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Learning and Evaluation/News/Learning Days for Wikimedia Conference 2017

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New Learning Days at Wikimedia Conference 2017!

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We are happy to inform that we will be hosting a new Learning Day!
In addition to the core-conference, the Learning and Evaluation team at the Wikimedia Foundation organizes pre-conference Learning Days. During these days, there will be workshops on program design, evaluation, and communities learning on Wednesday and Thursday, March 29-30.

This year, participants will be selected along two tracks according to practice and knowledge:

  • Traditional Learning Days track: Pre-conference participatory workshop sessions on program design, evaluation, resources, learning, & community engagement for folks working to implement programmatic and community engagement activities in their home communities.
  • New Leadership Development track: Pre-conference sessions for affiliate representatives who are focused on developing leadership for programs and community building through train-the-trainer and other skills development approaches in their home communities.

If you would like to focus on developing programs for the first time in your community and have never attended a Learning Day before, we will have options prepared for you. Alternatively, if you have attended Learning Days before in past conferences and have already accrued experience in implementing Wikimedia Programs, we need your help! Aside from having advanced workshops for experienced program leaders focused on leadership development, we also want your help in co-hosting trainings and presenting what you know to others.

Registration & Selection

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Registration for the Wikimedia Conference 2017 opens on Friday, November 18. In the registration form, you will only be asked for your general interest in the pre-conference Learning Days. By stating your interest, you are not automatically registered, as only a limited number of slots are available. Selection will begin the first week of December, for the best opportunity at selection, please register by December 1st, 2016. Qualification does not guarantee participation. Participants who apply prior to December 1st will be selected based on the extent to which they demonstrate the selection criteria. Following December 1st additional qualified applicants may be approved until there are no open slots remaining.

Should demand be less than expected, restrictions may be loosened. Follow-up communications and notifications will be sent beginning in December 2016. If you have any questions, please reach out to Maria Cruz (eval@wikimedia.org).

Selection Criteria:

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The selection criteria for Learning Days include that all participants must be endorsed to participate by their affiliate group and demonstrate evidence of at least 3 of the following to qualify for participation:

  • You want to teach back home what they learn.
  • You have implemented one or more programmatic activities in the last 12 months or you plan to implement one or more programmatic activities in the next 12 months.
  • You have engaged, or plan to engage, in learning and evaluation practices in order to learn about their program outcomes.
  • You are interested in teaching about community programs and/or engagement activities at Learning Day.
  • You have taught or presented in a Learning Day event in the past.
  • You have demonstrated application of something they learned at a past Learning Day event.
  • You are working to develop and/or lead skills training workshops for leadership development in their home community (e.g., skills development for community engagement, community health, program design and evaluation).

Restrictions:

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No more than one participant per affiliate group with exception of relevant teaching partners from the host affiliate and/or people associated with an affiliate group but acting as representative of a committee or other movement body.


Looking forward to a new day of Learning Together!

Agenda

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Click here to see the agenda
 

This is a draft agenda for the conference and may be updated at a later date.

Day One: Wednesday Room One: Exchanges Room Two: Workshops
9:15-10:00 Welcome and Orientation
10:00-10:45 What is Leadership?
10:45-11:00 Coffee/Tea Break
11:00-12:00 Presentation Skills Facilitation Skills
12:00-13:00 Consensus Building in Organizational Development
13:00-14:00 Lunch Break
14:00-15:00 Community Health Lightning Talks Eval Workshop--Data Use and Eval Methods
15:00-15:45 In Depth Tool Rotation Anti-Harassment Tools: What to Build?
15:45-16:00 Coffee/Tea Break
16:00-17:15 Developing Partnerships for Programs
(Program Partnership Collab Exchange)		 Working better together: Wikimedia Affiliates
(Affiliate Collab Exchange)
17:15-18:00 Plenary Review Day 1
18:00-20:00 Dinner and Slide Karaoke/Presentation Roulette
Day Two: Thursday Room 1: Exchanges Room 2: Workshops Education Strategy Session Break-out Room
9:30-10:15 Orientation to Day 2
10:15-11:30 Engaging Volunteers Collab Exchange Project Support Tools Rotation
11:30-11:45 Coffee/Tea Break
11:45-13:00 Program Planning Collab Exchange Eval Plans and Making it Count
13:00-14:00 Lunch Break
14:00-14:38 Budget and Budget Tracking Mapping GLAM Workflows and documentation Education Strategy Session
14:38-15:15 Creating a Safe and Welcoming Event
15:15-16:00 Traditional Tools Rotation Project Planning Workshop
16:00-16:15 Coffee/Tea Break
16:15-17:00 Program Design Lightning Talks Making decision together: Tools for community listening Education Strategy Session
17:00-17:30 Plenary Review Day 2
17:30-19:00 Poster Session Social

