Grants:PEG/User:Ganesh Paudel - Wikipedia Expansion Program in Nepal/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/User:Ganesh Paudel - Wikipedia Expansion Program in Nepal.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Compliance and completion

Did you comply with the requirements specified by WMF in the grant agreement?: Answer YES or NO.; YES

Is your project completed?: Answer YES or NO.; YES

Did you use any of the grant funds?: Answer YES or NO.; YES

Activities and lessons learned

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.

Activity :Getting Affiliation from WMF as Chapter:

(By-laws verification from Lawyer, Bylaws translation (by notary public) and Registration.)

Input = Bylaws was drafted (in Nepali Language) and discussed in committee and in the Wiki before sending to the lawyer.
Output = By-laws of proposed Wikimedia Nepal is reviewed to make compatible to the format required at the registrar office; Draft Bylaws of proposed Wikimedia Nepal is prepared in English.
Outcome = Wikimedia Nepal (Proposed) has got a draft by-laws in Nepali Language and English Language (Nepali Draft Bylaws; English Draft Bylaws)

(Other activities: Contract has been signed as user group "Wikimedians of Nepal" with Wikimedia Foundation; Wikimedians of Nepal has purchased a steel cupboard (shelf) to put its official documents and small equipments like Projector, Internet device etc.)

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

Taking shape of chapter gradually.

What did not go well?

Very lengthy process of chapter formation; November decision of WMF board pushed our possible date to have chapter.

What would you do differently if you planned a similar project?

PLACEHOLDER TEXT

Activity : Nepali Wikipedia 11th Anniversary (June 3, 2013)

Planned activites were:

Formal Talk Program, and Cake party.

One- Day event with Editathon

Rewarding best contributor

Progress Made:

Formal Talk Program, and Cake party.

One- Day event with Editathon - 45 people participated, learned to write in Wikipedia and contributed over 20 articles.

Rewarding best contributor- outlined best contributors but this activity could not be completed.

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

In the talk the Chancellor of Nepal Academy participated as chief guest and addressed the talk. Many distinguished guests participated in the 11th Anniversary party.

What did not go well?

rewarding best contributor-

What would you do differently if you planned a similar project?

Would plan and mobilize more volunteers from early.

Activity : Outreach programs

Planned activites were:

Outeach in at least 10 Colleges and junior colleges

Progress Made:

Advanced College, Kupondole - 200 participants
Prime College, Nayabazaar - 150 Participants
Santwana College, Baneshwor - 35 Participants
New Summit College, Mid Baneshwor - 35 Participants
Outreach in Collaboration talk with Nepal Awadhi Samaj - 35 Participants
Outreach in Collaboration talk with Nepal Academy (two meetings with the Chancellor, VC and board) - 10 Participants
Wikipedia Orientation during SFD Week 2013 Event at the Himalayan College of Engineering-22 Participants
Wikipedia Orientation during SFD Week 2013 Event at theat BernHerdt College -25 Participants
Wikipedia Orientation during SFD Week 2013 Event at theat Sagarmatha College 18 Participants
Wikipedia Orientation during SFD Week 2013 Event at theat ASCOL College-
Wikipedia Orientation during SFD Week 2013 Event at theat ACME College - 25 Participants
Wikipedia Orientation during SFD Week 2013 Event at theat Patan Campus- 45 Participants
Wikipedia Orientation during SFD Week 2013 Event at theat Ambition College - 30 Participants

Note: Wikipedia Orientaion Outreach was conducted during Software Freedom Day (SFD) Week 2013 outreach program in collaboration with FOSS Nepal Community's college talk programs.

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

Presentations could give basic idea on Wikipedia. Increased enthusiasm to edit Wikipedia

What did not go well?

Scarcity of resource persons; Difficulty to syncronzing and coordinating time of volunteers with the colleges and students.

What would you do differently if you planned a similar project?

Would prefer to have paid staff to coordinate for time of the volunteers. Wiki School (regular session) may help to let sufficient practical session to new editors.

Activity : Wiki Women Initiative & Mentoring program

Planned activites were:

One Interaction program with women leaders from political parties; at least 3 outreach programs in girls college and women organizations; One editathon on women & gender.

Progress Made:

One day interaction on "Gender in Wikipedia" Interaction with journalists and writers active in gender issues.

