Wikimania 2011/Bids/Montréal

Wikimania 2011 candidate cities:

Haifa (Q) – Montréal (Q) – New York City (Q) – Toronto (Q)

Wikimania Montréal Logo

Montréal is the second largest city in Canada, the largest city in Québec, and the largest francophone city outside of Paris.

At the confluence of British Commonwealth, American, and Francophone cultures, Montréal is a center of cultural, academic and social activity. Host to the 1976 Summer Olympic Games and the legendary 1967 world's fair, and home to dozens of cultural and artistic festivals every year, Montréal offers a multitude of suitable venues and resources for Wikimania, as well as a warm, multicultural atmosphere to welcome participants.

• Country: Canada
• City proposed: Montréal
• Venue: Palais des congrès de Montréal
• Proposed dates: July 28-31, 2011
• Contact persons: Marc-André Pelletier (Coren) marcuberboxorg

Location

About Montréal

A view of downtown Montréal viewed from the Mont-Royal

The Olympic Stadium, primary site of the 1976 Summer Olympic Games

Montreal (French: Montréal) (pronounced [mɔ̃ʁeˈal] in French, /ˌmʌntriˈɑːl/ in English) is the second-largest city in Canada and the largest city in the province of Québec. Montréal was incorporated as a city in 1832 and, by 1860, became the largest city in British North America and the undisputed economic and cultural centre of Canada.

Montréal is easy to get to from most major destinations: over 200 U.S. and international flights touch down at Montréal-Trudeau International Airport each day, arriving from over 70 international and 25 Canadian cities. Montréal's compact, safe, clean downtown is a short ride from the airport.

Montréal, at the intersection of Anglophone and Francophone cultures, is ideally situated to hold proceedings in both French and English. The inhabitants of Montréal are predominantly bilingual (French and English), especially in the service industry, and resources to hold the entire conference in both languages are readily available. Within Greater Montréal, with a population of 3.6 million, 53% of the inhabitants are bilingual and 20% use a third language in addition to French and English.

About Québec

Québec ([kəˈbɛk] or [kwɨˈbɛk] in English; [keˈbɛk] in French) is a province in east-central Canada. As the site of the original settlements of New France, Québec has retained a strong European and French flavour and tradition. It is the only Canadian province with a predominantly French-speaking identity, and the only one whose sole official language is French at the provincial level.

About Canada

Canada (pronounced /ˈkænədə/) occupies most of northern North America, extending from the Atlantic Ocean in the east to the Pacific Ocean in the west and northward into the Arctic Ocean. The total population is about 32 million. It is the world's second largest country by total area and its common border with the United States to the south and northwest is the longest in the world. Canada is the host of the 2010 Winter Olympics.

Venue

The Palais des Congrès of Montréal

Ideally located at the intersection of Montréal's Downtown commercial and financial district, the scenic Old Montréal and Old Port, as well as Montréal's Chinatown, the Palais is within walking distance of most entertainment and tourist attractions.

The Palais des Congrès de Montréal has customizable rooms for small and large venues, with a couple of hotels nearby, and the Place d'Armes subway station is directly connected to it, making access simple and easy. More than 4 000 hotel rooms are directly connected to it, with economical lodging available within walking distance.

Google Streetview of the building, on the side where the conference spaces and the dining area are.

Spaces marked A-E are possible room configurations.
The yellow area is set aside for the plenary talks, and the other area can be divided to need between longing area, guest green room, and staff office.

Provided for Wikimania's use, will be:

• 5 conference rooms of flexible size and configuration:
  • Room A: 562m², configurable from 200 seats at table rows to 550 with chairs only (or any combination thereof)
  • Room B and C: 281m², seating 100 to 320
  • Room D and E: 140m², seating 170 (chairs only)
  • Spaces can be reconfigured for the needs of the program
• 280m² lounging/R&R area
• 140m² of space for organization offices
• Two 70m² salons for VIP guests
• A 781m² hall
• One panoramic 1846m² banquet hall on the top floor with view to Montréal's downtown for lunches and (optionally) the welcome dinner. The caterer is on-site with kitchens and can serve anything from light lunches to five course haute cuisine.

