contact position in entity Member and employee
Secondary contact username Kippelboy
Secondary contact email kippelboy@gmail.com


Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • Beside the working office space budget mentioned in Q1 Report and yet not reallocated to other projects, no new changes during Q2.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • We received the "The National Culture Prize", the most important distinction in the field of culture in Catalonia (Official website in English) "For its contribution to universal knowledge in Catalan language and so for making it possible that knowledge of Catalan culture is accessible in any language by promoting Wikipedia, from the rigor and generosity of its volunteers." Is valued in 15k € and is a recognition to our community and to all wikimedia projects. Awards ceremony was broadcasted primetime and our president did a speach (full ceremony video min 12:30)
  • Also Jimmy Wales keynoted a conference at Girona and praised Catalan Wikipedia project and community, which had great impact on media.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Catalan Wikipedia, Catalan Wikiquote, English Wikipedia, WikiCommons and in less measure also Spanish, French, Italian, German and esperanto Wikipedias (via our multiliingual contests)

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • Our staff efforts this quarter have been focused on finding new teachers, universities and educational centers for starting educational Wiki projects next 2014-2015 course. Also we must highlight the results of the Barcelona Design Museum educational project (300 students and 24 classrooms involved, 227 articles created in Catalan 90% and Spanish 10%) and the media released with the WikiArs project.

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Provide exchange rate used:

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees EUR 2.000,00 € 0,00 € 130,00 € 130,00 € 2.772,20 USD 176,97 USD Will be collected in July
FDC grant EUR 74.000,00 € € 43.167,17 € 0,00 € 43.167,17 € 100.736,20 USD 59.834,01 USD
Other revenues EUR 10.000,00 € 25,00 € 5.241,20 € 5.266,20 € 13.613,00 USD 7.168,88 USD Billed but not collected 12.955 EUR

* Provide estimates in US Dollars

* Exchange USD/EUR: 1,3613 (BCE 15/07/2014)

Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Program 1: Amical-community relationship EUR 1.500,00 € 0,00 € 0,00 € 0,00 € 2.041,95 USD 0,00 USD o% Meeting is planned for Q4
Program 2: Sharing good practices EUR 2.000,00 € 0,00 € 0,00 € 0,00 € 2.722,60 USD 0,00 USD 0 %
Program 3: Improvement of the projects' content EUR 69.750,00 € 8.659,77 € 16.080,86 € 24.740,63 € 94.950,68 USD 33.679,42 USD 35,47%
Program 4: Office & administration EUR 6.150,00 € 283,83 € 245,72 e 529,55 € 8.372,00 USD 720,88 USD 8,61% Office has been rented for free
Program 5: External reach & readers EUR 6.600,00 € 489,11 € 5.083,55 5.572,66 € 8.984,58 USD 7.586,06 USD 84,43%
TOTAL EUR 86.000,00 € 9.432,71 € 21.410,13 € 30.842,84 € 117.071,80 41.986,36 35,86% N/A

* Provide estimates in US Dollars

* Exchange USD/EUR: 1,3613 (BCE 15/07/2014)

Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Program 1

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Amical-community relationship
What are the objectives of this program? Please include metrics.
  • Keeping close relationship between Amical Wikimedia and the community of editors, organizing events, meetings on IRC channel, meetups, etc.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • We keep organizing monthly meetings via IRC where anyone can express their opinion either about Amical or Wikimedia projects themselves. Attendance was around 10-20 people each time. (managed 100% by volunteers)
  • Our year public meeting (Viquitrobada) is being organised by volunteers, due for November 2014.
Activities conducted.
 
Catalan wikimedians at the Awards ceremony
  • 3 IRC monthly meetings conducted (run by volunteers), log available.
  • Broadcast of TV3 (most important Catalan national TV) National Culture Award ceremony. A representative group of 10 wikimedians was invited to the event (anyone could apply to).
What worked and what did not?
  • Prize has been very well received by the community as a recognisition to our efforts (not only Amical's). In the official speech, our President Arnau thanked not only Amical efforts but every single edit done by any wikimedian, even anonimous users.
  • Despite we have an open evaluation page for the community, the level of community participation on evaluation procedures is still low. We need to better work on it.

Any additional details:

  • Despite


Program 2

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Sharing good practices
What are the objectives of this program? Please include metrics.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • To explain Amical's work to the main public. Metrics not applicable.
Activities conducted.
Edit-a-thon video
  • Our website event's calendar is now really active and records all of our outreach and public activities. See our plan until december.
  • We did a What is an edit-a-thon video during a small edit-a-thon in May.
  • We have started to draf our Education portal, with some eduwiki reasons, done in collaboration with an educational sector proffessional
What worked and what did not?
  • Video was financed by the edit-a-thon host, so we are now considering if we still need to finance yet another video as presented in our year proposal. We can't measure success because there is no Wikimedia Commons visit's tracking tool for videos. but we use it everytime someone ask us about how to manage an edit-a-thon (libraries, Museum).
  • The List of reasons why a teacher should work with Wikipedia is working really well during our meeting with teachers for planning 2014-2015 activities.