Under the joint collaboration of Wikimedians of Nepal, Wikiwomen initiatives & Media Advocacy Group (MAG), a one day interaction program on “Gender in Wikipedia” was organized on 18th December 2013 at SAP Falcha, Kathmandu. Participants from print and broadcast media along with representatives of civil society organizations working for women were present in the program where they were highlighted about wikipedia as the source of information and the technical procedure of contributing in wikipedia. Mr. Ganesh Paudel (President of Wikimedia Nepal), Mr. Prakash Neupane (Community member and open knowledge foundation ambassador) and Ms. Srijana Timisina (Community member and member of Wikiwomen Initiative) presented the thematic presentation on introduction, aspects, process and gender issues in wikipedia respectively. Ms. Babita Basnet, President of MAG facilitated the interaction program.

Outreach and Edit-a-thon - 2 events - at TEWA (Women philanthropic organization), and at Sunway International Business School on the accusation of International Girl's in ICT day Wikimedia Nepal, Wikiwomen initiatives and Open Knowledge Foundation Nepal organized wikipedia Outreach and editathon for girls on 25th April 2013. 25 girls were participated. Can be viewed in here

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

New women contributors want to contribute for Wikipedia. They want to write about gender issues.

What went well?

Enthusiasm from the women to learn encourage to conduct more programs.

What did not go well?

Because of LESS number of Wiki-women volunteers to conduct activities, could not complete all activities.

What would you do differently if you planned a similar project?

Would prefer to have paid staff to coordinate for time of the volunteers. Wiki School (regular session) may help to let sufficient practical session to new editors.

Activity : Wikipedia Education Program (Piloting in 2 colleges)

Planned activites were:

2 College X 12 weeks program (As per the Wikipedia Education Program curriculum)

Progress Made:

12 Weeks WEP program at Islington College (from June 09-August 04, 2014): Begining with 150 students orineted about Wikipedia and WEP, 50 selected for three days session on Wikipedia and finally 26 gone through the entire 12 weeks WEP program. 15 among them graduated and awarded Wikipedia Driving License (WDL)
1 Week WEP program at Islington College (from February 02-06, 2014): 30 fresh students of BIT computing at Islington college received the 1 week WEP training.
1 Day WEP program at Sanothimi Education Campus (Feburary 16, 2014): 28 students of BEd (ICT for Education)2nd year received one day WEP program.
1 Day WEP program at Sanothimi Education Campus (Feburary 28, 2014): 27 students of BEd (ICT for Education) 3rd year received one day WEP program.
5 Wiki School session (Weekly Wikipedia hands on session) completed with participation of 22 new-commer to wikipedia in Nepal.

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

The pre-WEP planning by the WEP coordination team in Nepal and support from the WEP Education team members at the WMF gave great insight in design the WEP piloting in Nepal. The regular sharing, meeting and on-the fly improvisation of the small details of the WEP course content as per the WEP curriclum gave a live and resourceful flexibility to the WEP resource person and coordination team. Working on a broader schedule with clear role expected from each resource person and synchronization them with others by the coordination team proved vital for the participants. The practice of involving atleast two resource person peers for each session was also important to make the session more interactive and with divese view-points. Wikipedia Driving License (WDL) was very well received the Wikipedia learners. Various other variation like One week (10 hours), One day (7 hours) and Half day -Wiki-School (3 hours) sessions of WEP were also practiced. It was observed that all of these programs had different kind of output among the participants.

What did not go well?

The participation in all the WEP program were very enthusistic. Especially, the enthusiam was more entergetic in shorter period WEP, whereas it little less for longer duration WEP program like 12 weeks and one week. However, the outcome was almost the opposite. The number of contribution of the participants after the completion WEP program was higher than expected from those, who participated in the longer term WEP program,compaired to shorter term WEP program.

What would you do differently if you planned a similar project?

12 week WEP program was an resource intensive program. Both in terms of heavy time commitement from the WEP coordination team and the resource person during the peak office hours on the week-days. And the continuious engagement ofthe students during their study hours. We could complete the first 12 weeks WEP programs with extra effort at the Islington Colege, as it was their summer break. But finding another suitable college to commit for 12 weeks students and college time during the duration of 3 months in the credit hours was challenging demand. So, when we plan next WEP at such a greater extent, that we will need to plan and integrate the WEP program in the college schedule from the begining.