Every space is completely configurable for our needs; and can be set up with any combination of division, chairs, tables and stage. They are, effectively, "blank canvass" that can be organized any way we need according to the program — the divisions listed above are probable divisions for a five-track program but can be tweaked as needed given attendance. Because of this flexibility, we intend to provide registration at the "talk" level so that the space can be allocated accordingly.

The entirety of the site will remain available throughout evening and nights (complete 24h access) for socialization, impromptu meetings and coding sessions; while no food service will be available off-hours, there will be coffee, water and vending machines with snacks available in the lounging area. The entire site has been designed to allow easy access to mobility-reduced participants, as well as aids to persons with limited visibility with ramps, elevators, large type signs, and assistants on site. Most hotel rooms in the vicinity are equally accessible and directly connected to the site with walkways that do not intersect vehicular traffic.

In addition, audio pickup in all rooms is retransmitted by FM for pickup by standard hearing assistance gear (that is also available for free at the site).

Logistics

The Palais provides to us, free of charge, a conference organizing lead and team to handle logistics, setup and deployment. Strong with over a quarter century of major convention and exposition organization, their well-oiled organization is at our disposal to ensure that the event goes over smoothly. They will handle coordination between suppliers and teams, our staff, and caterers, allowing the Wikimania team to concentrate on attendees, guests and the program itself.

The Palais has (and will make available) facilities for accreditation, check-in and on-site guidance and signage, and provides security services. On-site is a small shopping mall where restaurants and supplies can be found, and it is directly connected to both nearby hotels and Montréal's public transit system (via bus stops and a subway station).

Specifically, the Palais representative will insure that every supplier is ready (handling communication and coordination), that gear is moved and in place, that all services are provided in a timely fashion, that supplies and power is available as needed. They take over all aspects of conference organization except guests and speakers, giving us a single point of contact for everything.

Catering

Meals and snacks will be provided by the Palais caterer, who have kitchens on-site. The welcome banquet and warm lunches will be served in the panoramic dining room of the top floor of the convention center will offer traditional Québec fare with available vegetarian and kosher alternatives. Snacks will be provided for breaks on the fifth floor (where the conference takes place) during breaks, and a selection of vending machines will be put at the disposition of attendees in the lounging areas for off-hours snacks and beverages.

Technical support

One of the strengths of partnering with a professional convention organization team is the very high quality of the technical infrastructure and support that will be put at our disposal. Every conference room will have proper stage lighting for the presenting team, a projection screen for their presentation and live video and audio recording in HD by professional cameramen and audio techs. In addition, simultaneous translation for every talk is provided, with free wireless headsets for attendees. This will allow the publishing of proceedings of the entire conference to be made available in blu-ray quality and both languages for those who did not have the chance to attend.

In addition, both plenary events (the Keynote and the closing conference with the Board Q&A) will have "wall of video" stage, allowing for both presentation of slides and retransmission of the speaker on big screens allowing everyone a good view, and both events will be webcast live.

Free WiFi will be provided throughout the entire site for attendees at all times, and the lounging area will be well covered with ample power and network connections of attendees' laptops.

The technical support item on the budget covers the entire audiovisual and technical support team, including staff for:

For each conference area for all three days:

• Stage setup and lighting
• Projection screen and gear for either presentation material or AV pickup as applicable
• HD camera with cameraman attending
• Audio pickup (podium and flying mike for Q&A) and mixing, with tech attending at mixer board
• Simultaneous translation booth and gear for up to three languages (including RF headsets for attendees)
• AV recording (all audio tracks included) with masters provided at the end of each day
• Setup and teardown of the room

Plenary presentations (opening and keynote, and closing):

• All as provided in conference areas, plus
• A second projection screen and gear to keep the presenter on screen throughout
• Radio mikes for audience participation during Q&A

Technical bid also includes power drops and distribution everywhere, and networking infrastructure (wired and wireless).

