Grants:Project/MSIG/Hatch-A-Wikimedian Project
< Grants:Project | MSIG
This Wikimedia Foundation grant has a fiscal sponsor. Kiwix administered the grant on behalf of Wiki Advocates Philippines User Group.
statusfunded
Wiki Advocates Philippines User Group/Hatch-A-Wikimedian Project
This is a leadership development project aiming to have leaders within the wikiproject as administrators and in outreach activities as campaign organizers.
targetCentral Bikol, Tagalog, and English
start dateJanuary 15
start year2024
end dateDecember 30
end year2024
budget (local currency)1,219,900.00
budget (USD)$22,020.13
grant typeGroup
grantee• [[User:Wiki Advocates Philippines User Group|Wiki Advocates Philippines User Group]]
organization (if applicable)• Wiki Advocates Philippines User Group
website (if applicable)• https://wikiadvocatesph.org/
Applications are not required to be in English. Please complete the application in your preferred language.
Project Goal
editWhat will be the outputs of your project and how will those outputs contribute to advancing a specific Movement Strategy Initiative
- Hatch-A-Wikimedian Project came up with the aim of having a volunteer Wikimedian take on the role of a leader, either on-wiki as an administrator of wikiprojects or campaign organizers who would host local implementation of global campaigns or create edit-a-thons based on the specific needs of a local wiki project.
- With the creation of the Leadership Development Plan crafted by the Leadership Development Working Group, we intend to pilot the local implementation of the said resource. The plan will serve as the backbone of the overall program, along with the use of available resources in the Meta-wiki; Stewards Meta-page, and previous grant reports as a study guide for potential campaign organizers.
- While working on these two specific courses, Administratorship and Campaign Organizer, the group will provide a local translation of specific points in the LDP that we see are beneficial for the local community. There is also a goal to simplify the content for those who are new to the movement and provide additional visualization to make it more engaging for readers. Successful participants will be asked to provide testimonials of the Hatch-A-Wikimedian experience to be included in the publication of the LDP booklet.
- What specific Movement Strategy Initiative does your project focus on and why? Please select one of the initiatives described here
- We are particularly targeting the Invest in Skills and Leadership Development initiative. While working with the participants to become fully developed leaders in the future, we foresee that these volunteers will be ambassadors of the Movement Strategy. It will not be the sole task of our affiliate and its existing leaders to spread the initiative, but together with the graduated participants, we will be able to amplify the purpose and aim of the overall movement strategy.
Project Background
edit- When do you intend to begin this project and when will it be completed?
- The project was initiated in February 2023, with only four participants. They are then instructed to create a network of three people. What they have learned during the previous session will be taught to another set of participants until we increase in number. This has proven to be an ineffective approach since there’s a lot to be taught, so we have targeted the initial needs of the participants and focused on them. Thus, the succeeding sessions were based on their needs. With the publication of the Leadership Development Plan, we have agreed to utilize it as a tool to provide a structured program.
- Where will your project activities be happening?
- The group’s office will be utilized; however, if the space is not enough for some of the sessions, we will rent a venue.
- Are you collaborating with other communities or affiliates on this project? Please provide details of how partners intend to work together to achieve the project goal.
- As part of the training program, participants are to learn from other Wikimedians across the movement. Members of the Leadership Development Working Group will be invited to share their best practices as Wikimedians in an arranged session. For Wikimedia community involvement, participants will also be asked to join learning clinics conducted by the Let’s Connect team. Seeing and knowing the prime movers in Wikimedia and immersing in the WMF activities will further hone the skills of the participants in terms of facilitation, collaboration, and communication.
- What specific challenge will your project be aiming to solve? And what opportunities do you plan to take advantage of to solve the problem?
- For the past three years, the group has been operating, and only the same people have been involved in the wider space of the Wikimedia movement. This is either because of the lack of technical skills in editing, the language barrier, or the limited opportunity to connect with people outside of our organization. We foresee a future wherein the current volunteers will take the lead in administering our organization or even building groups of their own.
- The first project we conducted was the Central Bikol Wiktionary Training of Trainers. From that training, three organizers have emerged: MaroBos, Kunokuno, and Sherlock808. Later on, another organizer from our group also conducted a campaign in relation to the environmental crisis.