Also, having paid project staff to coordinate for time of the volunteer resource person. Wiki School communication (regular session) may be helpful for better communication, coordination and follow up with new Wikipedia editors.

Activity : Wiki Loves Monument (Photo contest on monument sites of Nepal)

Planned activites were:

Meeting the Government authorities, forming calendar, run orientation program, indexing the sites and kick off the event Evaluation and choose the winners, reward the winners with cash prize and certificate

Progress Made:

WLM conducted in September 2013 - Gathered 2,621 photographs in Commons.
Collaboration with Nepal Government, Department of Archaeology.

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

PLACEHOLDER TEXT

What did not go well?

PLACEHOLDER TEXT

What would you do differently if you planned a similar project?

For a time-bound program like WLM, it is more useful to prepare a time-schedule chart/calander with respective action plan and responsibilities of the team members so as to synchronize every move on the go and check back as necessary.

Activity : Enabling Internet facility For Outreach, Editathon and education programs

Planned activites were:

At least two wireless devices and internet broadband package

Progress Made:

Purchased One device of NT Wi-max (Wireless Internet) with 3 month data package.
Purchased one wireless router
Purchased one wireless data (EVDO)

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

The wireless internet service helped to tackle the problem of having scarcity of internet connectivity in many outreach places.

What did not go well?

COI in preference to the services, Volunteers involved in Outreach activities tried to purchase the packages in the early phase of the project implementation, other community members were not positive. Hence, as a resultant, some of the early bird outreach voluteers prefered to pay for these Internet packages from their own pocket inspite of provision made in the project grant document. Though, these packages were puerly used for Wikipedia Expansion program only.

What would you do differently if you planned a similar project?

Would try to reduce COI, Would request community members to discuss and understand the requirement during the grant discussion rather than preventing from implementing the approved grant program.

Activity : Collaboration Meetings

Planned activites were:

Meetings with other Open communities and organizing Open movement events (at least 5 events), Open Document Event, Software Freedom Week event, Open data/ Open Map event, Open community conference, ICT Conference.

Progress Made:

Co-organizer and participat in the Software Freedom Day 2014 Celebration in Nepal. (no financial contribution made*)
Open Data Day, participated as organizing lead for Open Data Day celebration in Nepal.
Organized and participation in Education Freedom Day-2014
Celebrating partner for Document Freedom Day-2014 celebration
WikiProject Med Meeting in Kathmandu
Collaboration meeting with Awadhi Language Community.
Contribution to the meeting called by Department of IT for planning the short-term, medium-term and long-term IT Roadmap of Nepal from Wikimedians perspective.
Partnering in the ICT Conference could not be acheived.

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

All open communities participated in collaboration.

What did not go well?

Wikimedians of Nepal community could not contribute towards financial contribution as was outlined in the project grant document and committed to the SFD organizing committee in advance. Due to difference of opinion among the Wikipedian of Nepal team members the allocated fund could not be contributed towards this noble cause. Which resulted in some bitter experince in enabling wider collabration possibility among the free communities in Nepal.

What would you do differently if you planned a similar project?

Will have more pre-event/ pre-activity discussions with open communities for possible collaboration.

Activity : Media for expansion projects (Video)

Production and localization to existing media, CD/DVD publishing, Media to support new users/editors about writing, editing articles and uploading photos etc. will be published in CD/DVD and through the Commons and You tube Progress: One video based on "Gender in Wikipedia" Interaction program. (incomplete)

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

PLACEHOLDER TEXT

What did not go well?

Could not produce expected Audio-visual products.

What would you do differently if you planned a similar project?

Will set goal of future product, set timeline and firmly work.

Activity : Printed Media

–Browsers, Stickers, Small banners, book on introduction to Wikipedia,edit cheat-sheet (general tags), Why Wikipedia etc. Progress:

Stickers and visiting cards for Wikimedians of Nepal board members - Printed
Browser of Wikimedians of Nepal - Printed (10,000 pcs.)
Cheatsheet (Wikipedia editing quick markup sheet) including Nepali traditional and romanized keyboard - Printed (10,000 pcs.)
Wikipedia Bookmark (Nepali) - Printed (10,000 pcs.)
Wikipedia Bookmark (English) - Printed (5,000 pcs.)

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

Design and concept of future products

What did not go well?

