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Grants:PEG/UG TH/WLX in Thailand 2016/Report

< Grants:PEG | UG TH/WLX in Thailand 2016
Report accepted
This report for a Project and Event grant approved in FY 15-16 has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.


Project status

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Did you comply with the requirements specified by WMF in the grant agreement?
YES
Is your project completed?
YES

Activities and lessons learned

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Activities

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Main activities
  1. Wiki Loves Earth (WLE) 2016 in Thailand
  2. Wiki Loves Monuments (WLM) 2016 in Thailand
  3. Wikipedia Asian Month (WAM) 2016 in Thailand
  4. May to August 2016 Education program, ICCH224 (2015-16T3)
  5. September to December 2016 Education Program, ICCH224 (2016-17T1)
Side activities

We have organised 8 monthly meetups which were mainly devoted to the education program (ICCH224), student training, and general discussions related to Wikipedia movement.

  1. 2016-06-25 Wikipedia:Meetup/Mahidol University/2
  2. 2016-07-27 Wikipedia:Meetup/Mahidol University/3
  3. 2016-08-27 Wikipedia:Meetup/Mahidol University/4
  4. 2016-09-24 Wikipedia:Meetup/Mahidol University/5
  5. 2016-10-29 Wikipedia:Meetup/Mahidol University/6
  6. 2016-11-20 Wikipedia:Meetup/Mahidol University/7
  7. 2016-12-15 Wikipedia:Meetup/Mahidol University/8
  8. 2017-02-03 Wikipedia:Meetup/Mahidol University/9

Lessons learned

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What worked well?
  1. The well-established arrangements of the photo contests worked well, and this year we have a new record for the number of submissions for the WLM.
  2. Physical meet-ups were very productive as we are building a stronger community toward becoming a future Wikimedia chapter.
  3. We were able to expand and maintain close relationship with our local GLAM partners.
  4. A total of 11 university students took part in the education program, ICCH224 (2015-16T3) and ICCH224 (2016-17T1). Ten were new users. High quality contributions were made to more than 12 articles related to chemistry in the English Wikipedia.
What didn't work?
  1. Due to time constraints we did not organise as many edit-a-thons as we would like.
  2. Retention rate of new editors was low.
  3. We wish to have more people with different skills and expertise to shorten the turn around time.
What would you do differently if you planned a similar project?
  1. Get several local Wikipedia admins into the team or become admins ourselves and prepare well in advance.
  2. As we have implemented the Wikipedia writing assignment in multiple courses at a university level, we look forward to measuring the success of Wikipedia in the academic context (e.g, student learning, self-directed learning, suitability of Wikipedia for education) rather than using the ordinary means such as number of bytes, articles created, uploads.
  3. Since monthly meetups were successful, more will be organised in 2017.
  4. We plan to organise more article contests next year and make it more appealing. There are several ways to do so, for examples, change of topic, a different target audience and better advertisement. Combine these contests with physical meetups and edit-a-thons.
  5. We will be engaging in more international contests such as “La mujer que nunca conociste”, which will be hosted by Iberocoop:Portada.
  6. We are planning to parter with more local organisers in hosting our activities.

Please see Grants:Project/Rapid/WLX in Thailand 2017

Learning patterns

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Outcomes and impact

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Outcomes

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Please refer to the event pages for outcomes and impact:

Provide the original project goal here.
  • We expect to receive at least 3,000 files uploads for both the WLE and WLM.
  • We expect at least 10% of the uploads are quality images and will be used in various project over a period of time.
  • We expect to have at least 5 volunteers in the organising team.
  • We expect to have professional photographers, columnists as judges.
  • We expect at least 100 articles to be created on Thai Wikipedia in WAM.
  • We expect at least 30 volunteers to participate in WAM.
  • We expect to have at least 3 active volunteers as organising team and judges in WAM.
  • We expect to gain new editors on Thai Wikipedia.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.

