Wikimedia South Africa/Code of Discipline for Directors

Business Online Banking Account

The Business Online Banking will only be used for funds received from the Wikimedia Foundation.

Approval requirements for payments from this account will depend on the size of the transaction as follows :

• Under ZAR 1,000  : Board Member and Administrator
• Under ZAR 10,000 : Administrator loads amount, 1 Board Member approves / releases payment
• Above ZAR 10,000 : Administrator loads amount, 2 Board Members approve / releases the payments

If the expenditure is not previously budgeted for (eg as a line item in a grant), board resolutions must be obtained prior to spending.

Secondary Business Acount

A secondary account which will be used to handle payments to the Chapter not originating from the Wikimedia Foundation.

Approval requirements for payments from this account will depend on the size of the transaction as follows :

• Under ZAR 1,000  : Board Member and Administrator
• Under ZAR 10,000 : Requester, Board Member and Administrator
• Above ZAR 10,000 : Board Approval

Approval Procedure

1. Send the request and the quotation to the Board Mailing List.

2. Approvals are added as "reply to all".

3. Relevant invoice and proof of payment must be filed in the respective Dropbox Project Folder and added as reply to the email.

4. Changes of more then 10% of the quote value need a full redoing of the approval procedure.

Flights and Accommodation

Board members will ensure that others travelling on WMZA business will adhere to the WMF travel policy.

• Reimbursement for travel on WMZA business shall be done at a rate of exactly 75% x SARS recommended rate ( R/km ). The latest recommended rate/km can be found here.

General Code of Conduct

Board members must adhere to the WMF Code of Conduct Policy:

a) Treat other people with respect

b) Respect confidentiality

c) Protect Foundation property

d) Maintain accurate, honest and complete books and records

e) Represent the best interests of the Foundation

Approval by Board

• Bobbyshabangu _talk 21:38, 2 August 2014 (UTC)
• [1] MADe (talk) 14:28, 17 November 2012 (SAST)
• LouriePieterse 14:32, 17 November 2012 (SAST)
• Dumisani (talk) 15:11, 21 December 2012 (SAST)
• David Richfield (Slashme (talk) 18:13, 2 August 2014 (UTC))
• Discott (talk) 12:39, 12 January 2013 (SAST)
• Islahaddow (talk) 08:23, 3 September 2014 (UTC)

Footnotes

¹This is due to the approval system from the bank account with Absa

• It is also suggested that board members look at the WMF's Board Support handbook as a possible supplement for the basic guidelines here.