Grants:Project/Wikipedia Asian Month/2021 coordination/Final

This project is funded by a Project Grant

proposal

people

timeline & progress

finances

midpoint report

final report

Report accepted

This report for a Project Grant approved in FY 2020-21 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Wikipedia Asian Month/2021 coordination.
• You may still review or add to the discussion about this report on its talk page.
• You are welcome to email projectgrantswikimedia.org at any time if you have questions or concerns about this report.

Welcome to this project's final report! This report shares the outcomes, impact and learnings from the grantee's project.

Part 1: The Project

Project Goals

Wiki Asian Month has three primary goals:

• to freely document and raise awareness of creating Asian content
• increase contributions to the Wikimedia projects (Wikipedia, Wikimedia Commons, Wikidata, Wikisource, Wikivoyage etc.)
• bolster Asian Wikimedia communities.

我們對這三個目標的達成情況是：

• 有47種語種的維基百科加入，8個語種是今年新加入的。也貢獻了超過4000個亞洲條目的創建，有達成提升亞洲內容的目標。
• 在正式賽事是只有維基百科的加入，但是我們開設工作坊小規模地試驗了 Wikivoyage 的編輯。
• 受限於執行人力的更換及COVID-19疫情，今年沒有針對亞洲社群提供協助的方案。

Project Impact

Important: The Wikimedia Foundation is no longer collecting Global Metrics for Project Grants. We are currently updating our pages to remove legacy references, but please ignore any that you encounter until we finish.

Targets

1. In the first column of the table below, please copy and paste the measures you selected to help you evaluate your project's success (see the Project Impact section of your proposal). Please use one row for each measure. If you set a numeric target for the measure, please include the number.
2. In the second column, describe your project's actual results. If you set a numeric target for the measure, please report numerically in this column. Otherwise, write a brief sentence summarizing your output or outcome for this measure.
3. In the third column, you have the option to provide further explanation as needed. You may also add additional explanation below this table.

Planned measure of success (include numeric target, if applicable)	Actual result	Explanation
At least 40 communities participate in Wiki Asian Month in 2021	48 Communities	47 個不同語言的維基百科參與了11月的競賽，另外台灣在 2022-04-23 舉辦了Wikivoyage的工作坊。
at least 2 communities participate in the Wikivoyage enrichment initiative that we will be experimenting with in this year.	Only 1 community	我們在正式賽事期間並未招收到 Wikivoyage 加入的意願，賽事結束後，基於對維基導遊社群欠缺聯繫，僅聯繫了台灣的小社群做了一場實驗性的工作坊
Around 90% participants use Fountain tool smoothly, except some special Wikimedia projects.	缺乏確切數據，但可能達標。	我們並沒有接到關於 Fountain tool 使用的疑問，或是有參與者投訴因為工具使用問題，而失去得獎資格。因此推估絕大多數的參與者都順利地使用這個工作完成了賽事。
Reach out to 200 community and/or offline event organizers, as well as previous participants.	47 organizers	我們僅透過 mass message 系統發送了活動邀請函，邀請過去的組織者加入活動。
All critical infrastructure necessary for the start will be ready before November 1, 2021.	達成	包括 Center notice、說明文件、報名頁面及 Fountain tool，都如期完成。
ensure the availability of critical tools developed and/or maintained by the team throughout the contest and will monitor all other critical tools throughout the contest.	達成	相關工具都正常運作。
The jury process is finalized and a jury result is published before February, 2022.	達成	評審結果如期完成
The project is evaluated as part of the preparations for the team meeting at 2022.	不適用	亞洲月國際團隊在今年後期面臨重組的情況，專案規劃並未延續。
A survey for community's organizers and participants is executed to learn about where the international team has done well and where the team and its efforts can be improved.	未執行	這個目標受到團隊更換的影響，新的執行者對於今年工作情況較難全面了解並設計問卷，同時考量2022年的型態大轉換，這個調查對於新的制度可能沒有太多作用，因此沒有執行。

Story

Looking back over your whole project, what did you achieve? Tell us the story of your achievements, your results, your outcomes. Focus on inspiring moments, tough challenges, interesting anecdotes or anything that highlights the outcomes of your project. Imagine that you are sharing with a friend about the achievements that matter most to you in your project.

