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Grants:Programs/Wikimedia Community Fund/Wikimedia Indonesia 2022–2023

< Grants:Programs | Wikimedia Community Fund
statusCompleted
Wikimedia Indonesia 2022–2023
start date2022-07-012022-07-01T00:00:00Z
end date2023-06-302023-06-30T00:00:00Z
budget (local currency)6080820000 IDR
amount requested (USD)423573 USD
amount recommended (USD)425657
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionESEAP
decision fiscal year2021-22
funding program roundRound 2
applicant and people related to proposalRachmat (WMID); Hillun Vilayl Napis (WMID)
organization (if applicable)Wikimedia Indonesia
Midpoint Learning Report 
Final Learning Report

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Applicant details

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Wikimedia username(s):

Rachmat (WMID); Hillun Vilayl Napis (WMID)

Organization:

Wikimedia Indonesia

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?

Yes

H.1 Which organization(s) did you receive grants from?

Ford Foundation; Delegation of the European Union to Indonesia and Brunei Darussalam; EngageMedia; Language Development and Fostering Agency (Badan Pengembangan dan Pembinaan Bahasa), Ministry of Culture and Education, Indonesia.

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Additional information

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R. Where will this proposal be implemented?

Indonesia

S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:

Local

S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Proposal

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1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

Wikimedia Indonesia's goal is to open the access to knowledge as freely as possible to the people in Indonesia in Indonesian and local languages spoken in Indonesia. To pursue this mission, we employ a number of strategies and activities to encourage public involvement in Wikimedia projects. In addition, we continue to collaborate with educational institutions, GLAM, and other organizations, to support the growth of content amount in the Wikimedia projects, both in quality and quantity; thus, it can be widely used by all entities in Indonesia (specifically) and globally.

2. What is the change that you are trying to bring about and why is this important?

Key focuses that Wikimedia Indonesia would like to address in this grant proposal are increasing participation in Wikimedia projects, collaborating with external entities to bring more (local) contents to Wikimedia projects, making local communities sustainable.

Wikimedia Indonesia has a mission to foster the spirit of sharing knowledge. Not everyone has equal access to proper education. According to research results from the Central Statistics Agency, the average child in Indonesia completes his education up to junior high school, so there is a need for a different approach to provide easier access to knowledge. Contributing to a Wikimedia project is one way to gain basic knowledge and can only be achieved if many people take part in it. Our strategy to do this is to mobilize more contributors in various activities, such as in Wikipedia training and writing competitions.

Relying solely on individuals to contribute to Wikimedia projects does not suffice. We try to work with educational institutions, such as high schools and universities, to introduce Wikimedia projects to students to provide new experiences for them to try to contribute. This allows for mutually beneficial cooperation for both parties: students know how to use Wikipedia, for example, to produce new papers that can be used as references in Wikipedia articles, and the public gets quality content through Wikimedia projects. Moreover, cooperating with cultural institutions also has a good impact on both parties. The public know their own local culture, which previously could only be achieved by in-person visits. With digital collections available on the Wikimedia projects, people around the world can enjoy easier access to collections for research, education, or typical use, at no cost.

Wikimedia Indonesia appreciates the efforts of volunteers who have helped and taken part in Wikimedia activities. We are trying to build new communities throughout Indonesia to support the creation of sustainable Wikimedia projects in Indonesia and support the activities of established communities. We provide this support through mini-grants and participation in regional-level activities.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

We have competent resources to manage the activities that we propose in this proposal. Our staff members have extensive experience in Wikimedia projects so far and are able to identify which aspects of the problems need to be addressed with the right strategies. We divide the strategies, based on Wikimedia projects we wish to involve, to make it easier to assign the activities.

  • Strategy 1: Organize events to increase participation on Wikipedia.
  • Strategy 2: Organize events to increase participation on Wikimedia Commons.
  • Strategy 3: Organize events to increase participation on Wikisource.
  • Strategy 4: Organize events to increase participations on Wikibooks.
  • Strategy 5: Organize events to increase participations on Wikidata.
  • Strategy 6: Collaborating with external organizations to enrich contents on Wikimedia projects.
  • Strategy 7: Increasing participation from local communities in Wikimedia projects.

Strategy 1-5 aligns with our focus on improving the general public's understanding of Wikimedia projects, helping them identify which projects they can work to channel their interest in positive contributions, and increasing the number of contributors in Indonesia to Wikimedia projects. This strategy is also in line with our strategic plan for 2022.