(alongside conference opening dinner snacks)


Participants

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Click here to see list of participants who signed up online, a schedule of the Lightning Talks, and instructions for sharing knowledge
 
  1. María (WMF) (talk) 19:30, 28 October 2016 (UTC)[reply]
  2. JAnstee (WMF) (talk) 19:44, 28 October 2016 (UTC)[reply]
  3. Mohamedudhuman05 (talk) 12:57, 18 November 2016 (UTC)[reply]
  4. Touzrimounir (talk) 13:03, 19 November 2016 (UTC)[reply]
  5. Olaniyan Olushola (talk) 12:48, 27 November 2016 (UTC)[reply]
  6. VMasrour (WMF) (talk) 16:15, 28 November 2016 (UTC)[reply]
  7. Abittaker (WMF) (talk) 19:09, 29 November 2016 (UTC)[reply]
  8. Yannmaco (talk) 05:26, 5 December 2016 (UTC)[reply]
  9. Qgil-WMF (talk) 08:11, 14 December 2016 (UTC)[reply]
  10. Elitre (WMF) (talk) 08:17, 14 December 2016 (UTC)[reply]
  11. Delphine (WMF) (talk) 09:59, 14 December 2016 (UTC)[reply]
  12. NSaad (WMF) (talk) 10:52, 14 December 2016 (UTC)[reply]
  13. Maggie Dennis (WMF) (talk) 15:11, 14 December 2016 (UTC)[reply]
  14. Patrick Earley (WMF) (talk) 17:05, 14 December 2016 (UTC)[reply]
  15. James Baldwin (WMF) (talk) 17:21, 14 December 2016 (UTC)[reply]
  16. Rosiestep (talk) 18:12, 14 December 2016 (UTC)[reply]
  17. Sarmad (talk) 18:12, 15 December 2016 (UTC)[reply]
  18. Shouston (WMF) (talk) 17:19, 15 December 2016 (UTC)[reply]
  19. Tanweer (talk) 08:38, 20 December 2016 (UTC)[reply]
  20. Jon Harald Søby (WMNO) (talk) 14:32, 20 December 2016 (UTC)[reply]
  21. LiAnna (Wiki Ed) (talk) 16:38, 20 December 2016 (UTC)[reply]
  22. Ilario (talk) 17:16, 20 December 2016 (UTC)[reply]
  23. Sydney Poore/FloNight (talk) 18:45, 20 December 2016 (UTC)[reply]
  24. Donatien Kangah/Papischou (talk) 09:48, 21 December 2016 (UTC)[reply]
  25. Marikevanroon20 (talk) 17:52, 9 March 2017 (UTC)[reply]
  26. Rehman 23:19, 21 December 2016 (UTC)[reply]
  27. Gnangarra (talk) 00:38, 22 December 2016 (UTC)[reply]
  28. --Frank Schulenburg (talk) 19:04, 23 December 2016 (UTC)[reply]
  29. SusikMkr (talk) 21:08, 23 December 2016 (UTC)[reply]
  30. Joady Lohr (WMF) 23:08, 23 December 2016 (UTC)[reply]
  31. Biyanto Rebin (WMID) (talk) 06:28, 24 December 2016 (UTC)[reply]
  32. Ahmed Mohi El din (talk) 11:02, 24 December 2016 (UTC)[reply]
  33. Maor X (talk) 21:07, 24 December 2016 (UTC)[reply]
  34. Smirkybec (talk) 16:11, 26 December 2016 (UTC)[reply]
  35. PatriHorrillo (talk) 16:42, 26 December 2016 (UTC)[reply]
  36. Athikhun.suw (talk) 14:13, 28 December 2016 (UTC)[reply]
  37. Freddy2001 talk 18:45, 1 January 2017 (UTC)[reply]
  38. Alex Wang (WMF) (talk) 19:52, 3 January 2017 (UTC)[reply]
  39. TLSuda (talk) 22:09, 3 January 2017 (UTC)[reply]
  40. Mohamed Ouda (talk) 12:09, 4 January 2017 (UTC)[reply]
  41. --Ehrlich91 (talk) 17:37, 4 January 2017 (UTC)[reply]
  42. Magioladitis (talk) 20:10, 4 January 2017 (UTC)[reply]
  43. Shani Evenstein (WikiProject Medicine Foundation) 23:57, 5 January 2017 (UTC)[reply]
  44. Kulttuurinavigaattori (WMFI)
  45. Zeetendra ») 14:55, 7 January 2017 (UTC)[reply]
  46. Mohammed Bachounda (talk) 22:18, 8 January 2017 (UTC)[reply]
  47. Stalinjeet (talk)
  48. --Anna Torres (WMAR) (talk) 14:14, 9 January 2017 (UTC)[reply]
  49. Garfield Byrd (FDC)
  50. Rodelar (talk) 00:18, 10 January 2017 (UTC)[reply]
  51. Asaf Bartov (WMF)
  52. Lahariyaniyathi (talk) 09:32, 10 January 2017 (UTC)[reply]
  53. Daria Cybulska (WMUK) (talk) 09:35, 10 January 2017 (UTC)[reply]
  54. Ed Erhart (WMF) (talk) 20:21, 10 January 2017 (UTC)[reply]
  55. Gregory Varnum (WMF) (talk) 23:20, 10 January 2017 (UTC)[reply]
  56. Meriem Mach (talk) 16:16, 11 January 2017 (UTC)[reply]
  57. Nikola (talk) 14:29, 13 January 2017 (UTC)[reply]
  58. Daniel Charms (talk) 18:37, 17 January 2017 (UTC)[reply]
  59. EGalvez (WMF) (talk) 22:54, 17 January 2017 (UTC)[reply]
  60. →Spiritia 23:05, 17 January 2017 (UTC)[reply]
  61. Mboix (Wikimujeres) (talk) 17:16, 20 January 2017 (UTC)[reply]
  62. May Hachem93-05:57, 21 January 2017 (UTC)[reply]
  63. ~ Nahid Talk 17:07, 20 December 2016 (UTC)[reply]
  64. Boberger (talk) 16:04, 21 January 2017 (UTC)[reply]
  65. ManosHacker (talk) 19:05, 29 January 2017 (UTC)[reply]
  66. AddisWang (talk) 19:17, 7 February 2017 (UTC)[reply]
  67. John Cummings (talk) 10:45, 9 February 2017 (UTC)[reply]
  68. ArturKhalatyan (talk) 11:06, 17 February 2017 (UTC)[reply]
  69. Jalexander--WMF 19:22, 14 March 2017 (UTC)[reply]
  70. Laurentius (talk) 19:30, 14 March 2017 (UTC)[reply]
  71. Mardetanha talk 23:32, 14 March 2017 (UTC)[reply]
  72. CDG (WMAT staff) (talk) 10:15, 15 March 2017 (UTC)[reply]
  73. -- ViraMotorko (WMUA) (talk) 12:27, 15 March 2017 (UTC)[reply]
  74. Christof Pins (WMDE) (talk) 12:48, 15 March 2017 (UTC)[reply]
  75. Discott (talk) 12:51, 15 March 2017 (UTC)[reply]
  76. Romaine (talk) 13:57, 16 March 2017 (UTC)[reply]
  77. Nutriesilla (talk) 10:32, 21 March 2017 (UTC)[reply]