• This should not be a list of what you did. You will be asked to provide that later in the Methods and Activities section.
• Consider your original goals as you write your project's story, but don't let them limit you. Your project may have important outcomes you weren't expecting. Please focus on the impact that you believe matters most.

儘管亞洲月可能在國際社群之間已經有了一定的關注，但是今年的情況還是讓我們意識到過去的組織團隊有些脆弱。就計畫與預算上理解，原本預計聘僱專案經理，以確保有人力專門協助專案的進行。但是出於不明的因素而沒有達成。無論如何我們還是趕在賽事開始之前完成了宣傳的工作，並在過去多年累積的工具之下順利將今年的賽事完成。在團隊成員交替造成的不穩定之中，也可以發現過去留下來的文件成為相當可貴的資產，讓接手者可以按照說明文件完成基本工作。這是未來新的亞洲月團隊需要仿效的工作經驗。

另外參酌其他全球性的專案，諸如維基愛古蹟、維基愛地球、藝術與女性主義編輯松等等，都有以一地區為主的核心團隊，確保工作的效能與團隊的溝通，然後才慢慢擴張團隊。這也是之後亞洲月重整工作團隊時考慮模仿的進程。

Survey(s)

If you used surveys to evaluate the success of your project, please provide a link(s) in this section, then briefly summarize your survey results in your own words. Include three interesting outputs or outcomes that the survey revealed.

N/A

Other

Is there another way you would prefer to communicate the actual results of your project, as you understand them? You can do that here!

Methods and activities

Please provide a list of the main methods and activities through which you completed your project.

• 宣傳
  • 透過 mess massage、CentralNotice 等系統工具通知維基社群
  • 臉書粉絲專頁發文
• 條目徵集
  • 透過Fountain tool請參與者回報
  • 提供教學文件使參與者了解條目寫作方式與回報工具使用
  • 由各社群組織者評定條目達標與否
  • 組織線下活動直接邀請參與者編輯
• 獎品發送
  • 透過 mess massage 發送通知，以google表單蒐集寄送目的
  • 透過實體寄送與電子郵件發送不同類型的明信片
  • 部分實體明信片由於郵政系統的限制，採用將整批明信片先以快捷寄到該區域的分會，再由分會協助發送的方式進行。特別感謝 Wikimedia España 和 Wikimedia Österreich 提供了協助。

Project resources

Please provide links to all public, online documents and other artifacts that you created during the course of this project. Even if you have linked to them elsewhere in this report, this section serves as a centralized archive for everything you created during your project. Examples include: meeting notes, participant lists, photos or graphics uploaded to Wikimedia Commons, template messages sent to participants, wiki pages, social media (Facebook groups, Twitter accounts), datasets, surveys, questionnaires, code repositories... If possible, include a brief summary with each link.

• Wikipedia_Asian_Month_2021/Status : 各參與社群的成果統計表
• https://www.facebook.com/wikiasianmonth ：Facebook Fans page.
• Wikipedia Asian Month/Documentation/Send a mass message: Mass Message 宣傳訊息發送紀錄
  

Learning

The best thing about trying something new is that you learn from it. We want to follow in your footsteps and learn along with you, and we want to know that you took enough risks in your project to have learned something really interesting! Think about what recommendations you have for others who may follow in your footsteps, and use the below sections to describe what worked and what didn’t.

What worked well

What did you try that was successful and you'd recommend others do? To help spread successful strategies so that they can be of use to others in the movement, rather than writing lots of text here, we'd like you to share your finding in the form of a link to a learning pattern.