- Here are the lists of projects conducted per organizer:
| Organizer | Project |
|---|---|
| Ballardmaize | Central Bikol Wiktionary Training of Trainers,
1lib1ref in the Philippines, SheSaid Philippines 2021, New normal: Strengthening remote learning through Wikimedia-based projects |
| Kunokuno | Art and Feminism in the Philippines Edit-a-thon,
Art + Feminism in the Philippines Campaign 2021, Art and Feminism Philippines 2022, SheSaid Philippines 2022, Wikipedia Pages Wanting Photos in the Philippines 2021, Bikol Wiktionary Edit-a-thon |
| MaroBos | Hatch-A-Wiki Project 2021 |
| Sherlock808 | Philippines Climate Change Translate-a-thon,
Reading Wikipedia in the Classroom Module translation and Campaign |
| Daramlagonl | Wiki para sa Karapatan Pantawo
Wiki para sa Karapatan Pantawo 2022 Wiktionary Edit-a-thon 2022 |
- Later on, as the number of members grew, we were able to formally organize our group and have our first project under our name in Wikimania 2022 and even our Hatch-A-Wiki project in a session.
- An average of 20 editors would participate in each event, and in the 16 projects we conducted, we could have 320 editors in total. Even assuming that half of it will stay, we should have 160 editors maintained. But to date, there are only 17 active members in the user group, while there are only 55 counted volunteers. Reasons for the low retention level have almost been similar throughout the projects being implemented: lack of enthusiasm, burnout, and loss of interest. The group has also been battling with the stereotyping of wiki projects in academia, saying that wiki projects aren't reliable resources to use. What we foresee in this Hatch-A-Wikimedian project is to use the strategies we first implemented in the Central Bikol Wiktionary Training of Trainers, where we were able to produce community organizers and administrators. From the prospective 30 participants to join this program, we expect at least 15 participants to follow in the track of the previous organizers, who have successfully conducted WMF-funded projects and administered local wiki projects.
- With the publication of the simplified LDP based on the local needs and context of the community, we see that there would be less need to manage sessions and events by the current leaders in our group. It is the hatched Wikimedians who will take the lead in the future.
- Does this project aim to apply one of the examples shared in the call for grants and if so which one?
Project Activities
edit- What specific activities will be carried out during this project? Please describe the specific activities that will be carried out during this project.
Detailed Course Activity:
editThere are two parts to this program: the course training and the translation process of the Leadership Development Plan.
Determining the tracks for participants
editThere are two courses offered, one for an administrator, which would include the basic tutorials on editing, the nature of the wikiproject selected (Wiktionary, Wikiquote, Wikipedia, etc.), criteria for being an administrator, and guidelines on how to administer a wikiproject. Another course is for campaign organizers; this would include creating a rapid fund, using edit tracking tools (Hashtag Tracker tool, Event Registration, and Program and Events Dashboard), planning and facilitating the program, and project reporting. The participants are free to choose which of these two tracks best suits their capacities, but to have a guiding point from which they could determine their capacities, an evaluation form or questionnaire will be given to them. This will assess their level of experience, either in editing or organizing. We understood that in some instances, a participant may change their option based on the level of their advancement or simply because of interest. Both tracks obviously need to be excellent leaders, so we will not confine them to their first option, although compliance will now prove to be harder since they would need to comply with both requirements for each track. These details will be thoroughly discussed at the start of the program.
Translation and Contextualization
edit- The aim is not merely to translate the whole LDP document, but to make it compatible based on the needs of our community. The cultural background and literacy level will be considered. The trainers will support the translators during the process. Participants will have their testimonials included in the final document. The final output will be printed in 50 copies and be distributed to participants and other interested institutions. The file copy will also be uploaded to Wikimedia Commons.