Any additional details:

  • Educational portal will be finished during this summer and launched before the starting of classes.


Program 3

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Improvement of the projects' content
What are the objectives of this program? Please include metrics.
Progress against these objectives (include metrics and # of volunteers/staff involved)?

This is the main program of our annual plan. Our 2014 program 3 goals are:

  • Keep activities in cultural sector, putting our efforts specially in libraries and universities as main objectives.
  • Kick off some voice related projects on Catalan language.
  • Creation of 2 working groups: Tech and Pics one
  • Creating to do lists for Amical members to facilitate the commitment increase of new members.
  • Creation of a Wikicup or Wiki Challenge to improve Catalan Culture content in non Catalan Wikis
  • Promoting the release of Public Domain, CCBYSA and OTRS content.
  • Organizing a sisters projects meetings
Activities conducted.
  • GLAM projects
 
Volunteers visiting Joan Miró Foundation backstages during Joan Miró Global Challenge
    • A couple of librarians are now doing Wikipedia workshops regularly at the Catalan College of librarians. All self organized and self sustainable.
    • Internationally, this Q we did a Joan Miró Global Challenge: 1 edit-a-thon of 10 people writing 10 Miró articles in 10 hours welcoming international community. Detailed Results here. 87 articles created or expanded in 14 languages.
    • We have a particular wikiproject for detecting Public Domain, OTRS, or CCBYSA material in Catalan language, we create lists and volunteers import it to Wikipedia. (project page)
    • Special GLAM-EDU project with Barcelona design Museum: 13 schools, 24 teachers and 300 students (project page), including an edit-a-thon with 100 attendees.
    • Small wikiquote project where GLAMs release quotes of their famous painters. Did with Joan Brossa Foundation and now expanding it to Joan Miró Foundation. You get good quotes with good references and they get structured repository.
  • EDU projects
    • First Wikipedian in Residence in a EU University, at the Open University of Catalonia. ** Viquiproject:GRACMON: 75 Art History students of the University of Barcelona editing as an assignment. (2nd edition)
    • WikiArs project: 57 Students from 5 art schools creating or improving images with assessment of science experts (3th year)
    • Viquiprojecte: Viquiclàssics: 60 students from Universitat Autònoma de Barcelona editing ancient greek and latin classics Wikipedia articles as home assignment. (1st edition)
    • Viquiprojecte:Museu del Disseny de Barcelona: 400 students from 25 classes of 13 design centers improving around 300 design related Wikipedia articles as home assignment. This is our biggest educational project this quarter. (1st edition)
    • Wikiproject for Art History undergraduate students from Universitat de Lleida (2nd term of Viquiprojecte:Història de l'Art UdL)
    • Viquiprojecte ESMUC: 45 Musicology students improving musicians bios as home assignment.
  • Other projects
    • Sisters projects meeting will take place in October 4th: Projecte page
    • 1 week online writing contests to focus on new communities: This Q we did one related to Barcelona Comic Con (87 new articles & 112 expanded) and other on Women Cinema
    • We co-organized BIG DATA WEEK Barcelona events, to get in touch with local tech communities and institutions.
    • Note: For regular outreach conferences and workshops, please visit our monthly activity reports, as the list is quite big.
What worked and what did not?
 
Wikiclassics presentation done by Ancient Literature University teacher.
  • Our online writing contests are related with real life conferences, fairs or events. This works very well for attracting talent and getting press atention. If there is a Festival of XXX in Barcelona... we do a small 1 week writing contest related to XXXX and it gets both the atention of Wikimedians, Press and organizers. it gets viral on social media. prizes are related with the event (comics, books, tickets,...) We will work forward on this kind of events because is really easy to organize (via wiki templates) and gets both content and atention.
  • We are finding the best way to make WikiArs project sustainable. It was created/expandend with a IEG and now we are looking which is the best way to manage it without the IEG. Is not an easy thing to move forward these 2 different scenarios.
  • Wikiclassics is a great project with good results. We are also getting "the teacher point of view" on Working with Wikipedia, which is really useful for explaining it to other teachers. On the other hand... teachers are difficult to reach. Although the project is tecnically easily scalabe, its big depending directly on the teacher decission is making it grow slower than desired.
  • Libraries and universities projects keep expanding. Some libraries started to self organizing edit-a-thons and we have dozens of educational projects with universities. See our monthly activity reports to more detailed information.
  • We consider it may happen like with GLAMs, mid term results with educational sector will be better than short term results.