Accommodation

Google map of venue and hotel locations

For the budget traveler, Montreal offers youth hostels with dorms or private rooms as well as budget bed and breakfasts. The densest collection of budget hotels are in the Latin Quarter, in the streets East of Berri-UQAM metro and the long distance bus station. The Old Town has a couple of quality hostels, which are more expensive. Montreal is home to four major universities and numerous smaller schools. Students routinely sublet apartments in the summer months.

Mid-range options include Downtown chain hotels to "gites", guest houses that range from a single room in an apartment to elegant historic homes with three to five rooms. Gites are usually found in the more residential neighborhoods like the Plateau.

On the upper-end, four and five-star luxury and boutique hotels are mostly concentrated in the Old City and Downtown.

Some hotels and University residences have offered group rates for Wikimania. All rooms are for two occupants, and can be shared (we will provide registration options for shared rooms). All hotels are less than two minutes' walk from the Palais des Congres (and connected through an underground passageway), and provide common rooms. The residences of the Université du Québec à Montréal are about 10 minutes' walk from the convention center.

All venues provide free Internet access for participants and a meeting area available 24/7 for late chats and collaboration.

Hotel group rates

Hotel	Stars	Rooms Available	Price per night
Hôtel InterContinental Montréal	4	200	CAD 189 (approx. USD 178 / € 129 / £ 114)
Holiday Inn Select Montréal Centre-Ville	3	200	CAD 159 (approx. USD 150 / € 109 / £ 96)
Embassy Suites Montréal	4	150	CAD 189 (approx. USD 178 / € 129 / £ 114)
Hôtel Dauphin Montréal Downtown	3	50	CAD 149 (approx. USD 141 / € 102 / £ 90)
Le Westin Montréal	4	50	CAD 199 (approx. USD 188 / € 136 / £ 120)
UQAM residences	—	200	CAD 75 (approx. USD 71 / € 52 / £ 45)

Right now, we are in further discussion with these and other accommodations for the possibility of savings by provided "all-inclusive" deals at registration time allowing us to commit to firmer blocs of rooms. For instance, one current hypothesis would cover four nights at a four star hotel with breakfasts and registration to Wikimania (that includes one dinner and three lunches) for CAD 400 (approx. USD 376 / € 272 / £ 240) in double occupancy or CAD 760 (approx. USD 715 / € 517 / £ 456) for single.

Transportation

Getting to Montréal

Montreal's Pierre Elliott Trudeau Airport [3] (IATA: YUL) is about half an hour west of the city center on highway 20. The airport is served by all major Canadian and U.S. airlines and is a major hub for Air Canada, Air Transat, and WestJet. There are multiple daily trans-Atlantic flights to and from (amongst others) London, Amsterdam, Paris, Geneva, Zurich, Athens, Frankfurt, Rome, Madrid, Lisbon, Munich, Moscow, Cairo, and Casablanca.

Amtrak also provides a direct link from New York City to Gare Centrale on the Adirondack. There are departures for Montréal daily and departures to New York daily.

Selected return airfares to Montreal
Prices are quoted for the equivalent last week of July 2010 and may differ for 2011.

From	Airfare	Airline	Stopover	Travel time
New York	CAD 376 (approx. USD 354 / € 256 / £ 226)	Delta Air Lines	-	1h53
Los Angeles	CAD 585 (approx. USD 550 / € 398 / £ 351)	Delta Air Lines	Minneapolis	7h40
Toronto	CAD 180 (approx. USD 170 / € 123 / £ 108)	WestJet	-	1h10
Vancouver	CAD 957 (approx. USD 900 / € 651 / £ 575)	WestJet and Air Canada	-	4h39
Mexico	CAD 650 (approx. USD 611 / € 443 / £ 390)	Mexicana	-	7h41
Rio de Janeiro	CAD 1,275 (approx. USD 1,199 / € 868 / £ 765)	Continental Airlines	Houston	19h45
London	CAD 985 (approx. USD 926 / € 670 / £ 591)	Air Canada and British Airways	-	7h20
Paris	CAD 1,010 (approx. USD 950 / € 687 / £ 606)	CorsairFly	-	7h45
Brussels	CAD 978 (approx. USD 920 / € 666 / £ 587)	Air Transat	-	7h40
Geneva	CAD 1,011 (approx. USD 951 / € 688 / £ 607)	British Airways	London	10h40
Berlin	CAD 1,262 (approx. USD 1,187 / € 859 / £ 758)	British Airways	London	11h30
Athens	CAD 1,216 (approx. USD 1,144 / € 827 / £ 730)	SwissAir	Zurich	15h30
Moscow	CAD 1,278 (approx. USD 1,202 / € 870 / £ 767)	Air France	Paris	13h15
Tokyo	CAD 2,134 (approx. USD 2,006 / € 1,452 / £ 1,281)	Air Canada	Vancouver	15h41
Hong Kong	CAD 2,040 (approx. USD 1,918 / € 1,388 / £ 1,224)	Air Canada	Toronto	17h35
Sydney	CAD 2,513 (approx. USD 2,363 / € 1,709 / £ 1,508)	American Airlines	Los Angeles	21h05

