Grants:Project/NCTE/CCCC Wikipedia Initiative 2020-21/Timeline

This project is funded by a Project Grant

Timeline for NCTE

Timeline	Date
Hired a Wikimedian-in-Residence	July 2020
Began offering a monthly Wikipedia for Field Experts workshop and weekly WiR office hours	September 2020
Created WikiProject Writing	October 2020
Added a monthly Getting Started with WikiProject Writing workshop to our weekly events rotation	February 2021

Monthly updates

Please prepare a brief project update each month, in a format of your choice, to share progress and learnings with the community along the way. Submit the link below as you complete each update.

June 2020

Our proposal for a new CCCC Wikipedia Initiative Committee was approved by the CCCC Executive Committee for a three-year term
All current members of the CCCC Wikipedia Initiative Task Force (one-year term) agreed to serve on the new CCCC Wikipedia Initiative Committee
Recruited additional members to serve on the CCCC Wikipedia Initiative Committee
Met with Dr. Vershawn Ashanti Young (Chair, CCCC) to discuss charges and member recommendations for the CCCC Wikipedia Initiative Committee
Met with Emily Kirkpatrick (Executive Director, NCTE) and her team to discuss this grant, their role as fiscal sponsor, and the hiring process for the Wikimedian-in-Residence
Met with Rosie Stephenson-Goodnight (Chair, Wikimedia Affiliations Committee) to seek advice on initiative planning and WiR hire
Developed and circulated the CCCC Wikipedia Initiative Wikimedian-in-Residence position announcement

July 2020

Reviewed applications for CCCC Wikipedia Initiative Wikipedian-in-Residence position
Interviewed shortlist of finalists for the WiR position
Finalized hire of Jeffrey Keefer as WiR!
Developed CCCC Wikipedia Initiative Committee charges approved by Dr. Vershawn Ashanti Young (Chair, CCCC)
Invited new members and formed the new, expanded CCCC Wikipedia Initiative Committee!
Prepared onboarding materials for WiR

August 2020

Melanie Kill and Jeffrey Keefer held biweekly planning meetings to work through CCCC Wikipedia Initiative goals, projects for the 2020-21 academic year, and WiR responsibilities.
Reviewed successful WikiProjects and drafted title, scope, and goals for a new WikiProject to focus on improving content related to CCCC member research areas with attention to content gaps and knowledge equity.
Scheduled weekly CCCCWI office hours for September and drafted materials for 5-10 minute how-tos to start each session (i.e., WikiBits).
Scheduled monthly CCCCWI Introduction to Editing workshops, intended to bridge the gaps between general editing workshops and the research and writing practices of professional scholars (including PhD students).
Created a new logo set for CCCCWI announcements and materials.
Reviewed websites of similar projects/organizations to begin planning and drafting content for the CCCC Wikipedia Initiative website.
Scheduled monthly meetings of the CCCC Wikipedia Initiative Committee for the Fall 2020 semester.
Produced a bio paragraph about Jeffrey for WiR hire announcement to CCCCWI-L, the listserv of the CCCC Wikipedia Initiative.
Sent out first monthly events announcement to CCCCWI-L, the listserv of the CCCC Wikipedia Initiative.

September 2020

Developed and ran first monthly Intro to Editing Workshop for expert academic editors
Offered weekly Wikipedian-in-Residence office hours
Held check-in meetings 1-2 times a week between Melanie Kill and Jeffrey Keefer
Held September meeting of the CCCC Wikipedia Initiative Committee
Met with Marti Johnson (WMF grants program officer) to discuss challenges and changes to project plans

October 2020

Created WikiProject Writing
Ran monthly Intro to Editing Workshop for expert academic editors
Drafted Intro to Editing and WikiProject Writing handbooks
Offered weekly Wikipedian-in-Residence office hours
Held check-in meetings 1-2 times a week between Melanie Kill and Jeffrey Keefer
Held October meeting of the CCCC Wikipedia Initiative Committee