Lightning Talk Schedule

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Community Health Lightning Talks

Time Presenter Topic
14.00 - 14.05 Maria Cruz Introduction to Lightning Talks
14.05 - 14.12 Quim Gill Experiences discussing and enforcing Code of Conduct for Technical Spaces, Phabricator etiquette, Friendly Space Policy online
14.12 - 14.19 Alex Wang and Sydney Poore Safe space/friendly space policy at events: planning ahead and enforcement at events
14.19 - 14.26 Katy Love Trust: why it matters and how to build it in our communities
14.26 - 14.33 Addis Wang Small recognizance to the community
14.33 - 14.40 Patrick Early What is harassment and how does it impact my community
14.40 - 14.47 Edward Galvez Doing a large survey with many stakeholders
14.47 - 14.54 Marc-André Pelletier Actual civility and collegiality is hard. How do you reach it?

Program Design Lightning Talks

Time Presenter Topic
16.15 - 16.20 Maria Cruz Brief introduction to lightning talks
16.20 - 16.25 Rosie Stephenson-Goodknight Redlists - who, what, when, where, why
16.25 - 16.30 Jitendra Shah Wikipedia Education Program
16.30 - 16.35 Sarmad Yaseen Wikipedia zero
16.35 - 16.40 Martha Gómez Morales Wikiexpedition
16.40 - 16.45 John Cummings Open license text reuse from partner organisations
16.45 - 16.50 Ilario Valdelli How to manage IT projects in a multilingual country

Instructions for sharing knowledge

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Posters

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Estimated preparation time: 3 - 5 hours.