There are a number of ways to get to downtown Montreal from the airport: taxi for a fixed price of CAD 38 (approx. USD 36 / € 26 / £ 23); Aérobus shuttle for CAD 16 (approx. USD 16 / € 11 / £ 10), VIA Rail AirConnect from the airport terminal to downtown by shuttle and train for CAD 11 (approx. USD 11 / € 8 / £ 7), AMT commuter train from Dorval Station for CAD 4.25 (approx. USD 4 / € 3 / £ 3), and public bus number 747 (STM) for CAD 2.75 (approx. USD 3 / € 2 / £ 2).

The Montreal region is also served by Plattsburgh International Airport in Plattsburgh, New York, on the U.S. side of the border, about one hour away by car. Domestic U.S. flights to Plattsburgh can be cheaper than international flights to Canada.

Notice to American travelers

To enter Canada, you are required to provide a valid ID and proof of citizenship. The Western Hemisphere Travel Initiative requires that all travelers going back to the United States provide official ID's such as passport, enhanced driver's license, passport card, or military card.

Visa Information

Residents from most countries of Europe can visit Canada without a visa. Residents of other countries can apply for a visitor's visa, which takes a month to process in most cases, at the cost of CAD 75 (approx. USD 71 / € 52 / £ 45). The Citizenship and Immigration Canada website details the process and the requirements.

Local travel

The city of Montréal is well-covered by an extensive network of public transportation and roads. Public transportation in Montréal is covered by the Société de transport de Montréal (STM), which operates the buses and subway trains. For those who live in the suburbs, a greater organization called the Agence métropolitaine de transport (AMT) manages and operates overland trains. There is a train link between the Pierre Elliot Trudeau International Airport and one train station w:Lucien-L'Allier (AMT).

For those who prefer to have a bicycle, Montreal has a public bike rental system (BIXI) with extremely reasonable prices, which will benefit those who prefer to avoid rush hour public transit.

Montréal is connected to Toronto and the eastern provinces by Via Rail and Coach Canada. Amtrak provides the link between New York City and Montréal by train, which arrives at the Central Station.

The tickets for the subway are sold through automated kiosks or by person. You can get a OPUS RFID card for simplified public transit, or a tourist pass for 3–4 days.

The subway is open from 5:30 AM daily and closes between 12:35AM to 01:30 AM.

Tourism

Currency

The currency used in Montréal is the Canadian Dollar. There are currency changing offices everywhere, but some stores even allow payment in US dollars.

Cost of living

Montreal has a wide variety of hotel prices that changes on depending on the events that are scheduled. The Formula One race kicks up the hotel prices in early June and starts the touristic season. It lasts until late august. Prices vary from 49$ up to 800$ and more. The most expensive rooms are at the W hotel, Saint-James, Saint-Paul and Queen Elizabeth. The most famous room in the Queen Elizabeth Hotel is room 1742 which is rated at 799$ for a single night only. It's the famous John Lennon Suite and that's where he did his bed in for peace.