| Title | Projected Timeline | Detail | Expected Outcome |
|---|---|---|---|
| Understanding Leadership Roles and Skills | 3 sessions | Volunteers will be made aware of the different roles and tasks being handled by what we consider leaders in the movement, such as affiliate leaders, campaign organizers, administrators, and others. | Deep understanding of each leadership role in the Wikimedia movement. This will provide an initial idea of which track they will take. |
| Navigating Leadership Situations | 3 sessions | As the program commences, each participant will be evaluated, and based on the needs and feedback being raised, a discussion of further topics on the scope of leadership will be presented. A part of this session will also revolve around the UCoC and the Friendly Space Policy. Forums on DEI will also follow to support not only the technical know-how of each volunteer on Wiki projects and communities but also the values expected from every Wikimedian. | This section focuses more on the actual situation a leader faces inside an organization. More of the assessments that will be given at this point are situational questions. They are expected to provide resolutions and practical actions to each given situation with the know-how on how a leader would respond. |
| Starting a Leadership Development Initiative | 3 sessions | There are four essential steps in this category: Define, Prepare, Deliver, and Follow up. These steps will be discussed in detail. While this part heavily leans on community organizer skills, we see that administrators may also benefit from this, especially for on-wiki events, supporting organizers accessing the wiki projects for event pages, and even providing new policies to be followed by the local editor community. | Participants will have an idea of how to structure their plans, provide objectives, gather different types of support, and successfully implement a project. |
| Title | Detail | Expected Outcome | |
|---|---|---|---|
Wikipedia Basics
|
Wikipedia is the best-known wiki project, and it is a must that every editor knows the relevant information related to it. | The participant can thoroughly discuss what Wikipedia is, how it is used, and how to start being an editor in this project. | |
Wikimedia Incubator
|
Our group specializes in the Wikimedia Incubator work, being able to hatch three wiki projects in three years. We see this as an essential skill for a participant choosing this track. They should not only know how to work on wikis but also how all these wiki projects start from scratch. | A deep understanding of how a wiki project takes birth They are also to be advised to be regular editors on a Wikimedia Incubator project we are working on, the Rinconada Wiktionary. [[incubator:Wt/bto | -]] |
| Stewards and their tasks | Administrators should also know how the stewards work. On the hierarchy level, these people are above them, and in the future, they may want to be part of this global group once they have enough experience as local administrators. | Learn the essential information for stewards and adapt the skills once they themselves apply for a local administrator. | |
Different types of access:
|
Administrator access will be the focus of this session; however, it is still helpful to understand how other advanced rights work and why they are needed. Current administrators in the group will show them the advanced tools and rights they may have once they have also been approved as administrators. | Participants will be given an actual scenario, particularly an instance in a Wikiproject, and they can decide what’s best resolved once they have become administrators | |
| Policies and Guidelines in Editing, Friendly Space Policy | It is important to acquire the technical skills of an editor, but it is also essential to have the values of a Wikimedian. There are instances in which an administrator may have to resolve conflicts in talk pages and community portals, weighing in whether an editor should be banned or not, and knowledge about good faith and how to resolve online conflicts can help them determine the most effective solution. | Participants will know how to identify common misconduct, where to report it, or when to decide to block an editor. They will also know when to provide protection for pages that are prone to vandalism and who the group of editors is that may only access them. |
| Title | Detail | Expected Outcome |
|---|---|---|
Running Edit-a-thons
|
Edit-a-thons are the usual gateways for campaign organizers to harness their skills, especially since there are annual global campaigns being conducted across the movement. In this session, they will learn how to draft an edit-a-thon program, define sets of targets based on prospected participants, and identify the needs to conduct a successful edit-a-thon. | Participants will be asked to submit a draft plan for an edit-a-thon they wish to conduct. It may be participation in an existing global campaign or a new one. |
Learning and Evaluation:
|
Edit statistics are relevant in each edit-a-thon conducted. Participants will know how to set up an event dashboard, filter the tracker tool to get specific data, and enroll participants in the dashboard. | Participants will be asked to create a dashboard based on the edit-a-thon plan they have created. They will be given an existing campaign that has used the hashtag tracker tool and will analyze the data given by the tool. Questions would be:
|
| Support and Safety | This session will tackle how to keep an event safe and how to process harassment reports on and off the wiki. This will also focus on the Safe, Brave Space Policy being implemented by Art+Feminism. | Participants will be given scenarios that involve different types of harassment, and they will be asked to provide the best resolution for each. They will also be given scenarios where they must take action based on the DEI principles. |
| Creating the Event Page of the Project | In every campaign, it is essential to provide a campaign page that provides the overall information about the campaign, the participant list, the resources to be used, the topic list, and the rules for the edit-a-thon. In this session, they will be shown examples of event pages and made aware of the different templates being used in creating an event page. | Participants will be able to create a test event page for their edit-a-thons and campaigns. This will be created on a local wiki project in their sandboxes. |