November 2020

Developed WikiProject Writing with a focus on tagging and assessing articles within our scope
Held November meeting of the CCCC Wikipedia Initiative Committee
Hired Savannah Cragin as new CCCC Wikipedian-in-Residence in a part-time capacity (10 hours/week)

December 2020

Held an onboarding meeting, shared relevant materials, and set up Slack workspace with incoming WiR
Held weekly check-in meetings between Melanie Kill and Savannah Cragin
Held December meeting of the CCCC Wikipedia Initiative Committee
Research into developing the CollaborationKit modules onto WikiProject Writing
Created a WikiProject Writing guide for tagging & assessing articles
Added shortcuts, created a wikidata item, and added a tab header for WikiProject Writing
Began developing a draft of the CCCC Wikipedia Initiative website

January 2021

Held weekly check-in meetings between Melanie Kill and Savannah Cragin
Held January meeting of the CCCC Wikipedia Initiative Committee
Prepared Wikipedia Editing for Field Experts Workshop and WiR-hosted office hours schedule
Created monthly blog posts and event descriptions for the CCCC Wikipedia Initiative website draft
Created the CCCC Wikipedia Initiative 2021 Editing Activity dashboard
Emailed an announcement for the Wikipedia Editing for Field Experts Workshop and WiR hosted office hours to the CCCCWI-L (initiative listserv)
Set up Eventbrite registration, event meetup page, and P&E dashboard for participants in the Wikipedia Editing for Field Experts workshop
Hosted the Wikipedia Editing for Field Experts Workshop

February 2021

Shifted WiR position to a half-time capacity (20 hours/week)
Held weekly check-in meetings between Melanie Kill and Savannah Cragin
Held February meeting of the CCCC Wikipedia Initiative Committee
Drafted proposals for submission to NCTE/CCCC to establish an ongoing WiR position and a CCCC Wikipedia Scholar Award
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in the Wikipedia Editing for Field Experts and Getting Started with WikiProject Writing workshops
Announced February programs and events to the CCCCWI-L, nextGEN (graduate student listserv), and WPA-L (flagship professional listserv)
Submitted Wikimedia Foundation Project Grant proposal for 2021-22 activities
Designed and published new page layouts and navigation structure for WikiProject Writing
Hosted the Wikipedia Editing for Field Experts and Getting Started with WikiProject Writing Workshop

March 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Held March meeting of the CCCC Wikipedia Initiative Committee
Continued outreach (e.g., email, meetings, collaboration on resource collection documents) to CCCC member groups and international academic professional associations
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Announced March programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WPA-L (flagship professional listserv)
Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Submitted proposals to NCTE/CCCC to establish an ongoing WiR position and a CCCC Wikipedia Scholar Award
Created our first WP Writing content development spotlight “Centering BIPOC Women in Writing Studies”
Revised WP Writing article importance assessment criteria
Began research and drafting of WP Writing advice pages for academic biography articles and academic professional association articles
Interviewed a CCCCWI participant for March feature on our blog

April 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Held April meeting of the CCCC Wikipedia Initiative Committee
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Announced April programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WPA-L (flagship professional listserv)
Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Created a five-question follow-up survey for workshop participants to gather feedback and measure impact
Expanded WikiProject Writing by adding the Hot Articles Bot, updating our importance assessment scale, linking additional help resources, and inviting past participants of our workshops via the WikiProject Writing welcome template
Hosted our WikiProject Writing monthly content development spotlight on “Rhetorics of Climate Change and Environmental Activism”
Expanded our community resource library with two new documents on Academic’s User Pages and Advice for Academics Using Talk Pages
Organized and drafted our summer-long spotlight for next month focused on group goal-oriented article collaboration
Mapped out a plan for the launch of a WikiProject Writing Twitter account
Started drafting a call for graduate student fellows for the CCCCWI 2021-22 Project Grant period