Overall, we have achieved the original goals. We received the highest number of submissions ever for Wiki Loves Monuments. And as part of the two photo contests, we gained one more local partner, and we are looking forward to organising a photo exhibition later this year (Mid 2017). One of our organisers, Taweetham, is a professor at a public university in Thailand. He has implemented Wikipedia Writing Assignment in one of his courses since 2014. This is the first year that we included the education program as part of the grant report. Out of 11 students who participated in the education program, 10 were new users. Some continued to contribute to Wikipedia even after the course ended. Results of this year's implementation are tabulated below. It is also the first year ever to organise monthly meetup. It was an effective means to strengthen the community towards becoming a future chapter. Although expectations and results are met, there is always room for improvement. Number of editors involved in the WAM decreased from last year. This can be attributed to several reasons. The event may be perceived as "saturated", and did not attract as many editors as we thought. The advertisement before the beginning of the event might not be sufficient. Retention of new editor also remains a challenge.

Progress towards targets and goals

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Project metrics

Project metrics Target outcome Achieved outcome Explanation
We expected at least 3,000 uploads for the WLM and WLE. We had 4,707 and 427 uploads for the WLM and WLE, respectively. Target reached. We received more than 3,000 uploads. Number of uploads for both photo contests increased by 215% (from 2,383 uploads to 5,134). We had longer period of advertisement, and credits our sponsors who helped spread the news.
We expected the submitted photographs (for WLE and WLM) to win international prizes. Two photographs won international prizes. Target reached. Two photographs won international prizes, each for the WLE and WLM.
We expected 100 articles created or improved and at least 30 volunteers to participate in the WAM. 45 articles were created and only 6 people participated. Target not reached This year's Wikipedia Asian Month unfortunately was not as popular as last year's. We failed to attract new participants.
We expect to have at least 3 active volunteers as organising team and judges. We have exactly 3 people in the organising team. Target reached


Global Metrics

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For more information and a sample, see Global Metrics.

Wikipedia Asian Month (WAM)
Metric Achieved outcome Explanation
1. # of active editors involved 8 editors 8 editors for WAM
2. # of new editors 0 editor Participants were either last year's participants or those that normally contribute to Wikipedia.
3. # of individuals involved 11 individuals 8 editors and 3 organisers for WAM
4a. # of new images/media added to Wikimedia articles/pages 0 image The project focused solely on participation and articles written/improved, the goal was not to collect images.
4b. # of new images/media uploaded to Wikimedia Commons (Optional) 0 uploaded media The project focused solely on participation and articles written/improved, the goal was not to collect images.
5. # of articles added or improved on Wikimedia projects 45 articles 45 articles were created as part of WAM.
6. Absolute value of bytes added to or deleted from Wikimedia projects 1,126,592 bytes (net sum)


Wiki Loves Monuments (WLM)[1] and Wiki Loves Earth (WLE)
  • The tool only tabulated WLM statistics. It did not include that of the WLE.
Metric Achieved outcome Explanation
1. # of active users involved 150 users There were 85 and 65 users for the WLM and the WLE, respectively, who uploaded images
2. # of new editors 62 editors (WLE only)* Out of 85 users participated in the WLM, 62 were new users (Those registered after the announcement of the event until last day of submission)
3. # of individuals involved 89 editors (WLM only)* 89 individuals were involved in the WLM. 85 were contest participants. The rest were organisers, judges and local volunteers.
4a. # of new images/media added to Wikimedia articles/pages n/a This project focused solely on images uploaded, the goal was not to write/improve articles.
4b. # of new images/media uploaded to Wikimedia Commons (Optional) 5,134 uploads A total of 5,134 images were uploaded (4,707 images for WLM and 427 for WLE ).
5. # of articles added or improved on Wikimedia projects 53 articles Images from the WLM and WLE were added to 53 pages across all Wikimedia projects.
6. Absolute value of bytes added to or deleted from Wikimedia projects 21,986.4 megabytes (WLM only) 21,986.4 megabytes were added to Wikimedia Commons as part of the WLM


Education program (ICCH224)
Metric Achieved outcome Explanation
1. # of active editors involved 13 individuals 11 students, 1 lecturer, and 1 campus ambassador
2. # of new editors 10 new editors out of 11 students participated, 10 were new students who registered after the course began
3. # of individuals involved 13 individuals 11 students, 1 lecturer, and 1 campus ambassador
4b. # of new images/media uploaded to Wikimedia Commons (Optional) 51 images
5. # of articles added or improved on Wikimedia projects 11 articles 7 were added and 4 were improved
6. Absolute value of bytes added to or deleted from Wikimedia projects 50,540 bytes (net sum)


Learning question
Did your work increase the motivation of contributors, and how do you know?
YES and no

YES: There were many people (>100) involved in the activities. We have inspired photographers to participate in our movement. We have organised edit-a-thons and meets ups. We have send t-shirts to existing volunteers/admin on Thai Wikipedia and partner organizations. Our physical presence definitely motivated so many people.

no: Some volunteers may burn out during the project and delays/unprofessionalism in some aspects may be demotivating for some people. We believe that it is an unavoidable side effect of the project of this scale.