Collaborating with external organizations is our Strategy 6. In our strategic plan, there is a mandate to be executed by Wikimedia Indonesia to engage in forums or public channels, get involve in government institutions, and government institutions, as well as international movements, to shape public awareness of Wikimedia Indonesia's vision, in specific. This will make it easier for our chapter to organize activities that are in line with the goals of the Wikimedia movement in general.

Strategy 7 will be internal strengthening and empowerment of volunteer organizations and communities in Indonesia. There are 13 local volunteer communities fostered by Wikimedia Indonesia. With this number, it is necessary to have support from the organization for them to carry out activities, such as organize regular community meetings, meetups, and community gathering. Communities that have strong ties will be easier to develop, while communities that are new and do not yet have a small number of members need to be fostered and supported in order to be able to stand up.

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

  • Strategy 1: Organize events to increase participation on Wikipedia.
    • Activity 1: Organize two in-person events to invite librarians.
    • Activity 2: Organize two online events to invite librarians.
    • Activity 3: Organize 15 in-person training sessions for the public.
    • Activity 4: Organize 24 in-person meetups for community members.
    • Activity 5: Organize 4 online meetups for community members.
    • Activity 6: Organize 5 online Wikipedia training sessions for the public.
    • Activity 7: Organize 4 2-week certificated Wikipedia training course for the public.
  • Strategy 2: Organize events to increase participation on Wikimedia Commons.
    • Activity 1: Organize one online image scraping on Commons.
    • Activity 2: Organize ISA campaign on Commons.
    • Activity 3: Organize audio contest to upload narrated form of featured articles from Indonesian Wikipedia.
    • Activity 4: Organize bi-monthly photography contest to increase the number of users and local contents.
  • Strategy 3: Organize events to increase participation on Wikisource.
    • Activity 1: Organize online Wikisource training session.
    • Activity 2: Organize in-person Wikisource training session.
    • Activity 3: Organize Wikisource contest.
  • Strategy 4: Organize events to increase participations on Wikibooks.
    • Activity 1: Outreach to local communities and writers' groups.
    • Activity 2: Organize contests on Wikibooks to invite participants write fiction and non-fiction stories to actively engage in Wikibooks.
  • Strategy 5: Organize events to increase participations on Wikidata.
    • Activity 1: Organize in-person Wikidata workshop for community members.
    • Activity 2: Organize in-person Wikidata workshop for schools or universities.
    • Activity 3: Organize online Wikidata workshop for public.
    • Activity 4: Make Wikidata guidebook in Indonesian for public dissemination.
    • Activity 5: Organize meetups for Wikidata contributors.
    • Activity 6: Organize data contest to invite more participants to Wikidata.
  • Strategy 6: Collaborating with external organizations to enrich contents on Wikimedia projects.
    • Activity 1: Digitization at GLAMs.
    • Activity 2: Outreach and visit to local GLAMs.
    • Activity 3: Make posters, booklets, books available for individuals/organizations who take part in collaboration.
    • Activity 4: Intership activity to introduce GLAM sector to students/fresh graduates.
    • Activity 5: Outreach and visit schools or universities.
    • Activity 6: Intership activity to introduce Education program to students/fresh graduates.
    • Activity 7: Training of trainers for new prospected volunteers to involve in Education program.
    • Activity 8: Training of trainers for new prospected teachers/educators to involve in Education program.
    • Activity 9: Outreach and visit potential organizations to collaborate in Wikidata.
    • Activity 10: Outreach and visit potential organizations to collaborate in Kiwix development.
    • Activity 11: Provide support for ongoing OCR Javanese development.
    • Activity 12: Provide grant support for researchers to make use of Wikimedia contents in research purposes.
  • Strategy 7: Increasing participation from local communities in Wikimedia projects.
    • Activity 1: Organize local contest in which local contributors acted as organizer.
    • Activity 2: Provide support for local community members to participate online in Wikimedia projects.
    • Activity 3: Provide support for local community members to strengthen their bonds within the community.
    • Activity 4: Visit new/existing communities to gather ideas/feedback on how to support them in participating in Wikimedia projects.

5. Do you want to apply for multi-year funding?      

No

5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

N/A

6. Please include a timeline (operational calendar) for your proposal.

7. Do you have the team that is needed to implement this proposal?

Wikimedia Indonesia currently has twenty personnel–two of them are part-time staff members–to ensure the goals are achieved. All activities outlined in this proposal will also include volunteer members to involve in these activities.