Poster dimensions

The maximum dimensions for your poster size A1. Following are the technical specifications for the poster:

  • Size: A1 (594 x 841 mm "or" 23.4 x 33.1 in)
  • DPI: preferably 150-300 DPI
  • Color mode: Preferably CMYK (most graphic editing software programs have the color changing mode and CMYK is great for lossless printing)
Creating your poster

In terms of content, the kind of poster we are looking for is academic poster [1], a presentation of information that is educational to others, and serves a learning purpose, rather than a promotional or marketing end. Once you chose the topic you want for your poster, lay out the story in a way that lets other people know what happened, what were the key results, and what is your key advice to them, if you have any. You can also use the ABCDs of Storytelling as a guide to creating your poster. Find more detailed guidance on this Learning Pattern, and also looking at posters submitted by others in previous Learning Days:

There are many programs you can use to create a poster. We have found that Microsoft PowerPoint, LibreOffice Presentation, and LibreOffice Draw are the most easy to use, and make good looking posters. Other programs like Adobe InDesign & Illustrator have more features, but they are also more difficult to learn, and they are expensive. Another option is to use Google Draw.

Whichever program you choose, make sure to set the size of your poster file before you start adding words and pictures. This will help you make sure that the fonts you are using are the right size, and that the pictures you include have a high enough resolution to print properly. Here are some links that may help you create a poster of the correct size:

Finalizing your poster

Once your poster is complete, please print it to PDF format and open it in a PDF reader to make sure that everything is displaying correctly. Are your pictures blurry? Is your text aligned? Once you are happy with the way your PDF looks, please send the PDF to eval@wikimedia.org.

If you have questions, or experience trouble making your poster

Please email eval@wikimedia.org. Remember that the deadline for submitting your poster for printing is Sunday, February 26. If you have questions or requests for us to help you, please email no later than Monday, February 20.

References
  1. ↑ Academic poster, on English Wikipedia

Lightning Talk

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Estimated Preparation Time is 1-3 hours.
Share with your peers something inspiring about your project experience. Give a 3-5 min talk and share:

  • What you did
  • How you measured success and
  • What you learned

There will be time for questions at the end of your talk.
To create a successful lightning talk, make sure you have some visual support. You can use a poster you submitted, a few slides (not more than 3 or 4 is recommended), or a page you want to show to support your story.

March
Mon Tue Wed Thu Fri Sat Sun
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
April 1 2

March 29 – 30: Learning Days at Wikimedia Conference 2017.
March 31 – April 2: Wikimedia Conference main conference.

Learning Day Outcomes Wikimedia Conference 2017

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Participants feedback

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For this issue of Learning Days we used a picture card deck for the ice-breaker activity. The card deck was created as a result of the 100 Words Campaign. Participants of the campaign picked a word from a provided list and chose an image from Wikimedia Commons that went with their selected word. The card deck created during the campaign was then used during the ice-breaker activity at Learning Days. During the activity, participants chose a card that reflected their hopes, fears or expectations for that day, and then during a round of sharing, each person explained the card they chose. Here were a few examples of what was shared:

  •  
    "I hope we will make an impact for the next, say, 1-2 million years :)"
  •  
    "Hope: engagement, focus + enthusiasm. Fear: too much info + hard to apply"
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    "Vision: Wikimedia as regular part of civic life."
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    "That I can inspire everyone with my talks and everyone signs up for the GLAM newsletter"
  •  
    "Playing as a team gives more chances"
 
Feedback form distributed to Learning Day participants at WMCON 2017.

In this issue of Learning Days we used our comprehensive feedback form, that allows participants to share something they liked best about the session, something they would suggest to do different next time, and something they plan on doing in the next 30 days, based on what they learned. The analysis presented below stems from the feedback forms received for each day, as follows:

Completed Evaluations Number Percentage
Leadership Track Day 30 58%
Traditional Track Day 22 44%

For the Leadership track (that took place on Wednesday, March 30), the sessions Presentation Skills, Facilitation Skills, and Developing Partnerships for Programs were among the most liked workshops, as well as the ones that inspired the most actions in the next 30 days, together with In Depth Tools Rotation, Eval Workshop - Data Use and Eval Methods, and Anti-Harassment Tools - What to Build? (all these three in second place). [1]

Across all sessions, participants shared something they would apply from the session in the next 30 days. The sessions that lead to the more takeaways were Developing partnerships for programs, Presentation skills, Facilitation skills, and In depth tools rotation, which were also the sessions that presented the most challenges, together with Welcome and Orientations. For the most part, the most recurrent comment was around having more time for workshops and exercises, and more clarity for activity times, as well as shared language.