| Rapid Fund Project Proposal | Participants, especially those who have chosen to be community organizers, will be asked to create a Rapid Fund proposal. This will be panel-reviewed and once approved, we will be instructed to create it on WMF Fluxx for next year's activity. It can also be incorporated into the General Community Fund and implemented through micro-funding. | Three to five rapid fund proposals, depending on the number of participants. Three approved rapid funds are to be implemented in the community. |
| Campaign Immersion | While this training is ongoing, several projects of the affiliate are also being run. Participants in this training will be asked to be part of the facilitation and organization of the project. | Actual involvement in the current campaign being led by the group and providing support during the reporting stage |
| Process | Detail | Outcome |
|---|---|---|
| Reading the LDP | Translators will be required to read the LDP in order to have a full grasp of the document. | Translators will have a better understanding of the document. |
| Reviewing the LDP | Anthony Diaz, being part of the LDWG, will entertain questions and clarifications at this part. This will ensure a better understanding of the translators. | Translators will have a clearer view of the overall purpose of the LDP as detailed by the LDWG member. |
| Needs Analysis | Facilitators of the Hatch-A-Wikimedian Program will be asked to pinpoint specific areas of priority in the LDP. This will filter out those that are most needed by the community. | Texts for translation are identified. |
| Actual Translation | To cater to a wider audience for the translated text, the LDP will be translated into Tagalog. | Translated text. |
| Gathering testimonials from participants | Participants will be provided with guide questions in relation to their experience in the program. They will be asked to answer those | Testimonials will be part of the published resource. |
| Incorporating Visuals and Lay-outing the Booklet | Translated texts will be forwarded to the layout artist. | The booklet is now ready for printing. |
| Uploading the booklet on Wikimedia Commons and Printing | The booklet will be made available on Wikimedia Commons for wider usage among Tagalog speakers. Printer materials will be distributed to the program graduates to serve as their handbooks | The booklet is available for public use. |
- How do you intend to keep communities updated on the progress and outcomes of the project? Please add the names or usernames of these individuals responsible for updating the community
- The progress of the program will be documented on the Hatch-A-Wikimedian Meta page. Edits by the participants will be tracked through the Programs and Events Dashboard. There is also a skills tracker on the meta-page identifying which skills were successfully learned by the participants. A mid-year report will also be provided to assess how things are going. This can be accessed both by the LDWG and the MSIG team. The communications team of the affiliate will be responsible for providing updates and reports.
- Who will be responsible for delivering on this project and what are their roles and responsibilities?
- The team is composed of experienced Wikimedians and community organizers who have implemented projects in the past. Their role was also vital in the formation of our affiliate. Since we are still limited in number, we may need to outsource other members or gather support through our volunteers who are willing to take part in the implementation.
| Name | Role |
|---|---|
| Imelda R. Brazal | She has worked with the Campaigns Team of the WMF and has deep knowledge of engaging in communities and volunteering. She will work mostly on community organizing and outreach. Some projects she has led are training in editing Wiktionary, edit-a-thons bridging the gender gap, and open-knowledge projects. She will also work on training in editing Meta-wiki, incubator projects, and creating templates. |
| Anthony B. Diaz | He is part of the LDWG that crafted the LDP. He is also a long-time Network Organizer of Art+Feminism. Part of his work will focus mostly on the discussion of LDP.
Being an administrator himself, he will tackle topics in relation to this. |
| Daramlagon | He will work mostly on the translation part, being an expert in the language. He will also be tasked with providing lessons about basic orthography, grammar, syntax, and other linguistic topics in connection with our local language. He is also the point person of our group in relation to the WikiForHumanRights Campaign. |
| BiancaBrazal | She will be the lead designer of the booklet. She has worked mostly on the visuals on our pages and newsletters. She will tackle how to engage people through the use of multimedia advertisements. This will be useful, especially for community organizers. |
| Mhille26 | Currently, she is the president of the affiliate. She will lead the members of our group, facilitate each committee, keep track of finances, and provide support for documentation. |
Additional information
edit- If your activities include community discussions, what is your plan for ensuring that the conversations are productive? Provide a link to a Friendly Space Policy or UCoC that will be implemented to support these discussions.
- During community discussions and sessions proper, the Friendly Space Policy and UCoC will be strictly abided by.
- If your activities include the use of paid online tools, please describe what tools these are and how you intend to use them.
- Do your activities include the translation of materials, and if so, in what languages will the translation be done? Please include details of those responsible for making the translations.
- The translation of the text will be only in Tagalog. Central Bikol will be prioritized over other opportunities.
- Are there any other details you would like to share? Consider providing rationale, research or community discussion outputs, and any other similar information, that will give more context on your proposed project.
-
- Here is the link for the timeline of activities: https://docs.google.com/document/d/1zNEsoqpv6pROYRtpEa5cxuLfFl5GveBYhG0-HO0I1-4/edit?usp=sharing.