Printing procedure became lengthy. Outreach volunteers wanted it to have and other did not. There were a lot of issues raised unnessirily. Difficulties faced to have dedicated volunteers to collect quotations etc.

What would you do differently if you planned a similar project?

Would prefer to have paid staff to coordinate to collect price lists, prepare design and have print out.

Activity : LCD Mobile Projector for presentation

Planned activites were:

Qty(With accessories, long power cords etc.)

Progress Made:

Projector (Dell M210X) - Purchased
Projector Screen - purchased
Tripod for Projector - Purchased
HDMI Cable for Projector - Purchased
VGA Cable for Projector - Purchased
Wireless Keyboard for Presentation - Purchased
Multimedia speakers for presentation - Purchased

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

The choice of the multimedia projector was praised by all. Especially, the small, mobile size along with tripod made it a good choice for all kind of presentation venue. The inclusion of wireless keyboard, mouse, USB speaker, long VGA, HDMI cable made this kit a complete fail-proof kit for any kind of multimedia presenation (note: provided the electricity was available ;)

What did not go well?

Took very long period to purchase. Had to spend a lot amount for hiring projectors.

What would you do differently if you planned a similar project?

Would prefer to have paid staff to coordinate to collect price lists, find best product and purchase.

Project goal and measures of success

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/User:Ganesh Paudel - Wikipedia Expansion Program in Nepal to review the goals and metrics listed in the approved submission.

Project goal

Provide the project goal here.

Multiply and strengthen the community
Lead the movement towards sustainability.
Give the movement necessary environment and encourage community members to contribute to free-knowledge activities.
Publicize the community's work and provide public information about the wiki platform that is supporting the nation for developing free local content.

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.: Yes,

Community contributing to Wikipedia is increased gradually. Contributors were taught to give quality contribution through Wikipedia Education Program of different modules.
WEP a platform to produce future Education Ambassador has aimed to lead the movement towards sustainability.
Collaboration with various open communities have broadened the sphere of contributing in free-knowledge activities. The collaboration of all community has given environment and also encourage their members to contribute.
Various outreaches, Interactions with communities of various field has raised the reach of knowledge on Wikipedia. Some of these activities were covered by media that also helped to publicize the community volunteer's works.

Measures of success

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.

Growth in number of edits in wiki projects Expected to increase the total edits from 350,000 to 370,000
Growth in number of active editors in existing Wiki projects in Nepal is expected to grow from 75 to 100
Growth in number of active women editors is expected to increase from 3 to 10.
Participation of people in WLM Expected to upload 2,000 photos of monument sites in Nepal.
Participation of people in Wikipedia Education Program.

Provide an overall assessment of how your project went according to these measures.

Growth in number of edits - Reached to 400,000 edits (13th May 2014)
Growth in number of active editors in existing Wiki projects in Nepal - Reached upto 164 Active users (February, 2014)
Growth in number of active women editors - Constant
Participation of people in WLM projects - Uploaded 2,630 photos to Commons.
Participation of people in Wikipedia Education Program (WEP)- Wikipedia Eduation Program reached to 257 new user/students through various piloting of WEP in Nepal. From these, 111 newly arrived Wikipedians were given in-depth Nepali Wikipedia editing hands on training session, which was also reflected in the increase in number of active users during the months when WEP program were being implemented.

Media Coverage We could get some media coverage of our activities during this period. Details of media coverage can be viewed in our meta page here.

If you were to plan a similar project, would you measure it differently? If yes, please explain how.: Yes, Would evaluate with some numeric measures using Wiki Matrix etc.

Impact

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.

Stabilize infrastructure
Increase participation
Improve quality
Increase reach
Encourage innovation

Stabilize Infrastructure- On broader level, the advocay and lobbying begin from the Wikimedia Nepal community with the concenred stakeholders in Nepal and within the Wikimedia movement resulted in begining of the Wikipedia Zero in Nepal with NCell a mobile service provider in Nepal. Internally Wikimedians in Nepal also became equiped with better internet connectivity in the remote locations in Nepal and multimedia projector.

Increase Participation - Every activities were centered to have more peoples particapation. Over 450 people participated through WEP, WLM and editathon.

Improve Quality - Through the Editathons, WEP and WLM many articles qualities were increased.

Increase Reach - The reach of Wikipedia knowledge was directly reached over 1,000 people by outreach, talks and presentations.

Encourage Innovation -

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: Yes.