Any additional details:

  • Projects in Amical are designed and decided by the community, then our employee Kippelboy does the real life contacts (meetings, agreements, negotiation) and kick off, and the goal is that the follow up is mantained by the community of volunteers. When our employee is not needed anymore in a project, this is a measure of success for us.
  • WiR project at UOC University has been designed in phases. On this phase 1 his main goals was mapping the already published Open Materials in the universty (CC-BY-SA docs, Opencoursewares,...), specially focusing on Audiovisual materials (videos). Also mapping the teachers who are already doing Wikipedia-related projects and trying to scale this opportunities to the rest of the proffessors. The first phase of the residency will last from April to July 2014.


Program 4

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Office & administration
What are the objectives of this program? Please include metrics.
  • Basically, to obtain and establish a new ofice (headquarters) for Amical Wikimedia in Barcelona, and supply the office with the needed equipment for an organization of our size. Also, to ensure mobility of Board members across the territory to attend meetings etc.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Goal achieved during Q1
Activities conducted.
What worked and what did not?
  • As a result of sharing an office space, our staff member is growing his contact list, which may become projects probably during fall 2014.

Any additional details:

  • We still haven't signed the formal agreement (Fundació Puntcat Lawyer is working on it)


Program 5

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External reach & readers
What are the objectives of this program? Please include metrics.
  • Ensure Amical's presence in the international movement, ie. Wikimedia Conference, Wikimania, etc.
  • Foster Amical's collaboration with other chapters or thematic organizations.
  • Increase number of readers of Catalan Wikimedia projects by 5-7%.
  • Establish links with similar organizations in the Catalan-speaking territories (see Program 4).
  • Spread our "brand" throughout the Catalan-speaking countries.
  • Participate in the campaign "Navigate in Catalan" ("Navega en català") to promote the Internet in Catalan language.
  • Offer scolarships for Catalan Wikimedia projects contributors to attend Wikimania 2014 in London. The selection will be made by a jury composed of Amical members. The scolarships will not cover all the costs.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • On Q1 we reported that the number of readers of Catalan Wikipedia were increased by 34% from one year ago. We can now proudly say they increasing 54% compared with june13.
  • On June 2014 we achieved our top ever visits record on Catalan Wikipedia (41.8 M)
Activities conducted.
  • Amical managed ten scolarships of 350€ each to help Catalan wikimedians to assist to Wikimania 2014 (see webpage).
  • We are improving our presence in the Land of Valencia and in South of France (doing more outreach activities and trying to empower local existing communities)
  • Participate in the campaign "Navigate in Catalan" ("Navega en català") to promote the Internet in Catalan language. This website promotes the navigation in Catalan language and helps you setting up your computer and navigator into Catalan. 80k people has used it so far.
What worked and what did not?
  • The only thing we can evaluate for now is the increase of number of readers: those are very good numbers, greater than what we expected.
  • Although we are good ad projects (local and international), we still need to improve our presence in Meta and being more active in general international debates.
  • Following the Communication Strategic Plan we are improving our reach on local media, explaining content done by locals (e.g. local Wiki Loves Earth winners appearing on local press) (managed 100% by volunteers)
  • The Navigate in Catalan campaign is working well, as you may realise from our visit records.

Any additional details:


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • The Catalan Wikipedia June14 records visits is our biggest achievement. This may be a result of our real-life work, educational, GLAM, navigate in Catalan language project... and many other things. As said on Q1 we certainly can feel a real change on "public opinon" on Catalan Wikipedia and Wikimedians, yet a lot of people are now knocking at our door. We try to achieve movement goals keeping our organization closed to community and to projects. If community doesn't wants to do a project, we don't start it.
  • Also we received a very important prize (National Culture Prize), broadcasted by national TV.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • No major setbacks, fortunately. Still haven't figured out how to organize successful wiki meetups outside Barcelona.

What factors (organizational, environmental) enabled your success?

  • Open organization, help by most of Amical members, work together with the community, very good job by project leaders. Our employee's goal is to make possible and kick off the projects desired by the community. Our will is that projects are mid term self-sustainable (without Amical support).

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Everything worked out nicely!

What changes might you make in executing your initiatives into the next quarter?

  • None for now, but we must keep in mind that we will have to start preparing the 2015 Activities Plan and the FDC Proposal, which will require much effort and time by some of Amical members. That might have an effect on the foreseen plan.

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Media coverage April
Media coverage May
 
Journalist during an interview at Ràdio Barcelona (Cadena Ser)
Media coverage June
Other reports
Design Museum educational project final report (in Catalan but with same evaluation style that this FDC report): results: 24 classroms, 301 students, 227 improved articles, 6,4K edits.

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • NONE

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • YES

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • YES

Signature

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Once complete, please sign below with the usual four tildes.


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