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Grants:APG/Proposals/2013-2014 round1/Amical Wikimedia/Progress report form/Q3

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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Amical Viquipèdia
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/2014-12/31/2014
Contact information (primary) Primary contact name Arnau Duran Ferrero
Primary contact position in entity President
Primary contact username Arnaugir
Primary contact email arnauduran@gmail.com or president@wikimedia.cat
Contact information (secondary) Secondary contact name Àlex Hinojo
Secondary contact position in entity Member and employee
Secondary contact username Kippelboy
Secondary contact email alexhinojo@mail.com


Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • No big changes from what it was planned. The only remarkable change is that we have planned to mix our "Sister projectes meeting", our Tech group meeting and our Viquitrobada (anual editor's meeting) the same weekend of November so we can make sure everyone is coming and save some travel's money from year's budget.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • We created a new education portal in collaboration with teachers so we can facilitate scaling our educational projects and we crossed the 100 milestone of public libraries active on our GLAMwiki project (full list here)

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • During Q3 we focused mainly on Wikipedia and Wikiquote, where we organized an online contest to celebrate the 10th anniversary of Catalan Wikiquote (contest page): Traditionally we focused on Wikimedia Commons on September (Wiki Loves Monuments) but this 2014 we decided to move to a writing challenge (to create articles of monuments to put the pics of previous editions of WLM). This challenge has been organized on the basis of experience gained with the Catalan culture challenge organized in March-April 2014. In May 2014, Umepedia Challenge organized by Wikimedia Sweden reached also a good outcome. We are happy with the results and as a measure of success we can proudly say that the same concept has been adopted by Wikimedia Spain to extend the challenge to monuments of Spain during October 2014. Also, Wikimedia Austria has organized Denkmal-Cup, a challenge about monuments in German language, during October-December 2014.

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • We have 2 new Amical members. Our efforts this quarter (summer) have been focused on preparing online resources for edutational program. We have also celebrated some online contests where he have reached dozens of Wikimedians. Regarding outreach, you can check our detailed & dense schedule of activities on our monthly reports. We want to highlight the anual meeting of wikilibrarians, where we co-designed with librarians our 2015 GLAMWiki program of libray-activities, available here in Catalan

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Provide exchange rate used:

  • BCE: Euro/USD: 1,2773 (20/10/2014)

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees EUR 2.000,00 € 0,00 € 130,00 € 2.416,50 € 2.546,50 € 2.554,60 USD 3.252,64 USD
FDC grant EUR 74.000,00 € € 43.167,17 € 0,00 € 30.833,00 € 74.000,17 € 94.520,20 USD 94.520,42 USD
Other revenues EUR 10.000,00 € 25,00 € 5.241,20 € 20.330,09 25.596,29 € 12.773,00 USD 32.694,14 USD Billed but not collected 9.021,00 EUR

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Program 1: Amical-community relationship EUR 1.500,00 € 0,00 € 0,00 € 0,00 € 0,00 € 1.915,95 USD 0,00 USD o% Meeting is planned for Q4
Program 2: Sharing good practices EUR 2.000,00 € 0,00 € 0,00 € 0,00 € 0,00 € 2.554,60 USD 0,00 USD 0 % Is planned for Q4
Program 3: Improvement of the projects' content EUR 69.750,00 € 8.659,77 € 16.080,86 € 15.246,04 € 39.986,67 € 89.091,68 USD 51.074,97 USD 57,33%
Program 4: Office & administration EUR 6.150,00 € 283,83 € 245,72 e 338,76 € 868,31 € 7.855,40 USD 1.109,09 USD 14,12% Office has been rented for free
Program 5: External reach & readers EUR 6.600,00 € 489,11 € 5.083,55 499,71 € 6.072,37 € 8.430,18 USD 7.756,24 USD 92,01%
TOTAL EUR 86.000,00 € 9.432,71 € 21.410,13 € 16.084,51 € 46.927,35 € 109.847,80 USD 59.940,30 USD 54,57% N/A

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'


Program 1

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Amical-community relationship
What are the objectives of this program? Please include metrics.
  • Keeping close relationship between Amical Wikimedia and the community of editors, organizing events, meetings on IRC channel, meetups, etc.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • During summer months we stop organinz our IRC meetings due to difficulties to set up dates (people on holildays) Will restart in october (managed 100% by volunteers)
  • Our year public meeting (Viquitrobada) is being organised by volunteers, due for 15-16 November 2014. We have decided to sum several meetings (Tech meeting, Sisters projects meetings and Viquitrobada) and create one wiki-weekend so we can safe money and scale in organisational resources (travels, hotels...)
Activities conducted.
  • Some meetings for preparing Viquitrobada, Sister projects meeting and Tech group meeting.
  • We have done several rounds of community proposals to schedule our 2015 activities plan and 2015 APG plan.
What worked and what did not?
  • Is been hard to keep the IRC meeting during summer. Although it was not a deliberate decision, as it's driven by volunteers, it was paused by no action. We need to rebump it again on October as it is a great point for internal communication within the community.
  • Despite we have an open evaluation page for the community, the level of community participation on evaluation procedures is still low. They do it via mail or via other platforms (Village pump, Twitter), but It is hard to make people "formally comment" on our work.