Climate

Montreal's summer are warm, and at times humid, with average high temperatures of 24 - 26°C (75 - 79°F) and lows of 13 - 15°C (55 - 60°F).

Entertainment

Montréal has a Six Flags amusement park situated on Île Sainte-Hélène called La Ronde, the second-largest amusement park in Canada. It is accessible via car or public transportation (bus routes 167 or 169). On the same island there is a water park, and a casino, if you'd like to try your luck. Montréal also has a well-developed tourist industry and multicultural population, if you'd like to walk, see the sights, or eat!

Montréal has a diverse entertainment scene. There are large venues such as Centre Bell or at the Olympic Stadium. Home to a vibrant night scene, Montréal is always alive at all times of day. The Olympic Stadium for the 1976 Olympics is still open to the public. People can ride on the gondola to go up the inclined tower and admire the view (not free).

Montréal is the host of the Festival De Jazz (Jazz Festival), Francofolies (French song festival), Juste Pour Rire (Just For Laughs) and a large number of happenings all year round; including the International des Feux Loto-Québec, the largest fireworks competition of the world taking place while Wikimania would be held.

Entertainment

Personal Safety

Montreal shares Canada's low violent crime rates, making it relatively safe.

Museums

Montréal is home to many world-class museums such as the Montreal Museum of Fine Arts which hosts a large collection of precious works of art and a large Napoleonic collection that was given by Ben Weider. It's also the home of the Musée d'art contemporain de Montréal which hosts contemporary art exhibitions. For the science lovers, there's the Montreal Science Centre which is home to many science themed exhibitions and an Imax theatre. The Montreal Biosphère is home to a museum that is dedicated to water and the environment. In the Olympic complex, the former velodrome at the Olympic Stadium. The Montreal Biodome is home to many animals from all around the world. It's also home to a permanent collection of the Montreal Jazz Festival's collection of arts at the Galerie Lounge TD in the Maison du Jazz Rio Tinto Alcan. In 2010, The Galerie Lounge TD features the works of world-renowned Montreal native w:Leonard Cohen's art collection.

Art and Culture

• 
  The Montréal Botanical gardens host a permanent Insectarium where you can see the creepy-crawlies up close and personal.
• 
  The Montreal Museum of Fine Arts hosts a number of permanent and travelling collections of note, and has free admission at all times.

Food

Montréal is home to some world-famous restaurants. Schwartz's is famous for its smoked meat. Poutine is also offered pretty much everywhere with different flavors. One thing that makes Montreal unique with New York City is the Montreal-style bagel. Wilensky's is also a must stop for their famous sandwiches. Montréal is home to many type of restaurants. The concept are often varied and unique. Some of them offers local cuisine or regional plates with a modern twist. World cuisine is found almost everywhere.

Happenings

July in Montréal is home to many famous festivals certain to attract your attention, as well as a multitude of smaller activities and expositions.

Every summer, the core of downtown plays host to the Festival International de Jazz de Montréal when more that two million people join for more than 650 concerts played over eleven days and nights, including 370 concerts staged outdoors and free of charge.

The Just for Laughs festival, the world's largest and most prestigious comedy event presents gala performances, theatre, club shows and outdoor free performances. With comedians, street performers and performances in French and English through most of the month of July.

Explosive Saturday nights are guaranteed throughout summer as the Montréal International Fireworks Competition lights up the skies with pyrotechnicians from all over the world countries display their daring talent to compete in the most prestigious event of its kind.

Team

At this time, the team is small but dedicated. In addition to the members below, organisation is handled by the Comité Wikimania Montréal a nonprofit corporation setup for the express purpose of organizing the bid and conference. While it has a bank account set up, it has made no expense to date.

The board is currently comprised of volunteer professionals with nonprofit experience and strong community ties. The plan is to make a public membership drive and elections if Montreal wins the bid; and the strong core of volunteers so created would lead naturally towards a Québec Chapter of Wikimedia.