• Organizing "Wiki Loves" campaigns: 亞洲月活動的整體設計還是相當完整，團隊更替後仍可以很快速地將所有的活動。前人留下的活動指南與這篇 Wiki Loves 競賽的學習模式可以相互參照。
• Let the community know: 本次活動設定的參與社群數量有成功達標，宣傳管道是有用的。包括信件、技術工具的應用，與這篇學習模式所提及內容可對應。

What didn’t work

What did you try that you learned didn't work? What would you think about doing differently in the future? Please list these as short bullet points. 這次在 Wikipedia 以外的專案推廣並不成功。可能有以下兩個主要原因：

• 1. 我們的專案名稱仍然是 Wikipedia Asian Month，可能直覺上只會聯想到維基百科的寫作。
  2. 我們的活動要求「建立」條目的貢獻。而部分的專案如 Wikivoyage, Wikidata 等並不適合用建立新項目來評估貢獻。

因此未來如果希望亞洲月的活動持續延伸到其他的專案，必須將活動名稱移除百科字眼，例如改為 Wiki Asian Month；並更改規則，或是針對維基百科以外的專案制定不同規則，以利志工參與。

Other recommendations

If you have additional recommendations or reflections that don’t fit into the above sections, please list them here.

Next steps and opportunities

Are there opportunities for future growth of this project, or new areas you have uncovered in the course of this grant that could be fruitful for more exploration (either by yourself, or others)? What ideas or suggestions do you have for future projects based on the work you’ve completed? Please list these as short bullet points.

嚴格來說，亞洲月的優勢在已經累積出一些過往的參與者，未來持續舉行是可能的。但是從今年的經驗要考量以下問題：

• 解決團隊的穩定性，這是這次亞洲月許多宣傳工作後來沒有執行的原因。
• 重新思考亞洲各地社群投入這個專案的方法。過去多國協力寄送明信片的參與方式在疫情之後變得不太可行，我們也很難評估何時恢復正常。協力的方式需要做出些改變。
• 同時，現在也到了重新定義亞洲月的時刻。原本希望有一個活動使亞洲區各分支組織共同合作，但現在有HUB可以達成這樣的功能。亞洲月必須更著重在維基媒體亞洲相關內容的產生。

Part 2: The Grant

Finances

Actual spending

Please copy and paste the completed table from your project finances page. Check that you’ve listed the actual expenditures compared with what was originally planned. If there are differences between the planned and actual use of funds, please use the column provided to explain them.

Expense	Approved amount	Actual funds spent	Difference
Postcards	100	22.79	77.21
Certificate	50		50
Special awards	300	234.36	65.64
Thank-you gifts	150		150
Shipping	400	129.87	270.13
Advertisements on social media	200		200
Storyboarding and writing	150		150
Translation of the page	150		150
Campaign video/animation	200		200
Software engineering	200		200
Project Manager/Staff*	4200		4200
Google Workspace	720	345.68	374.32
Domain	100	24.77	75.23
Bank Transfer Fees	150		150
Unforeseen	707		707
Total	7,777 USD	757.47	7,019.53

Remaining funds

Do you have any unspent funds from the grant?

The funds remaining from this grant in the amount of US$1,500 were deducted from another grant payment for Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wikipedia Asian Month 2022 (ID: 21886766).

The funds remaining from this grant may be allocated to another grant submission if it is approved: Grants:Programs/Wikimedia Community Fund/Wikimedia Taiwan Annual Plan 2023.

Please answer yes or no. If yes, list the amount you did not use and explain why.

• Yes.

未執行的預算大多屬於人力。包括專案經理、翻譯、影片剪輯等工作並未執行，或是以志工人力完成。專案經理聘僱上的困難影響到未執行的項目。

If you have unspent funds, they must be returned to WMF. Please see the instructions for returning unspent funds and indicate here if this is still in progress, or if this is already completed:

• 待確認數字金額後進行還款。

Documentation

Did you send documentation of all expenses paid with grant funds to grantsadminwikimedia.org, according to the guidelines here?

Please answer yes or no. If no, include an explanation.

• Yes

Confirmation of project status

Did you comply with the requirements specified by WMF in the grant agreement?

Please answer yes or no.

• yes

Is your project completed?

Please answer yes or no.

• yes

Grantee reflection

We’d love to hear any thoughts you have on what this project has meant to you, or how the experience of being a grantee has gone overall. Is there something that surprised you, or that you particularly enjoyed, or that you’ll do differently going forward as a result of the Project Grant experience? Please share it here!