Impact

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What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects? By organising two photo competitions and education program, we have increased participation in three Wikimedia Projects

  • Thai Wikipedia
  • English Wikipedia
  • Wikimedia Commons

Option B: How did you improve quality on one or more Wikimedia projects? The nature of photo competitions is to archive the best quality compared to existing work on the projects. As part of the education program, we ensured that all uploads to the commons and text written in the English Wikipedia are of high quality. Students were asked to reupload a new version of the media if the quality did not meet the standard set by the instructor. To further ensure the quality of the added texts, students were also encouraged to peer review other students' work. Overall student's contribution was also constantly monitored by our campus volunteer, user:Athikhun.suw. The products will be set as examples of good quality work in three Wikimedia Projects.

  • Thai Wikipedia
  • English Wikipedia
  • Wikimedia Commons

Option C: How did you increase the reach (readership) of one or more Wikimedia projects? As we have reached out to the general public during the course of the three competitions and side activities, we increased readerships of three Wikimedia Projects.

  • Thai Wikipedia
  • English Wikipedia
  • Wikimedia Commons

Reporting and documentation of expenditures

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This section describes the grant's use of funds

Documentation

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Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
Yes at "Fri, 31 Mar 2017 23:03:15 -0700 (PDT)"

Expenses

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Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
Number Category Item description Unit Number of units Cost per unit Budgeted cost (THB) Actual cost (THB)** Notes
1 Awards Cash prize, trophy and certificate for the 1st winner, trophies and certificates for 2nd-10th winners (1st prize=10,000THB Trophies and certificates for 2nd-10th=10,000THB)
 contest 2 (WLM & WLE 20,000 40,000 36,560
2 Promotion (1) Web hosting, domain name, online advertisement and other associated costs

(2) Promotional materials (e.g. flyers, posters, postcards, calendars, t-shirts), postage and other cost associated with physical mailing of promotional materials

19,000 9,470
3 Wage Financial support for winners/participants to attend meetup/award presentation ceremony

(1) actual amount but no more than 3,000THB

(2) On average, it should be ~1,500THB per person.

person 30 1,500 45,000 0
4 Meetups 10 monthly meetups (venue and food for about 10-20 volunteers/participants during the course of the project) meeting 10 1,000 10,000 6,435
5 Contingency Incidental costs (Custom duty+other charges on WP merchandise sent by WMF, travels, phone calls, souvenirs/trophies for local corporate partners, exhibition of photos at the conclusion of the program, extra postage fees, stamps and packages etc.) 7,500 0

**The content in the above table is not complete and is subject to change (as of 18 Feb 2017).

Total project budget (from your approved grant submission)
Approved THB121,500 (~USD3,500).
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
Requested THB121,500 (~USD3,500).
The actual received amount was THB60,312.40 due to currency fluctuation.
+ Remaining fund from the previous grant was THB60,232.42.
Total amount spent on this project
THB52,465
Total amount of Project and Event grant funds spent on this project
THB52,465
Are there additional sources that funded any part of this project? List them here.
No cash support but several in-kind support from partners. We received awards/souvenirs from Pantip.com/Siam Society/Dtac to distribute to participants and volunteers.

Remaining funds

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Are there any grant funds remaining?
YES
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
THB68,079.82
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
The new grant application is Grants:Project/Rapid/WLX in Thailand 2017.
The funds remaining from this grant in the amount of THB68,079.82 were deducted from another grant payment for Grants:Project/Rapid/WLX_in_Thailand_2017.

References

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  1. ↑ "Wiki Loves Monuments statistics". 2016-05-05. Retrieved 2016-05-05. 
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