Grants:PEG/Open Labs/OSCAL2016/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/Open Labs/OSCAL2016.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project status

Did you comply with the requirements specified by WMF in the grant agreement?: YES
Is your project completed?: YES

Activities and lessons learned

-Wikimedia Projects in Albania are quite new, so local contributors are trying to promote the projects with the focus on Wikipedia Albania. Part of the agenda were presentations and workshops for beginners. Also, we invited some experienced Wikimedians from Europe to share their experience how they started and to talk about their projects and how we can implement them in Albanian Wikiepdia. We understood from the questions raised by the participants that we should work more on the importance of Free Licenses like Creative Commons etc.

Activities

We invited to apply Wikimedians from Albania and Kosovo and Europe to be part of the event and organize workshops, presentations and host infobooths, and they accepted these invitations. We gave all the support they needed to organize these sessions. Our documentation online can be found here on Commons: https://commons.wikimedia.org/wiki/Category:OSCAL_2016 OSCAL2016 agenda is documented here: https://wiki.openlabs.cc/faqja/OSCAL_2016/Axhenda but below you can also find the session related to Wikimedia project:

Jan Louzek - Freedom of Panorama
Gwen Franck - Introduction to Creative Commons
Lars Haefner - Wikipedia – Making Albania Accessible
Arianit Dobroshi - Rethinking the Albanian Wikipedia
Kiril Simeonovski - 15 years of Wikipedia
Riccardo Iaconelli - WikiToLearn - Top class education goes open
Ismet Azizi - Wikimedia SQ Editaton
Wikimedia Meetup
Was also hosted a Wikimedia infobooth for both days.

Lessons learned

What worked well?

Considering that there were around 350 participants, we think that during OSCAL were covered all the subjects that matter about Wikimedia, such as Freedom of Panorama, first steps on editing on Wikipedia, licenses, booth and meetup where people could also ask if they had another question or on which project to contribute. This was a good opportunity to promote Wikimedia projects and inspire people as well.

What didn't work?

Since back in OSCAL2016 the organizing team didn't have a lot of experience in using metrics tool to measure the articles, it wasn't easy to track the articles or other measurable contributions made during the conference days.

What would you do differently if you planned a similar project?

Since all the events organized by Open Labs, including OSCAL, are organized on a volunteer basis, and OSCAL has more than 70 speakers and around 350 participants there was a lot of work to be done, and tasks to follow up before and after the conference. Unfortunately, the team did not have a dedicated group and experience to deal with Wikimedia grants, the team missed the deadline for the report of the grant that OSCAL received from the Wikimedia Foundation. This is definitely something which we will do differently in the future since now some of people who are part of the organizing team are experienced Wikimedia contributors.

Learning patterns

Outcomes and impact

Outcomes

Provide the original project goal here.: The main project goal was to contribute on Wikipedia Albanian Language and raise awareness on Wikimedia projects.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: Yes, the project goal was achieved. It was ran a competition during OSCAL 2016 and as seen in the pictures here: https://commons.wikimedia.org/wiki/File:OSCAL_2016_-_conference_moments_93.jpg, https://commons.wikimedia.org/wiki/File:OSCAL_2016_-_conference_moments_96.jpg, https://commons.wikimedia.org/wiki/File:OSCAL_2016_-_conference_moments_95.jpg

there were at least 15 people involved during this workshop.

Progress towards targets and goals

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
Number of newly registered users: 5	5	The goal for this event was achieved. The event had the target number of newly registered users.
Number of individuals involved: 30	more then 30	The event had the target number of individuals involved.
Number of articles added or improved on Wikimedia projects: 15	more then 15	The event had the target number of articles added or improved on Wikimedia projects.
Number of new images/media added to Wikimedia article pages: 10	10	The event had the target number of new images/media added to Wikimedia article pages.

Global Metrics

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	6	The event had speakers from Wikimedia Czech, Wikimedia Italia, Wikimedia Swiss and two administrator of Albanian Wikipedia.
2. # of new editors	5	During the event it was managed to recruit new editors thanks to the workshops and presentations hosted.
3. # of individuals involved	30	The event gathered active and new contributors who were part of this sessions and worked in creating or improving articles in the Albanian language.
4a. # of new images/media added to Wikimedia articles/pages	10	The event gathered active and new contributors who were part of this sessions and worked in adding images/media added to Wikimedia articles/pages.
4b. # of new images/media uploaded to Wikimedia Commons (Optional)
5. # of articles added or improved on Wikimedia projects	50 articles	during the workshops there were created/improved more then 50 articles in the Albanian language.
6. Absolute value of bytes added to or deleted from Wikimedia projects		we can't measure the value of this metric.

Learning question: Did your work increase the motivation of contributors, and how do you know?

Yes, because people who were part of OSCAL joined afterwords other smaller events that we organized afterwards, and some of this people are now very active contributors of the Wikimedia project.

Impact

What impact did this project have on WMF's mission and the strategic priorities?

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

By having a lot of talks and workshops related to Wikimedia projects as below and let people know for all of the Wikimedia project so they can found in which of them they like to contribute.

Jan Louzek - Freedom of Panorama
Gwen Franck - Introduction to Creative Commons
Lars Haefner - Wikipedia – Making Albania Accessible
Arianit Dobroshi - Rethinking the Albanian Wikipedia
Kiril Simeonovski - 15 years of Wikipedia
Riccardo Iaconelli - WikiToLearn - Top class education goes open
Ismet Azizi - Wikimedia SQ Editaton
Wikimedia Meetup
Was also hosted a Wikimedia infobooth for both days.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: YES

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

PLACEHOLDER TEXT. SEE INSTRUCTIONS AT Grants:Index/Create financial report.

Total project budget (from your approved grant submission): 953 EUR

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): 953 EUR

Total amount spent on this project: 1006,76 EUR

Total amount of Project and Event grant funds spent on this project: 953 EUR

Are there additional sources that funded any part of this project? List them here.: Yes, our own funds to fill the difference in expenses which exceeded the grant funding.

Remaining funds

Are there any grant funds remaining?: Answer YES or NO.; NO

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

PLACEHOLDER TEXT

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

PLACEHOLDER TEXT