May 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Held May meeting of the CCCC Wikipedia Initiative Committee
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Launched the “CCCCWI Coffeehouse” where participants can drop-in with questions biweekly in-between our monthly workshops
Announced May programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WPA-L (flagship professional listserv)
Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Published and publicized our WikiProject Writing monthly Summer-long Edit-a-thon
Created and published a WikiProject Writing style guide with citation style recommendations & advice manuals for academics
Revamped the WikiProject Writing web page with a new resources page, revised the assessment and open tasks page, created a navigation bar, and made technical/stylistic fixes
Met with EATAW members & provided advice manuals for distribution to interested members
Received approval from CCCC to create a CCCC Wikipedia Scholars award

June 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Held the “CCCCWI Coffeehouse” where participants can drop-in with questions biweekly in-between our monthly workshops
Announced June programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Continued publicizing our WikiProject Writing monthly Summer-long Edit-a-thon
Launched the @WP_Writing Twitter account and begin distributing weekly content
Cleaned up categories and items on WikiProject Writing to clarify the scope and goals of content
Developed and distributed our call for the CCCC Wikipedia Initiative Graduate Fellowship Program
Created and submitted the Whiting Public Fellowship Engagement Proposal for funding to support the development of WikiProject Writing, which would enlist the support of James Hare as developer.
Submitted a lecture-based proposal for Wikimania 2021
Reworked workshop descriptions for greater inclusivity and to provide more opportunity for discussion about public scholarship on Wikipedia throughout

July 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Held the “CCCCWI Coffeehouse” where participants can drop-in with questions biweekly in-between our monthly workshops
Announced July programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Continued publicizing our WikiProject Writing monthly Summer-long Edit-a-thon
Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
Cleaned up categories and items on WikiProject Writing to clarify the scope and goals of content
Interviewed a CCCC Wikipedia Initiative Committee member for a blog post to live on the CCCC Wikipedia Initiative website
Added barnstars to the WikiProject Writing template page
Started compiling onboarding literature for the CCCC Wikipedia Initiative Graduate Fellowship Program
Developed an evaluation rubric for CCCC Wikipedia Graduate Fellowship Review Committee members
Assembled advice and guides to support the contributions of the CCCC Global & Non-Western Rhetorics Standing Group
Extended the CCCC Wikipedia Initiative Graduate Fellowship Program proposal deadline to Monday, August 2, 2021
Revised the CCCC Wikipedia Initiative Coffeehouse for next month to be hosted via Twitch to feature live editing with WikiProject Writing topic focuses and conversation

August 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
Announced August programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Continued publicizing our WikiProject Writing monthly Summer-long Edit-a-thon
Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
Reviewed applications and selected five CCCC Wikipedia Graduate Fellows
Created and presented our presentation titled ‘Wikipedia and the Collaborative Humanities’ at Wikimania 2021
Updated the CCCC Wikipedia Initiative website
Developed pre-onboarding tasks and general information sent to CCCC Wikipedia Grad Fellows
Developed our September 2021 Spotlight on WikiProject Writing focused on creating ‘Five Foundational Figures and Fields’ towards knowledge equity goals
Hosted a meeting with the CCCC Global and Non-Western Rhetorics Standing Group focused on organizing their efforts to collaborate on a WikiProject Writing Spotlight

September 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Held the September CCCC Wikipedia Initiative committee meeting
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
Announced September programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Published and publicized WikiProject Writing’s October Spotlight on ‘Five Major Figures and Fields’ within writing studies
Held office hours with CCCC member groups to facilitate collaborations for future WikiProject Writing Spotlights
Started to develop a funding proposal for a full-time Open Knowledge Coordinator position to submit to the CCCC Executive Council
Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
Onboarded CCCC Wikipedia Graduate Fellows and held project scoping meetings to better define individual project goals in relation to CCCC Wikipedia Initiative goals
Sent September Wikipedia and Wikidata tasks to CCCC Graduate Fellows to help inform the creation of a translation task force on WikiProject Writing
Created a Discord server for CCCC Wikipedia Graduate Fellows with the goal of eventually opening the space to all WikiProject Writing participants

