Wikimedia Foundation Affiliates Strategy/Review/Wikimedia Ghana User Group

Wikimedia Foundation Affiliates Strategy

• Main
• Conversations
• Report
  • Original message from Board liaisons
  • Link to full report (pdf)
  • The process
  • The findings
  • What happens next
• Review
• Implementation

Proposed rubric for how checking may look like for an affiliate. Wikimedia Ghana User Group was chosen as a case study [to have a “real” affiliate] for an active user group.

Note: the rubric was filled as an example by antanana based on the publicly available documents and pages. The information provided here might be not full or up-to date, and it is filled in only for illustrative purposes

Caption text

Criteria	Documentation	Wikimedia Ghana User Group
Active and welcoming new users	a list of members (if applicable) or volunteers actively collaborating with the organization/allies (who engage in the decision-making of the group) – either public or sent to AffCom if there are legal/safety concerns. For a legal entity with legal limitations (like GDPR in Europe), it can be a number of members published with notes (an affiliate might have 100 members in 2022, and 100 in 2023, but there was a turnover of 50 people)	37 members (list); no data about 2023, the page is not updated The template on the main page mentions 187 volunteers (147 men, 40 women)
Encouraging being conscious of gender balance (including on the board)	public information on who are people making decisions; sharing information on what is being done to encourage gender diversity	The group is in the process of incorporation, they have three member who will form the Board (key members on Meta): Sandister Tei, Justice Okai-Allotey & Enock Seth Nyamador
public-facing governance practices	a public document on how decision-making is happening (not only bylaws for the legal entities) – e.g., how a scholarship to attend a meeting is decided, where the resolutions are published if there is a board, etc	Proposed Bylaws (but are actively used and mentioned now)
Diverse, skilled, and accountable leadership	a report of an affiliate should include training courses that its membership (especially leadership) underwent, if any. This includes training organized by the affiliate, other affiliates, hubs, Wikimedia Foundation, and external organizations (in line with Movement Strategy 2030 Initiative #33 Leadership development plan)	In 2023 recruited 20 volunteers to “engage in a leadership program in early 2024” (“to establish a talent pool to build their capacity to take up governance, program management, training and ambassadorial roles in the medium to long term”)
connected with the community it supports/serves	show people take part in the affiliate activities; how Wikimedians are reacting to the plans of the affiliates and to their reports (surveys if enough capacity); meetings with the communities, etc	A newsletter mentioning the feedback for the plans
offline (online or hybrid) collaboration	regular meetings with a measurable outcome(s), and not only annual meetings	a satellite WikiIndaba conference 2023 event
delivering on goal(s)	the report should contain self-evaluation against the stated goals from their plans; strategic plans (if applicable)	2023 Grant goals 2023 report is not yet published 2023 annual report
Financially well managed	through financial reporting (if applicable)	Non profit audit is included in the 2023 budget 2023 financial report is not yet published
Universal Code of Conduct	evidence of preventative steps, and addressing UCoC complaints in an effective and timely manner (or seeking external help)	UCOC guidelines have not yet been indicated on their website or meta page yet
effective partnerships, collaborating	should be mentioned in the reporting (partnerships with other Wikimedia communities; partnerships with non-Wikimedia entities)	Partners mentioned in the 2023 report