Any additional details:

  • Despite


Program 2

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Sharing good practices
What are the objectives of this program? Please include metrics.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • To explain Amical's work to the main public. Metrics not applicable.
Activities conducted.
  • Our website event's calendar is now really active and records all of our outreach and public activities. See our plan until december.
  • Some public libraries have started to do their own Wiki activities projects and outreach. e.g. this local wikiprojecte led by a library and a local wikimedian: ca:Viquiprojecte:Castellar del Vallès
  • We published our Education portal, with some eduwiki reasons, done in collaboration with an educational sector proffessional
  • We celebrated our Wiki Loves Earth awards ceremony
  • Wiki Loves Earth Awards ceremony
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    We got a musical choral from Public servers
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    Winners and awardeds
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    People attending the event
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    And the winner is...
What worked and what did not?
  • It is great when you can scale the ambassador figure and your partners (public librarians) start to do wiki outreach among their own networks. This is working very well for us.

Any additional details:


Program 3

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Improvement of the projects' content
What are the objectives of this program? Please include metrics.
Progress against these objectives (include metrics and # of volunteers/staff involved)?

This is the main program of our annual plan. Our 2014 program 3 goals are:

  • Keep activities in cultural sector, putting our efforts specially in libraries and universities as main objectives.
  • Kick off some voice related projects on Catalan language.
  • Creation of 2 working groups: Tech and Pics one
  • Creating to do lists for Amical members to facilitate the commitment increase of new members.
  • Creation of a Wikicup or Wiki Challenge to improve Catalan Culture content in non Catalan Wikis
  • Promoting the release of Public Domain, CCBYSA and OTRS content.
  • Organizing a sisters projects meetings
Activities conducted.
  • GLAM projects
    • We keep on developing a particular wikiproject for detecting Public Domain, OTRS, or CCBYSA material in Catalan language, we create lists and volunteers import it to Wikipedia. (project page)
    • Public Libraries network wikiproject reached the milestone of >100 active public libraries. ( list here)
    • Anual meeting of wikilibrarians: We celebrate the project, evaluate it and draft 2015 plan.
    • Catalan History editathon. More info in Catalan. There was a photo walk and afterwards an edit-a-thon which involved also local people.
  • EDU projects
    • Memorandum and conclusions of first phase of Wikipedian in Residence at UOC university were presented and formally approved by project management. Second phase is under negotiation.
    • Viquiproject:GRACMON: Art History students of the University of Barcelona editing as an assignment. (3rd edition)
    • WikiArs project Kick of off the new season (4th year)
    • Viquiprojecte: Viquiclàssics: students from Universitat Autònoma de Barcelona editing ancient greek and latin classics Wikipedia articles as home assignment. (2nd edition) -> now expanded to other universities
    • Viquiprojecte IfMuc: 45 Musicology students improving catalans musicians bios as home assignment (copied project from previous Viquiprojecte ESMUC one.
    • Presentation of CCCB cultural project briefcase, featuring Wikipedia educational project for schools. (+info)
    • Ongoing project: wikiArS
    • Presentation of Results of Wikiproject Design Museum, where 300 students from 13 schools created design-related Wikipedia articles
    • Two workshops during the Catalan Summer University School in Prada de Conflent (Northern Catalonia, France)
    • wikiArS exhibition installed at Tarragona School of Art hall.
  • Wikipedia in education Conference by Kippelboy at University of Girona, adressed to teachers and librarians.
  • Kick off of a project with University of Barcelona related to linguistic correction
  • Introduction to Wikipedia and wiki philosophy presentation and start off of Wikiproject Arquitectura del PC at Barcelona School of Informatics (Polytechnic University of Catalonia)
  • wikiArS. Design of a new poster for wikiArS exhibition about roman age recreations.
    • Note: For regular outreach conferences and workshops, please visit our monthly activity reports, as the list is quite big.
What worked and what did not?
 