Nick	Areas of responsibility	Skills	Languages	Experience
Coren	Coordination, Venue Nonprofit president	CS instructor and system administrator	fr-N, en-4, es-2, de-1, ja-1	Public speaking, AV setups
Ernest Boucher	Accounting, finances Nonprofit treasurer/secretary	Accountant, Tax law, Insurance	fr-N, en-3, es-2, ru-1	Nonprofit board experience
Ancien et Moderne	Accomodations Nonprofit administrator	Public relations, Tourism	fr-N, en-4	VP at Tourisme Montréal
Fail	Party planner	Always up for a party!	fr-N, en-4, es-2, asl-1, LSQ-2	Public speaking, translations and tour guide.
Khayman		A little bit of all. You must ask precisely ! Translation to fr (for now)	fr-N, en-2	Teacher in a cégep, creator of Projet:Cégep de Chicoutimi. I work on Wikimédia Québec too.
Antaya		Webmaster, Journalism Public relations, Master of Ceremonies	fr-N, en-4, LSQ-1, LSF-1, ASL-1	Public speaking, Media coverage and public relations. Long time contributor to French Wikipedia.
Solitarius		Network and system administrator	fr-N, en-4	Speaker at technical events and fairly recent contributor to French Wikipedia.

Budget and Financing

All three levels of local government (municipal, provincial and federal) have already expressed interest in giving financial support to the event, as well as visibility. The Palais des Congres has agreed to discount its usual fees greatly given the volunteer nature of Wikimania and its prestige, and has both the expertise and willingness in assisting in raising local sponsorships and support.

Preliminary ballpark estimates of costs and capacity allow for a realistic expectation of being able to host 800 to 900 attendees with a global budget under CAD 450,000 (approx. USD 423,000 / € 306,000 / £ 270,000). A provision is made for a larger number of attendees given the ease of access and proximity to the United States — in particular its East coast — allowing a larger number of editors with limited financial resources to be able to attend; in addition, the bilingual nature of the event will allow a greater proportion of French-speaking editors to attend; particular care will be taken to involve and invite editors from the entire Francophonie.

Service	Description	For	Cost
Venue	lecture halls, press room, security	3 days + banquet	CAD 45,000 (approx. USD 42,300 / € 30,601 / £ 27,000)
Technical	A/V, projection, simultaneous translation, webcast electrical, Internet access AV recording in HD, suitable for DVD mastering	3 days	CAD 115,000 (approx. USD 108,100 / € 78,200 / £ 69,000)
Catering	Welcome banquet, lunches and snacks	3 days + banquet	CAD 75,000 (approx. USD 70,500 / € 51,001 / £ 45,000)
Closing party	Party for attendees	1000 attendees	CAD 60,000 (approx. USD 56,400 / € 40,800 / £ 36,000)
	VIP party	50 VIPs	CAD 10,000 (approx. USD 9,400 / € 6,801 / £ 6,000)
Administration	logistics, transport, badges, expenses		CAD 15,000 (approx. USD 14,100 / € 10,200 / £ 9,000)
Insurance	Event liability		CAD 7,500 (approx. USD 7,050 / € 5,100 / £ 4,500)
Guests	transportation, food, hotel	20 guests/VIP	CAD 44,000 (approx. USD 41,360 / € 29,921 / £ 26,400)
Swag	Promotional material, proceedings, t-shirts, etc	1000 attendees	CAD 20,000 (approx. USD 18,800 / € 13,601 / £ 12,000)
Outing	Party for attentees at La Ronde (incl. fireworks competition)	600-800 attendees	CAD 24,000 (approx. USD 22,560 / € 16,321 / £ 14,400)
Contingency	In case of Charlie-Foxtrot		CAD 20,000 (approx. USD 18,800 / € 13,601 / £ 12,000)
Total			CAD 435,500 (approx. USD 409,370 / € 296,140 / £ 261,300)

Support

Holding Wikimania in Montréal has the support of the City of Montréal, the Montreal Tourism Board, the Governement of Québec and the Federal Governement.

You can use this userbox in your user page to indicate your support
in using this code {{Template:User Wikimania Montreal 2011/Supporter}}:

Wikimania Montréal 2011

Je soutenais la candidature de Montréal.

I supported the bid of Montreal.