A few examples are:

“ I will practice presentations and making preparations together for important talks . ”
“ I will use these presentation skills in my talks with the community. ”
“ I will rethink skills as a participating facilitator (even participants have an important role in facilitating conversation). ”
“ I will include "observer" role in all of our group activities, application of convergent and divergent communication tech. ”
“ I will discuss the harassment situation with WMAM community. ”
“ I will start including story telling as an important part of what we do. ”
“ I will definitely include Google sheets template to understand partnerships. ”
“ I will look into applying more structured process to my own work . ”
“ I will consider other opportunity for asking about people's experience, problems include these experiences in reports too. ”

Legend:

Tools
Learning from others
Something they would do differently

For the Traditional Track (that took place on Thursday, March 31st), the four best liked session were Project Support Tools Rotation, Creating a Safe and Welcoming Environment, Community Listening, and Engaging Volunteers Collab Exchange, which were the sessions that inspired the most actions in the coming month as well. [2]

Across all sessions, participants shared something they would apply from the session in the next 30 days. At least 30% of participants plan on doing something different in the next 30 days for the following sessions: Project Support Tools Rotation, Creating a Safe and Welcoming Environment, and Community Listening.

In this track, we observe strong and clear feedback that sessions focused on tools and community engagement were most highly valued. Participants really appreciated having concrete tools and practices they could apply to their programs and initiatives, and take back to their communities.


A few examples are:

“ This helps us know how to think about impact for our visiting scholars program. ”
“ I will surf through the resource center page in the next 30 days. ”
“ I will make use of the available tools and make daily work easier!. ”
“ I will give more thought to friendly spaces . ”
“ I will look into courses / best practice that exist already. ”
“ I will try different ways to get the community to open up a bit more. ”
“ I will try a survey for media in a couple of months. ”
“ I will think about listening beyond surveys. ”

Legend:

Tools
Learning from others
Something they would do differently

Lightning Talks

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This Learning Day, thirteen community members presented a lightning talk, a 3 to 5 minutes flash presentation to share an idea, project or program to inspire others. Of the presenters who engaged in this way; tweleve participants created a poster for visual support, a few had slides, others shared an online portal (on or off wiki). Revisit posters and presentations here:

Lightning Talk Posters and Presentations

Presentations shared in other sessions

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  1. ↑ Find the detailed analysis per session, corresponding to Leadership Track:

    References

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    Session Name Attendance Liked Best Next Time Application in 30 Days
    Welcome and Orientation 52 46% 42% 29%
    What is Leadership? 52 42% 30% 29%
    Presentation Skills 24 67% 58% 59%
    Facilitation Skills 18 61% 55% 50%
    Consensus Building in Organizational Development 27 41% 30% 33%
    Community Health Lighting Talks 29 31% 20% 7%
    Eval Workshop - Data Use and Eval Methods 18 44% 39% 39%
    In Depth Tools Rotation 20 45% 35% 45%
    Anti-Harassment Tools - What to Build? 18 61% 33% 39%
    Developing Partnerships for Programs 15 67% 60% 60%
    Working Better Together: Wikimedia Affiliates 21 38% 24% 10%
  2. ↑ Find the detailed analysis per session, corresponding to Traditional Track:
    Session Name Attendance Liked Best Next Time Application in 30 Days
    Orientation to Day 2 50 32% 24% 18%
    Engaging Volunteers Collab Exchange 39 33% 26% 28%
    Project Support Tools Rotation 21 38% 38% 33%
    Program Planning Collab Exchange 46 29% 20% 13%
    Eval Plans and Making it Count 14 29% 36% 21%
    Budget and Budget Tracking 26 29% 35% 27%
    Traditional Tools Rotation 20 40% 30% 20%
    Mapping GLAM Workshops an Documentation 17 36% 24% 23%
    Creating a Safe and Welcoming Environment 11 46% 55% 45%
    Project Planning Workshop 17 29% 29% 23%
    Program Design Lightning Talks 20 25% 25% 5%
    Community Listening 11 46% 28% 45%
    Plenary Review Day 2 43 18.6% 13.95% 9%
    Education Strategy Session 26 7.69% 7.69% 7.69%
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