- Link for the target metrics: https://docs.google.com/document/d/1-j8nPcn21eInz7JsWf0PvslbTtZJ2ker4PC0g5FGIbo/edit?usp=sharing
Target Metrics
editIn order to assess the success of the program, we have identified practical numbers for the expected outputs. This will determine the learning of the participants if the fund was well spent based on the project objectives, and if this project would either need further improvement or filter out redundancies in terms of its scope.
Outcomes
editAfter your activities are complete, we would like to understand the draft implementation plan for your community. You will be required to prepare a document detailing this plan around a movement strategy initiative. This report can be prepared through Meta-wiki using the Share your results button on this page. The report can be prepared in your language, and is not required to be written in English.
In this report, you will be asked to:
- Provide a link to the draft implementation plan document or Wikimedia page
- Describe what activities supported the development of the plan
- Describe how and where you have communicated your plan to relevant communities.
- Report on how your funding was spent
Your draft implementation plan document should address the following questions clearly:
- What movement strategy initiative or goal are you addressing?
- What activities will you be doing to address that initiative?
- What do you expect will happen as a result of your activities? How do those outcomes address the movement strategy initiative?
- How will you measure or evaluate your activities? What tools or methods will you use to evaluate your activities?
To create a draft implementation plan, we recommend the use of a logic model, which will help you and your team think about goals, activities, outcomes, and other factors in an organized way. Please refer the following resources to develop a logic model:
- Overview of logic models on Meta-wiki
- Example logic models for reference for other movement activities (such as partnerships and edit-a-thons)
- Blank logic model template on Google Drive
Please confirm below that you will be able to prepare a draft implementation plan document by the end of your grant:
- ...
Optionally, you are welcome to include other information you'd like to share around participation and representation in your activities. Please include any additional outcomes you would like to report on below:
Budget
editHow you will use the funds you are requesting? List bullet points for each expense. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!
| Item | Detail | Amount in PHP | Amount in USD |
|---|---|---|---|
| Program Coordination and Facilitation | Will handle the overall facilitation of the program, ensuring that all documents are prepared and participants are on track with their courses and provide a summary of inputs to the organizing team | 420,000 | 7584.99 |
| Graphic Designer | To complete the layout and design of the final booklet. Will be working in a span of two months | 50,000.00 | 902.41 |
| Food and refreshments | Costs related to refreshments, lunches, or other meals during in-person activities | 294,000 | 5,306.14 |
| Transportation support | Costs of supporting organizers or participants to attend the meeting | 108,000 | 1,949.19 |
| Internet Expenses | Internet or mobile costs for organizers or participants to access or participate in activities The rate for data connections per device is PHP 50.00. | 54,000.00 | 974.60 |
| Venue or space for meeting | Costs of renting a physical meeting space | 96,0000.00 | 1,732.62 |
| Training Materials and other merchandise | This will include all the materials the team will be using during the Implementation of the project and printing of the booklets. (Pen, Ink, Bondpaper, Poster papers, etc.) | 15,000.00 | 270.72 |
| Prizes and awards | Rewards for completion | 24,000.00 | 433.15 |
| Communication and materials | Communication allowance for facilitator and other expenses for promotion | 12,000.00 | 216.12 |
| Documentation | includes write-ups for every session conducted, collecting pictures from the photographer, providing notes during training, and organizing meetings. | 36,000.00 | 648.36 |
| Sponsorship fee | This will be facilitated through our fiscal sponsor, Kiwix. (10% of the total amount.) | 110,900 | 2002.8 |
| Brochure Publication | The final document will be printed on a printing press and will be distributed to participants and other interested institutions. | ||
| Translation | Provides the completed manuscript of translated text, including editing and proofreading based on the local language contexts. Will be working for a span of 2 months. | ||
| Total Requested Amount | PHP 1,219,900.00 | $ 22,020.13 |
TOTAL AMOUNT REQUESTED USD: $ 22,020.13
Additional Note
edit- This grant request will be facilitated through our fiscal sponsor, Kiwix.
Completing your application
editOnce you have completed the application, please do the following:
- Change the application status from
status=drafttostatus=proposedin the {{Probox}} template. - Contact strategy2030
wikimedia.org to confirm your submission, as well as to request any support around your application.
Endorsements
editAn endorsement from community members (especially from outside your community) will be part of the considerations when reviewing your application. Community members are encouraged to endorse your project request here!