October 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Held the October CCCC Wikipedia Initiative committee meeting
Held the October CCCC Wikipedia Graduate Fellowship meeting
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
Announced October programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Published and publicized WikiProject Writing’s October Spotlight on ‘Defining Disability’ within writing studies
Held office hours with CCCC member groups and CCCC Wikipedia Graduate Fellows to facilitate collaborations for future WikiProject Writing Spotlights
Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
Created and distributed a structured google document for CCCC Wikipedia Graduate Fellows with individual and collective tasks to complete weekly and monthly
CCCC Wikipedia Graduate Fellows submitted a proposal for the 2022 Computers and Writing conference
Started planning for WikiProject Writing’s November content development spotlight

November 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Held the November CCCC Wikipedia Graduate Fellowship meeting
Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Revised the “Wikipedia as public Scholarship” and “Getting Started with WikiProject Writing” workshops to be hosted on Discord
Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
Announced November programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
Published and publicized WikiProject Writing’s November Spotlight on ‘Asian/Asian American Scholars & Scholarship’ within writing studies with Wikipedia Asian Month in mind
Held office hours with CCCC member groups and CCCC Wikipedia Graduate Fellows to facilitate collaborations for future WikiProject Writing Spotlights
Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
Developed a structure for WikiProject Writing’s translation task force in collaboration with the CCCC Wikipedia Graduate Fellows and the CCCC Wikipedian-in-residence
Looked into implementing the Content Translation tool to be implemented on WikiProject Writing’s translation task force as a way to easily publish and translate templates across language Wikipedias
Started drafting the WMF 2020-21 project grant final report
Started planning for WikiProject Writing’s December content development spotlight on ‘Global Scholars - Europe’

December 2021

Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
Held the December CCCC Wikipedia Graduate Fellowship meeting
Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
Announced December programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
Published and publicized WikiProject Writing’s December Spotlight on ‘Global Scholars - Europe’
Held office hours with CCCC member groups and CCCC Wikipedia Graduate Fellows to facilitate collaborations for future WikiProject Writing Spotlights
Held a Wikidata Query meeting with a cohort of CCCC Wikipedia Graduate Fellows to assist in creating lists for the WikiProject Writing translation task force
Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
Developed a final draft for WikiProject Writing’s translation task force in collaboration with the CCCC Wikipedia Graduate Fellows and the CCCC Wikipedian-in-residence to be implemented on WikiProject Writing in the spring
CCCC Wikipedia Graduate Fellows tested and developed instructions for use of the Content Translation Tool in German, Russian, Arabic, and English Wikipedias to be implemented in WikiProject Writing’s translation task force
Continued drafting the final report for our 2020-21 WMF project grant
Started planning for WikiProject Writing’s January content development spotlight on ‘Global Scholars - Latin America’

Is your final report due but you need more time?

Extension request

New end date

December 2021

Rationale

The approved grant allows for $40,000 to support a full-time Wikimedian-in-Residence at $4,000/month for 10 months from August 2020–May 2021. We have needed to restructure our Wikimedian-in-residence position from full-time to part-time (and included a two-month provisional period with lower salary and hours.) Given the reduced hours/pay rate, we will be underbudget by $16,000 at the end of the current grant period and would like to fund our current WiR at part-time through December 2021.

Approved

This request is approved. Your new project end date is December 31, 2021.

-Marti (WMF) (talk) 20:18, 4 March 2021 (UTC)

Noting here that your new final and expense reports are due January 30, 2022. Thank you! -- JTud (WMF), Grants Administrator (talk) 20:31, 4 March 2021 (UTC)

Extension request

New end date

We will submit our final report by Monday, February 7, 2022.

Rationale

We would greatly appreciate just one more week revise our final report in response to additional input from project advisors. Thank you!

@Drkill: Thanks for the request. Your extension request until February 7 is approved. I JethroBT (WMF) (talk) 23:06, 2 February 2022 (UTC)