Key personnel that manage and oversee the activities in this proposal are:

  • Rachmat W. - Rachmat (WMID)
  • Hillun V.N. - Hillun Vilayl Napis (WMID)
  • Hardiansyah - Harditaher (WMID)

List of other personnel who has work account on Wikimedia are available here:

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Language, Important Topics (topics considered to be of impact or important in the specific context)

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

Our activities are close to languages and culture diversity. With the hope of freeing knowledge in Indonesian and other local languages, we ensure that the public who wants to contribute to Wikimedia projects can be reached, regardless of their language background and status. We also try to encourage users to contribute to article topics that are rarely taken care of by most contributors.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM , Diversity

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

Our strategy to engage participants in activities/collaborations is to socialize and understand their needs. From our experience, we need a systematic approach with external institutions/organizations so that they can perceive our intents. From that point, a mutual agreement is eventually formed to carry out activities or collaborations.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

Wikimedia Indonesia has implemented a friendly space policy which requires that every participant who takes part in our events behave properly and does not interrupt other participants in an unacceptable way. We also require staff members and event organizers to take the necessary action to enforce the policy.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?

Yes

13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

We have worked closely with the local Wikimedia communities in organizing various activities, such as Wikipedia training, Wikimedian in Residence, and in volunteer capacity building. We have been working with several Wikimedia chapters, namely Wikimedia Nederland and Wikimedia Taiwan since last year. This year, we have ongoing activities in the area of GLAM and content quality improvement in specific topics, in collaboration with these chapters, respectively.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

N/A

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?


16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

From external factors, Wikimedia Indonesia has predicted several things that might affect the course of activities. First, the wide geographical coverage of Indonesia. For this, we have made an itinerary that will be visited for one year. This will make our planned goals achievable and structured. In addition, we can map out which areas have the potential to continue activities, whether regular activities, such as Wikipedia training sessions, or long-term cooperation.

From the internal side of the organization, we have personnel who have good experience and are committed to running Wikimedia Indonesia programs for the past four years. Wikimedia Indonesia has a good reputation for producing good program output, assuming minimal external risk. We provide support and skills training when new staff members are added. Our organization is also always improving standard operating procedures, which are important in carrying out activities and budget realization.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Identify Topics for Impact, Increase the Sustainability of Our Movement, Coordinate Across Stakeholders

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  

Yes
https://id.wikimedia.org/wiki/Rencana_strategis

Learning, Sharing, and Evaluation

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19. What do you hope to learn from your work in this fund proposal?

We want to know the level of impact of the above activities on the wider community. In the previous year, we received diverse feedback from several partners and participants, such as piloting Wikibooks training sessions and evaluating methods on how to approach GLAM institutions. This year, we want to learn if the change in our strategies delivers expected outputs. From that point, we will evaluate and remodel the strategies based on actual context, if required.

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.

Main Metrics Description Target
Total participants Number of people who take part in the activities, excluding organizers and staff members. 3286
Newly registered users Number of new participants involved in the events. 955
Content pages created or improved across all Wikimedia projects Total number of items/pages/images/audio files created or improved. 55881
Active partners Number of collaborators team up in the activities/events, at least two activities/events. 7
Active community members Number of community members who actively take part, at least three activities/events. 20

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities N/A N/A
Number of organizers that continue to participate/retained after activities N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A
Diversity of participants brought in by grantees N/A N/A
Number of people reached through social media publications N/A N/A
Number of activities developed N/A N/A
Number of volunteer hours N/A N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics Description Target
Number of participants N/A
Number of editors N/A N/A
Number of organizers N/A N/A
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
N/A N/A N/A
N/A N/A
N/A N/A
N/A N/A N/A
N/A N/A N/A

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

N/A

22. What tools would you use to measure each metric selected?

We will use the following tools to measure the metric: Programs & Events Dashboard (to measure the number of articles created or improved) and Wikimedia Hashtags tool (primarily used to track contributors' contributions in 1lib1ref campaign).

Financial Proposal

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23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

6080820000 IDR

23.2 What is this amount in US Currency (to the best of your knowledge)?

423573 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

https://docs.google.com/spreadsheets/d/1L0yLb_TptxY7cTppB93r6wL0VlswBU1YIl6NSqIVjUY/edit#gid=1317624397

23.4 Please include any additional observations or comments you would like to include about your budget.

N/A

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final Message

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By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes


Feedback

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