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.: These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.; Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.

Item	Allocated Amount	Amount Spent	Currency	Variance	Note
WMNP Affiliation	58122.54	31760	NPR	26362.54	Basics for chapter formation is achieved. Continued with user group module for upcoming one year.
Nepali Wikipedia 11th Anniversary	58122.54	37827.34	NPR	20295.2	Venue cost of the Anniversary program was sponsored by Prime College.
Outreach programs	169524.07	44025	NPR	125499.07	Volunteers travel expense was not paid; Participants were not provided with any refreshments; Other logistics cost were born by the colleges itself; Collaborating with FOSS Nepal and other Community outreach also saved the cost.
Wiki Women Initiative	58122.54	35000	NPR	23122.54	Wiki-Women Editathon could not be accomplished. Media Advocacy Group (MAG) was partnered for effective coordination with media people.
Wikipedia Education Program	111401.53	52318	NPR	59083.53	The logistics, stationary, printing, and snacks cost (occasionally) was born by Islington College. One out of two planned 12-weeks WEP event could not implemented as scheduled, whereas other forms of WEP programs were piloted.
Wiki Loves Monument	111401.53	112701.86	NPR	-1300.32	Some of the winners have yet not claimed their prize amount cheque and hence pending as good for payment.
Enabling Internet facility	111401.53	32130	NPR	79271.53	Difference of opinion emerged among Nepalese Wikimedians for purchasing Internet package and hence the expense which was incurred could not be rightfully claimed. Further planned packages could not be purchased as well.
Collaboration Meetings	58122.54	13619	NPR	44503.54	Difference of opinion among the community members prevented from making certain incurred expenses. It further discouraged from initiating new collaboration where contribution was needed.
Media for expansion projects	33904.81	5000	NPR	28904.81	Finding appropriate resource person for the assignment was not accomplished.
Printed Media	106557.99	111135.5	NPR	-4577.51	Printed media expense was split into outreach material cost and core-printed material cost.
LCD Mobile Projector	92027.35	98260.25	NPR	-6232.89	To make a convenient package to mitigate failures occurring during presentation some additional accessories were purchased along with the projector.
Annual Felicitation Program 2014	1,44,100	1,17,430	NPR	26,670	To make a convenient package to mitigate failures occurring during presentation some additional accessories were purchased along with the projector.
Total Amount	968709	691206.95	NPR	277502.05	Some of the winners have yet not claimed their prize amount cheque and hence pending as good for payment

Total project budget (from your approved grant submission): $10,000.00 (Ten thousand US Dollars only which was equivalent to NPR 968709.00 on the date when the amount was transfered to our Bank Account in Nepal)

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the Project and Event Grant is your only funding source): $10,000.00 (Ten thousand US Dollars only which was equivalent to NPR 968709.00 on the date when the amount was transfered to our Bank Account in Nepal)

Total amount spent on this project (this total should be the total calculated from the table above): $ 5923.11(Five thousand nine hundred twenty three US Dollars and eleven cents which equivalent to NPR 573776.95 as per the rate of conversion when the amount was transfered to our Bank Account in Nepal.)

Total amount of Project and Event grant funds spent on this project (this total will be the same as the total amount spent if the Project and Event Grant is your only funding source): $ 5923.11(Five thousand nine hundred twenty three US Dollars and eleven cents which equivalent to NPR 573776.95 as per the rate of conversion when the amount was transfered to our Bank Account in Nepal.)

Are there additional sources of revenue that funded any part of this project? List them here.: Yes, in-kind contribution were made by Islington College for WEP program, but it was not calculated in currency.

Remaining funds

Are there any grant funds remaining?: Answer YES or NO.; Yes

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

$4076.89 (Four thousand seventy six US Dollars and Eighty nine cents which equivalent to NPR 394932.05 as per the rate of conversion when the amount was transfered to our Bank Account in Nepal.)

The funds remaining from this grant in the amount of 149,893 NPR / ~US$1,296.47 were deducted from another grant payment for Grants:Project/Rapid/Wikimedians of Nepal/ Wiki Loves Earth 2019 in Nepal.

The funds remaining from this grant in the amount of 100,472.55 NPR were deducted from another grant payment for Grants:Project/Rapid/Nirmal Dulal/ Wiki Loves Earth 2020 in Nepal.

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

We would like to Request for reallocation for the remaining amount.