Wikiclassics presentation done by Ancient Literature University teacher.
  • Our online writing contests are related with real life conferences, fairs or events. This works very well for attracting talent and getting press atention. If there is a Festival of XXX in Barcelona... we do a small 1 week writing contest related to XXXX and it gets both the atention of Wikimedians, Press and organizers. It gets viral on social media. Prizes are related with the event (comics, books, tickets,...) We keep on working this model because is really easy to organize (via wiki templates) and gets both content, editors and atention.
  • Teachers are still difficult to reach. Although the educational project is tecnically easily scalabe, its big depending directly on the teacher decissions is making it grow slower than desired. Working on semesters make things grow slow.
  • Libraries and universities projects keep expanding.
  • We consider it may happen like with GLAMs, mid term results with educational sector will be better than short term results.

Any additional details:

  • Projects in Amical are designed and decided by the community, then our employee Kippelboy does the real life contacts (meetings, agreements, negotiation) and kick off, and the goal is that the follow up is mantained by the community of volunteers. When our employee is not needed anymore in a project, this is a measure of success for us.


Program 4

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Office & administration
What are the objectives of this program? Please include metrics.
  • Basically, to obtain and establish a new ofice (headquarters) for Amical Wikimedia in Barcelona, and supply the office with the needed equipment for an organization of our size. Also, to ensure mobility of Board members across the territory to attend meetings etc.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Goal achieved during Q1
  • Some board members attended Wikimania 2014
Activities conducted.
What worked and what did not?
  • As a result of sharing an office space, our staff member is growing his contact list, which may become projects probably during fall 2014.

Any additional details:

  • We still haven't signed the formal agreement (Fundació Puntcat Lawyer is working on it)


Program 5

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External reach & readers
What are the objectives of this program? Please include metrics.
  • Ensure Amical's presence in the international movement, ie. Wikimedia Conference, Wikimania, etc.
  • Foster Amical's collaboration with other chapters or thematic organizations.
  • Increase number of readers of Catalan Wikimedia projects by 5-7%.
  • Establish links with similar organizations in the Catalan-speaking territories (see Program 4).
  • Spread our "brand" throughout the Catalan-speaking countries.
  • Participate in the campaign "Navigate in Catalan" ("Navega en català") to promote the Internet in Catalan language.
  • Offer scolarships for Catalan Wikimedia projects contributors to attend Wikimania 2014 in London. The selection will be made by a jury composed of Amical members. The scolarships will not cover all the costs.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • On Q3 we reported that the number of readers of Catalan Wikipedia were increased by 34% from one year ago. We can now proudly say they increasing +65% compared with september 13.
  • On September 2014 we achieved our top ever visits record on Catalan Wikipedia (42.3 M)
Activities conducted.
  • Amical managed ten scolarships of 350€ each to help Catalan wikimedians to assist to Wikimania 2014 (see webpage).
  • We are improving our presence in the Land of Valencia and in South of France (doing more outreach activities and trying to empower local existing communities)
  • Participate in the campaign "Navigate in Catalan" ("Navega en català") to promote the Internet in Catalan language. This website promotes the navigation in Catalan language and helps you setting up your computer and navigator into Catalan. 85k people has used it so far.
What worked and what did not?
  • The only thing we can evaluate for now is the continuous increase of number of readers: those are very good numbers, greater than what we expected.
  • Although we are good at projects (local and international), we still need to improve our presence in Meta and being more active in general international debates.
  • Following the Communication Strategic Plan we are improving our reach on local media, explaining content done by locals (e.g. local Wiki Loves Earth winners appearing on local press) (managed 100% by volunteers)
  • The Navigate in Catalan campaign is working well, as you may realise from our visit records.

Any additional details:


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • The Catalan Wikipedia Sept 14 records visits is our biggest achievement so far. This may be a result of our real-life work, educational, GLAM, navigate in Catalan language project... and many other things.
  • Also moving from Wiki Loves Monuments to Monuments Writing challenge with similar success of participation was a major accomplishment for us. Read the English Report here.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Regarding educational projects, we need to improve our working protocol to enhance and keep on working with teachers we did on the previous semester. Once a semester finish we need to make sure the teacher wil repeat on the forthcoming semester.

What factors (organizational, environmental) enabled your success?

  • Bottom up projects led by the community where the staff acts as a 9to5/real life facilitator instead of project leading. Another key success is acting following a planned strategy.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Nothing in particular so far, but in Q4 Catalonia's political situation may affect our work with public institutions, specifically on Q4, where there is a planned kind-of referendum of independence planned for Nov,9.

What changes might you make in executing your initiatives into the next quarter?

  • We decided to mix 3 of our outreach biggest activities (Anual meeting, Tech meeting and sisters projects meeting) to the weekend of 15-16 Nov so we can better spend our budgets and make more people get together.

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Media coverage

September

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August

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July

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Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • NONE

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • YES

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • YES

Signature

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Once complete, please sign below with the usual four tildes.


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